{"id":3388579,"url":"https://alion.io/job/ries-engineering-assistant-executive-secretary","title":"ASSISTANT - EXECUTIVE SECRETARY","company":{"id":3899138,"name":"Ries Engineering","domain":"riesengineering.com","url":"https://alion.io/company/ries-engineering","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Addis Ababa, Ethiopia"],"countries":["ET"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7500,"max_usd":16000,"period":"year","method":null,"sample_n":15479},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T07:05:25Z","employer_posted_date":null,"last_verified_at":"2026-10-28T07:05:25Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":5},"description":"Our Company Ries Engineering S.C is one of the major pioneer private Organizations in East Africa that has been established since 1965 as an Importer and Distributor of world-renowned Earthmoving, Construction & Mining machinery and AGCO machineries with full responsibility for their effective and efficient operations. \n\nPOSITION SUMMARY\n Assistant Executive Secretary - is responsible for providing medium-level administrative support. The Assistant will be responsible for schedule, coordinate meetings, handle communications. This role requires good organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.\n\nDUTIES AND RESPONSIBILITIES\nAdministrative Support:\nHandle incoming and outgoing communications, ensuring timely and accurate responses.\nOrganize and maintain files, records, and documents, ensuring confidentiality and easy retrieval.\nOrdering supplies, managing office equipment, and ensuring the smooth functioning of the office.\nMaintaining and organizing both physical and digital files, ensuring accurate and up-to-date records.\n\nMeeting Coordination:\nCoordinate and prepare materials for meetings, including agendas, presentations, and minutes.\nTrack follow-up actions and ensure that deadlines are met for tasks assigned during meetings.\nServe as a liaison between the office and other departments, ensuring smooth communication and coordination.\n\nCommunication and Relationship Management:\nAct as a point of contact for internal and external stakeholders, representing the office with professionalism and courtesy.\nFacilitating communication between executives, employees, clients, and other stakeholders.\nEnsuring timely and accurate dissemination of information to relevant parties.\n\nTravel and Event Planning:\nArrange business travel of the Office and others including processing visa and ticket and all other travel requirements\n\nConfidentiality and Discretion:\nHandle sensitive and confidential information with the utmost discretion and integrity.\nEnsure that all communications and documents are managed in compliance with company policies and legal requirements.\n\nSupport to Senior Management:\nProvide administrative support to other senior managers as needed, ensuring alignment with the directives.\n\nRequirements\nEducation and Experience:\nBachelor’s degree in business administration, Management, Communications, or a related field. Additional qualifications in office management\nA minimum of 4 – 5 years’ experience in an Assistant Executive Secretary role or similar position, preferably supporting GM.\nExperience in multinational companies, share companies and corporate companies, and related companies is advantageous.\nKnowledge, Skills, Competence:\ngood organizational and time management skills, with the ability to prioritize tasks and tasks and manage multiple responsibilities.\nExcellent written and verbal communication skills, with attention to detail and accuracy.\nStrong interpersonal skills, with the ability to interact effectively with senior staff and external stakeholders.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.\nHow to apply\nInterested applicants are required to submit their application with full CV and other supporting documents through  within 7 (Seven) working days from the date of announcement.","description_format":"text","description_chars":3384,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery","Maintenance, Repair & Operations (MRO)"],"lifecycle":[{"event":"open","at":"2026-10-28T08:58:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["seen:4","win:early"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/ries-engineering-assistant-executive-secretary","json_url":"https://alion.io/job/ries-engineering-assistant-executive-secretary.json","meta":{"generated_at":"2026-11-03T04:22:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5968,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3899138},"rest":"https://alion.io/mcp/rest/get_company?id=3899138"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fries-engineering-assistant-executive-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fries-engineering-assistant-executive-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fries-engineering-assistant-executive-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ries-engineering-assistant-executive-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fries-engineering-assistant-executive-secretary"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3388579}},{"tool":"search_jobs","arguments":{"company":"riesengineering.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3388579},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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