{"id":1977899,"url":"https://alion.io/job/rigetti-computing-facilities-coordinator","title":"Facilities Coordinator","company":{"id":8970,"name":"Rigetti Computing","domain":"rigetti.com","url":"https://alion.io/company/rigetti-computing","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Berkeley, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":120000,"max":145000,"currency":"USD","period":"year","gross":null,"usd_annual":145000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-06T20:46:32Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-12T04:12:43Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Facilities Coordinator is responsible for the day-to-day coordination and execution of facilities operations to ensure a safe, compliant, clean, and efficient work environment across the company's office, laboratory, manufacturing, and support spaces. This role independently manages maintenance requests and vendor relationships, leads small to medium facility projects, and maintains the records, budgets, and metrics that support building systems, compliance, and workplace services. The Facilities Coordinator is a primary point of contact for employees on facilities matters, exercises sound judgment to prioritize competing needs and resolve issues with minimal supervision, and recommends improvements to processes and service delivery.\nThe Facilities Coordinator partners closely with Facilities leadership, Security, EH&S, IT, Human Resources, Finance, and external service providers to maintain a high-quality workplace.\nKey Responsibilities\nFacilities Operations\nCoordinate day-to-day facilities operations across office, laboratory, manufacturing, and support spaces, adjusting priorities as business needs change.\n\nManage intake, prioritization, and tracking of facilities service requests in the work order system, ensuring response and resolution targets are met and escalating issues as appropriate.\n\nPlan and schedule preventive and corrective maintenance and track completion against preventive maintenance schedules.\n\nConduct routine facility inspections, identify maintenance and safety needs, and follow issues through to resolution.\n\nMonitor building systems, including HVAC, electrical, plumbing, lighting, and fire protection; troubleshoot routine issues and coordinate the response to alarms or system failures.\n\nAnalyze work order data to identify recurring issues and trends, and recommend corrective actions or process improvements.\n\nMay provide guidance or on-the-job training to newer team members, interns, or temporary staff.\n\nVendor Management\nSelect, schedule, and manage vendors and contractors for maintenance, repairs, and services, including obtaining and comparing quotes within established guidelines.\n\nEnsure vendors and contractors comply with site safety, security, insurance, and permit requirements, including site orientation and escort as needed.\n\nInspect and verify completed work against scope and quality expectations, and resolve deficiencies directly with vendors.\n\nMonitor vendor performance and service levels, and maintain vendor contacts, certificates of insurance, contracts, and service history.\n\nProjects\nLead small to medium facility projects, such as office moves, furniture installations, workspace reconfigurations, and minor improvements, from planning through completion.\n\nDevelop project schedules, coordinate logistics, and communicate timelines and impacts to affected departments.\n\nTrack project scope, schedule, and budget; provide status updates and flag risks to Facilities leadership.\n\nSupport larger capital projects led by Facilities leadership or outside contractors as a project coordinator.\n\nCompliance & Safety\nSupport compliance with OSHA, local building codes and regulations, and company policies in partnership with EH&S.\n\nCoordinate emergency preparedness activities, such as drills, equipment checks, and inspections.\n\nMaintain and audit records for inspections, permits, certifications, and preventive maintenance to keep the site audit-ready.\n\nIdentify safety concerns, coordinate corrective actions, and follow through to closure.\n\nAdministrative & Financial Responsibilities\nProcess purchase requests, reconcile invoices, and resolve billing discrepancies with vendors and Finance.\n\nTrack facilities spend against budget and provide cost data and inputs to Facilities leadership for forecasting.\n\nManage inventories of facilities supplies and equipment, including replenishment.\n\nMaintain accurate facility records, floor plans, and maintenance documentation.\n\nDevelop reports and metrics (for example, work order response times, preventive maintenance completion, and vendor spend) for Facilities leadership.\n\nCreate and maintain standard operating procedures and process documentation for routine facilities activities.\n\nCustomer Service\nServe as a primary point of contact for employee facilities requests, responding promptly and professionally.\n\nCommunicate maintenance schedules and planned building activities to affected employees and departments.\n\nFollow up to ensure issues are resolved in a timely manner, and handle escalated or sensitive concerns with sound judgment.\n\nKey Qualifications\nExperience\n3-5 years of progressively responsible experience in facilities coordination, building operations, property management, or workplace services. Demonstrated experience independently managing vendors and service providers, coordinating projects, and working with work order (CMMS) systems. Experience in laboratory, manufacturing, or other technical environments is a plus.\nRequired Skills\nWorking knowledge of commercial building systems (HVAC, electrical, plumbing, fire/life safety) and ability to troubleshoot routine issues\n\nDemonstrated ability to drive solutions to a close\n\nAbility to manage multiple competing priorities and exercise sound judgment with minimal supervision\n\nStrong project coordination, organizational, and time management skills\n\nExperience managing vendors, including scope, quality, and cost\n\nExcellent customer service, written, and verbal communication skills, with the ability to work across departments\n\nProficiency with Microsoft Office (Excel in particular) and CMMS/work order software\n\nAnalytical and problem-solving skills with strong attention to detail\n\nWorking knowledge of OSHA and building safety compliance requirements\n\nAbility to work independently and collaboratively\n\nEducation\nBachelor's degree in Facilities Management, Business, Engineering, Construction Management, or a related field, or equivalent practical experience.\n\nAn Associate's degree with 4+ years of relevant experience, or a high school diploma/GED with 5+ years of relevant experience, will be considered.\n\nDesirable Qualifications\nIFMA FMP, CFM, or comparable facilities management certification.\n\nDemonstrated experience acting as a site facilities lead or primary facilities point of contact, independently resolving complex operational issues with limited management oversight.\n\nExperience developing or improving Facilities Operation programs, SOPs, operational standards, vendor management processes, or facilities metrics/KPIs.\n\nExperience managing higher-complexity vendor relationships and scopes of work, including evaluating proposals, resolving escalated issues, and identifying opportunities to improve service or cost.\n\nExperience providing technical or operational guidance to less-experienced team members and serving as a resource for facilities best practices.\n\nPhysical Requirements\nAbility to walk throughout the facility for extended periods.\n\nAbility to lift up to 25 pounds and climb ladders or access mechanical areas when necessary.\n\nOccasional after-hours support for emergencies or special projects.\n\nSuccess Measures\nMeet response and resolution targets for facilities requests.\n\nComplete preventive and corrective maintenance on schedule and within budget.\n\nManage vendors to scope, safety, quality, and cost expectations.\n\nMaintain accurate, audit-ready documentation.\n\nDeliver projects on schedule and within budget with minimal disruption to operations.\n\nIdentify and implement process improvements that increase efficiency, reduce cost, or improve the employee experience.\n\nContribute to a safe, organized, and well-maintained 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