{"id":3094854,"url":"https://alion.io/job/risd-operations-engagement-coordinator","title":"Operations & Engagement Coordinator","company":{"id":1765527,"name":"risd","domain":"risd.edu","url":"https://alion.io/company/risd","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Providence, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":60000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe Photoshop","optional":false},{"name":"Asana","optional":false},{"name":"Computer Use","optional":false}],"status":"live","first_seen_at":"2026-10-22T15:50:52Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T12:44:27Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"JOB SUMMARY:\nFacilitate operations, administration, communication, and engagement for the Nature Lab by performing a variety of functions, including workshop and event logistics coordination, budget monitoring, calendar, task, and agenda management, project coordination, financial transactions, data tracking, and annual reporting. Responsible for layout and transmission of Nature Lab communications and outreach using a range of platforms including social media, email, newsletters, and website, to document, publicize, and promote the Nature Lab’s collections, services, and activities.\nESSENTIAL FUNCTIONS/DUTIES:\nCoordination of Workshops and Events:\nWork with input from the Director and on-campus stakeholders to coordinate and organize an ongoing schedule of workshops and events relevant to the Nature Lab mission, and in balance with other NL activities throughout the year.\nOversee logistics, such as the scheduling of meeting rooms and venues, catering arrangements, setting up and paying contracts, arranging sign-ups and other logistics, and obtaining any necessary supplies, equipment, and/or materials in collaboration with the Director and Nature Lab staff. Correspond with speaker/organizations and other RISD departments to facilitate speaker schedules, payment, and travel arrangements, as needed.\nCoordinate with and incorporate the work of the Regenerative Earth Collective Workshop Assistant in the semester and yearly workshop and event planning.\nCommunications and Outreach:\nStay up-to-date on Nature Lab activities and document classes, projects, research, and daily occurrences within the Nature Lab spaces. \nGather information from Nature Lab staff to publicize, with Director input and approval, notable Nature Lab advances, events, and workshops by facilitating postings to institutional media channels when appropriate.\nCreate and schedule social media posts.\nOrganize newsletter content and submit for posting to newsletter constituency.\nCoordinate the posting of on-campus flyers for events and workshops.\nHire and supervise graduate student(s) engaged in designing and creating print and online media for the Nature Lab, to be circulated among internal and external audiences. \nAttend and represent the Nature Lab at RISD Communicator Network meetings.\nMaintain the Nature Lab website; ensure content is up to date and presented clearly, consistent with other Nature Lab communications materials.\nCoordinate with Marketing and Communications on incorporation of RISD branding and style guide into Nature Lab communications.· Regularly communicate with Marketing and Communications on Nature Lab stories for RISD News.\nBudget and Finance:\nWith a detailed knowledge of Nature Lab fiscal operations, track departmental and project expenses; create and track purchase orders; prepare check requests; submit expense reports; process payments and invoices; monitor budgets and identify areas of concern and/or opportunity; identify and resolve discrepancies; and maintain subscriptions and renewals.· \nServe as liaison to the Academic Budgets office on budget monitoring, purchasing, and accounting issues as needed. \nProcess major purchases, payments, and expense approvals. Set up contracts for new vendors and suppliers\nOperations and Administration:\nOrganize calendar for full team meetings and retreats, including agenda framing with the director.\nNote-taking during meetings, including capturing any identified and agreed-upon tasks/setting reminders.\nMonitor and make purchases to replace general office supplies as needed.\nLead the coordination of the long-term maintenance schedule for the Lab (to inform the annual capital budget planning process), initiate and track replacements and repairs through Facilities work orders, and support strategic improvements (e.g., wayfinding, office relocations, upgrades to division spaces) with necessary logistics.\nData, Compliance, and Reporting Management:\nCompile information and assemble data for the review and approval of the Collections Manager and Nature Lab Director to ensure the Nature Lab’s State (Rhode Island Department of Environmental Management) and Federal (Fish and Wildlife Service and National Marine Fisheries Service) specimen collecting and holding permits are in good standing.\nPrepare annual reports and submit permit renewal applications.