{"id":2875957,"url":"https://alion.io/job/rirrc-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":2313138,"name":"Rirrc","domain":"rirrc.org","url":"https://alion.io/company/rirrc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Johnston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T18:15:00Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-24T17:17:42Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":37},"description":"TITLE:Executive Administrative Assistant\nEMPLOYER:RIRRC\nDEPARTMENT:Human Resources\nREPORTS TO:Director of Human Resources and Safety\nEFFECTIVE DATE:09/01/2025\nSUMMARY:\nThis position is responsible for providing high-level administrative support to the Executive Director and the senior staff.\nDUTIES AND RESPONSIBILITIES:\nProvide high-level administrative support and assistance to the senior staff.\nLead and support process improvement initiatives, special projects, reports and assist with the implementation of development and improvement plans.\nConduct periodic audits of files and records to ensure required documentation is complete, accurate, appropriately maintained, and properly filed.\nProvide administrative and executive support to senior staff, including coordinating calendars, travel arrangements, meetings, appointments, conferences, and other organizational activities.\nPrepare meeting agendas, schedules, correspondence, presentations, reports, memoranda, and other documents for senior staff.\nAttend meetings as requested; take, prepare, and distribute meeting minutes, notes, action items, and other related documentation.\nReceive and review incoming correspondence and communications on behalf of senior staff; assess importance, summarize information as appropriate, and distribute or route materials to appropriate staff.\nPerform general office and administrative functions, coordinating office supplies, processing documents, and performing basic bookkeeping or related administrative activities.\nResponsible for organizing, maintaining, and updating electronic records and electronic files to ensure information is accurate, current, properly categorized, and readily accessible. Regularly review records and update files to reflect current employee, departmental, or operational status, as applicable.\nGreet and assist visitors and guests and provide appropriate information and direction.\nMaintain confidentiality and exercise appropriate discretion when handling sensitive organizational, personnel, financial, or management information.\nPerforms other related duties as assigned by management.\nSUPERVISORY RESPONSIBILITIES:\nThis job has no supervisory responsibilities.\nQUALIFICATIONS:\nEducation: Associate’s or Bachelor’s degree in Business Administration, Public Administration, Office Administration, or a related field.\nComputer skills:\nExtremely proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.\nAbility to organize and maintain electronic records, accurately enter and update data, generate reports, manage electronic files, and learn and effectively utilize software applications and technology systems.\nOther skills:\nExcellent verbal and written communication skills.\nExcellent interpersonal, negotiation, and conflict resolution skills.\nExcellent organizational skills and attention to detail.\nExcellent time management skills with a proven ability to meet deadlines.\nAbility to function well in a high-paced and at times stressful environment.\nExtensive knowledge of office administration, clerical procedures, and recordkeeping systems.\nAble to type minimum of 50 words per minute\nStrong analytical and problem-solving skills.\nAbility to prioritize tasks and to delegate them when appropriate.\nAbility to act with integrity, professionalism, and confidentiality.\nProficiency with or the ability to quickly learn the organization.\nCOMPETENCIES:\nEthics/Integrity - Reliable in carrying out instructions and performing assignments. Wiling to take on responsibilities and be accountable. Treats others with dignity and respect. Works to prevent accidents, injuries, and theft. Lives up to commitments. Is honest is all dealings.\nDependability/ Reliability - Sets and observes own priorities for best use of time and meets deadlines. Adequately prepares equipment and work area to perform daily tasks. Completes required inspections of equipment and reports issues timely. Observes safety rules and practices. Aware of surroundings and diligent in keeping a safe working environment. Readily reports incidents and near misses. Engages in good housekeeping practices and takes proper care of equipment and tools. \nProductivity - Understands work methods, practices, and techniques, and is proficient. Understands tasks or projects and plans and organizes work to be more efficient. Consistently maximizes productivity without sacrificing quality. Is attentive to details of assignments and surroundings. Works independently, without the need for close supervision. Anticipates needs and seeks additional tasks as time permits.\nCommunication Skills - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.\nJudgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.\nOrganizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.\nPlanning and Organizing - Displays ability to effectively plan, organize and implement applicable tasks or projects in relation to established goals and objectives.\n Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.\nPHYSICAL DEMANDS AND WORK ENVIRONMENT:\nMust be able to communicate with others\nThe above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.","description_format":"text","description_chars":6428,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Waste Management"],"lifecycle":[{"event":"open","at":"2026-10-19T21:27:36Z"}],"visa":[],"liveness":{"score":23,"band":"cold","label":"Long shot","p_open":1,"p_active":0.502,"p_room":0.45,"age_days":37,"expected_fill_days":22,"reasons":["conf:3","win:tail"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/rirrc-executive-administrative-assistant","json_url":"https://alion.io/job/rirrc-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-24T17:26:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25289,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2313138},"rest":"https://alion.io/mcp/rest/get_company?id=2313138"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frirrc-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frirrc-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frirrc-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rirrc-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frirrc-executive-administrative-assistant"}]}