Manager Facilities Projects

The purpose of this position is to plan, coordinate, and manage facility improvement, renovation, repair, modernization, and capital improvement projects across County-owned and operated facilities. The position is responsible for evaluating facility needs, developing project scopes and budgets, coordinating professional services and contractors, and overseeing projects from initial assessment through completion.

This position supports the County's long-term facility management goals by ensuring buildings, infrastructure, and building systems remain safe, functional, efficient, accessible, and properly maintained. The position exercises independent judgment in planning and implementing assigned projects in accordance with County policies, established standards, and operational priorities. Work is performed under the general direction of the Director of Operational Services.

The following duties represent the primary responsibilities of this position. Additional duties may be assigned based on departmental and organizational needs.

Facility Project Management

• Plans, coordinates, and manages assigned facility renovation, repair, replacement, modernization, and capital improvement projects.
• Oversees projects involving building systems and infrastructure, including HVAC, electrical, plumbing, roofing, flooring, interior finishes, accessibility improvements, and other facility components.
• Develops project scopes of work, cost estimates, budgets, schedules, and implementation plans based on facility conditions and operational requirements.
• Coordinates project activities with County departments, facility occupants, maintenance personnel, contractors, architects, engineers, and other stakeholders.
• Monitors project progress, budgets, schedules, and deliverables to ensure timely and cost-effective completion.
• Identifies project risks, operational impacts, and potential delays and recommends appropriate corrective actions.
• Coordinates project implementation to minimize disruptions to daily County operations.

Facility Assessments and Capital Planning

• Conducts facility inspections and condition assessments to identify building deficiencies, maintenance concerns, infrastructure needs, and opportunities for improvement.
• Evaluates the condition and performance of building systems, equipment, and facility components to assist in determining repair, replacement, and modernization priorities.
• Assists in developing and maintaining the County's Capital Improvement Plan by identifying facility needs, estimating costs, and recommending project priorities.
• Coordinates with Facilities Maintenance personnel to identify recurring maintenance issues and develop long-term corrective solutions.
• Assists with planning facility upgrades, space modifications, accessibility improvements, and infrastructure replacements.
• Maintains documentation of facility conditions, recommended improvements, and completed projects to support long-term asset management and capital planning.

Project Coordination and Contract Administration

• Prepares scopes of work, technical specifications, cost estimates, and supporting documentation for facility improvement projects.
• Coordinates with Procurement in developing solicitations, obtaining proposals, conducting site visits, and evaluating contractor submissions.
• Administers assigned facility improvement and professional services contracts in accordance with County procurement policies and contractual requirements.
• Reviews contractor proposals, project schedules, change orders, invoices, and payment applications for accuracy and compliance.
• Coordinates with architects, engineers, consultants, contractors, and vendors to ensure project requirements are clearly defined and implemented.
• Monitors contractor performance and verifies that work is completed in accordance with approved scopes, specifications, schedules, and quality standards.
• Coordinates project inspections, punch-list activities, final acceptance, and project closeout.

Facility Compliance and Quality Assurance

• Conducts site visits and inspections to evaluate project progress, workmanship, and compliance with approved project requirements.
• Reviews facility improvement plans and specifications for compliance with applicable building codes, accessibility standards, safety requirements, and County policies.
• Identifies facility deficiencies that may affect building safety, accessibility, functionality, or operational efficiency.
• Coordinates corrective actions with contractors, consultants, maintenance personnel, and appropriate regulatory authorities.
• Ensures completed projects meet established quality standards and operational expectations.
• Verifies that required warranties, equipment documentation, maintenance instructions, and project closeout records are received and maintained.

Budget and Financial Management

• Develops preliminary budgets and cost estimates for assigned facility projects.
• Monitors project expenditures, financial commitments, and available funding to ensure compliance with approved budgets.
• Reviews contractor invoices, payment requests, and change order proposals.
• Prepares purchase requisitions, budget requests, and supporting financial documentation.
• Identifies potential cost overruns and recommends adjustments or corrective actions.
• Assists with developing annual facility improvement budgets and long-term capital funding recommendations.

Communication and Departmental Coordination

• Serves as a primary point of contact for assigned facility improvement projects.
• Coordinates with County departments, elected officials, facility occupants, maintenance staff, contractors, consultants, and regulatory agencies.
• Conducts project meetings and provides updates regarding schedules, budgets, progress, and outstanding issues.
• Communicates project impacts, anticipated disruptions, and implementation schedules to affected departments.
• Provides recommendations and technical assistance to the Director of Operational Services regarding facility conditions, improvement needs, and project priorities.
• Responds to inquiries, concerns, and requests for assistance related to assigned projects.

Administrative and Professional Responsibilities

• Prepares and maintains project schedules, status reports, budgets, correspondence, inspection records, and other required documentation.
• Maintains accurate facility project records using County-approved project management and asset management systems.
• Assists with the development and implementation of facility improvement standards, project procedures, and long-term maintenance strategies.
• Participates in departmental planning meetings and provides input regarding facility conditions, operational needs, and capital priorities.
• Attends professional conferences, training, and continuing education opportunities to maintain knowledge of facility management practices, building systems, applicable codes, and industry standards.
• Performs other related duties as assigned.