\nMaintain familiarity with the Nature Lab’s Web Checkout electronic records and specimen checkout and circulation tracking system, and provide data entry support as necessary. Select and run standard reports on collection status and generate ad hoc reports. \nCompile and present internal annual report data, including room use statistics and information on the year’s activities within the Lab and Lab staff.\nAdditional Duties:\nProvide back-up oversight for front-line operations, overseeing the front desk when other Lab staff are unavailable.\nPerform other related duties as assigned.\nMinimum Qualifications:\nAssociate’s degree in a related field and a minimum of five (5) years of experience in an administrative support position.\nAn equivalent combination of education and experience may be substituted for the minimum educational requirement.\nKNOWLEDGE, SKILLS, AND ABILITIES:\nExperience monitoring budgets, processing payments, and monitoring expenditures.\nExperience with event logistics planning and management, including contracting caterers and other vendors. \nExperience with website content management systems and social media platforms, as well as task management systems such as Workday and Asana. Working knowledge of Adobe suite products such as InDesign, Photoshop, and Illustrator preferred. \nExperience supervising students or other personnel in an educational setting preferred.\nExperience working with natural history, science, and/or art and design, and a minimum of two (2) years of professional experience to comprehend the connections between, and to advocate for, the study of both art and science in a natural science setting (i.e., museum, zoo, aquarium, botanical garden) preferred.\nExcellent written, verbal, interpersonal, and communication skills for in-person and virtual settings.\nCommitment to supporting an inclusive work environment and the ability to work respectfully and effectively across differences in background, role, and perspective.\nAbility to work independently and within a team.\nExcellent organizational skills and attention to detail. Ability to set priorities, stay flexible, manage multiple projects simultaneously, and meet deadlines. \nPHYSICAL REQUIREMENTS:\nSitting: Extensive sitting at a desk or computer workstation, often >50% of the workday.\nComputer Use: Frequent, repetitive keyboarding and mouse usage.\nVision: Close vision (20 inches or less) to view computer monitors, read, and interpret documents.\nLifting/Carrying: Light physical effort, usually restricted to lifting files, office supplies, or small equipment (typically 5-10 lbs. or less).\nMobility: Occasional walking and standing, reaching, filing, and bending.\nCommunication: Talking and hearing to communicate in person or over the phone.\nWORK ENVIRONMENT:\nLab environment with exposure to live and preserved animal and plant specimens. \nThe job involves exposure to the following in varying degrees, but is not limited to only these environmental conditions: chemical agents, infectious agents, and odors. Lab environment with exposure to live and preserved specimens.\nLow to moderate noise levels.\nEligible for a hybrid work arrangement.\nWork hours may include evenings and weekends. \nSUPERVISORY RESPONSIBILITIES:\nReceives moderate supervision.\nUnion:\nNo\nWork Schedule:\n35 hours per week; 12 months per year\nEmployment Status:\nFull-time; Non-exempt; Regular\nGrade:\n825NE\nWork Modality\nHybrid\nSalary Grade Structure\nIncomplete applications will not be considered. Please upload all required documents.\nThe successful candidate will be required to meet our pre-employment background screening requirements.\nRISD recognizes inclusion and belonging as fundamental to its learning and working community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to this community and to our commitment to excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.\nFor internal use only - Job Family:\nNature Lab","description_format":"text","description_chars":8572,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education","STEM Education","Continuing Education"],"lifecycle":[{"event":"open","at":"2026-10-22T15:50:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":35,"reasons":["conf:17","win:early","comp:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/risd-operations-engagement-coordinator","json_url":"https://alion.io/job/risd-operations-engagement-coordinator.json","meta":{"generated_at":"2026-10-25T21:14:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30041,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1765527},"rest":"https://alion.io/mcp/rest/get_company?id=1765527"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frisd-operations-engagement-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frisd-operations-engagement-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frisd-operations-engagement-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/risd-operations-engagement-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frisd-operations-engagement-coordinator"}]}