{"id":3617867,"url":"https://alion.io/job/rick-hansen-foundation-sr-coordinator-awareness","title":"Sr. Coordinator, Awareness","company":{"id":1800877,"name":"Rick Hansen Foundation","domain":"rickhansen.com","url":"https://alion.io/company/rickhansen-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Richmond, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T00:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-10T17:15:13Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Business Unit:Consumer Engagement\nReports to:Sr. Director, Awareness\nStatus: Full-time, Term\nTerm:One year term with possibility of extension\nStart Date: January 2027\nEnd Date: January 2028\nLocation: RHF Offices (Richmond, BC or Toronto, ON), Hybrid or Remote\nFounded on the legacy of Rick Hansen’s Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity with the vision of creating a fully inclusive and accessible world where people with disabilities are living to their full potential. Through our programs and partnerships, we break down barriers for people with disabilities by changing attitudes, creating accessible spaces, and inspiring an inclusive society.\nRHF is a dynamic and rewarding place to work and our success begins with our people. We are committed to building a diverse workforce representative of the communities we serve. We welcome applications from all qualified candidates including Indigenous peoples, individuals of all genders and sexual orientation, race, ethnic origin, all abilities, age, and religions and anyone living at the intersection of these identities.\nPreference will be given to applicants who are persons with disabilities, and we highly encourage qualified persons with disabilities to apply. We invite you to disclose your disability in your cover letter, if you feel comfortable.\nIf you’re interested in being a part of our innovative team, we hope that you will consider this opportunity with us. If you do not meet the required education, experience and skills but have a combination of lived and professional experience, we encourage you to apply.\nJOB SUMMARY\nThe Sr. Coordinator, Awareness, will provide administrative, project coordination, and communications support to the Sr. Director, Awareness, helping to coordinate priorities, keep projects and deliverables on track, and support the effective execution of awareness initiatives across RHF.\nThis role is well suited to a highly organized, detail-oriented communicator who enjoys managing multiple priorities and helping move work from planning through execution.\nWORKING RELATIONSHIPS\nThe Sr. Coordinator, Awareness reports to the Sr. Director, Awareness and works closely with the Marketing Communications and RHF School Program teams to coordinate projects and communications. The role also partners with colleagues across RHF and, as needed, external organizations to support cross-functional priorities and initiatives.\nALL STAFF: KEY ACCOUNTABILITIES\nAs an integral member of the RHF team and as expected of all staff, this position actively participates with:\nStrategy\nOrganizational CultureContributes in regular sessions, develops goals, supports and implements action plans\n\nInclusion, Diversity, Equity and Accessibility (IDEA)\nValues\nKEY ACCOUNTABILITIES\nAdministration & Project Coordination\nCoordinate the Sr. Director, Awareness’s calendar, including scheduling meetings, proactively identifying priorities and deadlines, reviewing requirements, and coordinating working and review time.\nCoordinate project plans, timelines, deliverables and deadlines across key Awareness initiatives.\nTrack project milestones, action items and outstanding deliverables, proactively following up with internal teams and various parties, and identifying and escalating issues to the Sr. Director, Awareness, as needed.\nCoordinate meetings, including scheduling, preparing and distributing agendas, briefing materials and other documentation, taking minutes, and tracking follow-up actions.\nCoordinate travel arrangements and prepare travel itineraries.\nProvide administrative support for budgets when requested by a supervisor, including tracking costs, assisting with compiling information for forecasting templates, preparing contract approval forms and purchase orders for review, processing invoices, expense claims and corporate credit card payments, and coordinating required approvals and signatures. This is administrative support, not budget or contract management.\nMaintain organized project files, documentation and records.\nEnter and maintain data in Salesforce, ensuring records are accurate and current.\nDraft and maintain standard operating procedures (SOPs) and process documentation for Awareness team workflows.\nCommunications\nDraft, edit and proofread communications materials to support Awareness priorities and initiatives.\nPrepare presentations and briefing materials to support the Sr. Director, Awareness for meetings with staff, leadership, and other partners.\nWith direction and approval from the Sr. Director, Awareness, draft and/or support development of the email correspondence, communications plans, speaking notes and key messages, quotes and public relations materials, reports and deliverables (including leadership and Board), and partner communications.\nCoordinate inputs and approvals for communications materials and ensure deliverables move through the review process on schedule.\nMonitor results and compile information for internal and external reports, presentations and updates.\nReview materials for accuracy, consistency, accessibility and for alignment with approved Foundation messaging.\nSpecial Projects & Initiatives\nProvide project coordination and communications support for special initiatives led by the Sr. Director, Awareness.\nSupport the development and implementation of event plans, communications materials and toolkits for Many In Motion Day, including engagement with governments and municipalities, corporate partners and community organizations outside of K-12 school engagement.\nCoordinate timelines, materials, stakeholder inputs and follow-up associated with special projects.\nCoordinate additional Awareness initiatives and cross-functional projects as priorities evolve.\nGeneral\nMaintain and apply current knowledge of relevant standards and practices related to key accountabilities. \nProvide vacation back-up support as needed.\nProvide administrative support to other leaders and executives as needed.\nPerform other related duties in keeping with the purpose and accountabilities of the job.\nQUALIFICATIONS\nAn equivalent combination of education, experience, skills and demonstrated abilities will be considered.\nEducation\nPost-secondary diploma or university degree in a a related field is an asset.\nExperience & Knowledge\n5+ years of progressively responsible experience providing high-level administrative support to senior leaders and/or executives in a fast-paced, cross-functional environment.\nDemonstrated experience with:coordinating calendars, meetings and travel arrangements;\npreparing presentations, briefing materials, reports and professional correspondence;\ncoordinating multiple projects and timelines;\ncoordinating events and campaigns; and\nproviding administrative support for budgets, including tracking costs, handling invoices, preparing contract approval forms, purchase orders and expense claims, and coordinating approvals.\n\nStrong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Copilot and SharePoint.\nExperience using AI tools responsibly.\nExperience with data entry and record maintenance in a CRM or database.\nKnowledge of accessible communications and inclusive content best practices is an asset.\nAwareness of and sensitivity to disability-related issues is an asset.\nSkills & Behaviours\nExcellent written and verbal communication skills, with strong proofreading and editing abilities.\nStrong organizational, project coordination and administrative skills, with the ability to manage multiple priorities and competing deadlines.\nStrong attention to detail and commitment to accuracy, quality and timely completion of work.\nProactive with proven ability to anticipate needs, identify next steps and keep work moving forward.\nStrong interpersonal skills and the ability to build effective working relationships across teams and with external parties.\nSound judgment and problem-solving skills. Able to assess issues, determine appropriate next steps and escalate when needed.\nAble to work independently while collaborating effectively within a team environment.\nProfessional, flexible and adaptable and able to respond effectively to changing priorities.\nAble to handle sensitive information with discretion and maintain confidentiality.\nHow To Apply\nThe Rick Hansen Foundation is committed to providing accommodations to candidates taking part in all aspects of the selection process. Please let us know if you require a specific accommodation (i.e. virtual interview, closed captioning) so that arrangements can be made.\nInterested and qualified candidates can apply quoting#2026-13by November 13. 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