{"id":2472685,"url":"https://alion.io/job/roadsafe-traffic-systems-administrative-specialist","title":"Administrative Specialist","company":{"id":3865209,"name":"RoadSafe Traffic Systems","domain":"roadsafetraffic.com","url":"https://alion.io/company/roadsafetraffic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Phoenix, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T20:20:23Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-23T19:32:41Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Title: Administrative Specialist\nClassification: Non-Exempt\n About the Organization\nRoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. \nPOSITION SUMMARY:\nThe Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. \n ESSENTIAL FUNCTIONS:\nAnswering and directing incoming phone calls to the appropriate personnel or departments. \nReviewing and processing work tickets daily to ensure timely and accurate documentation. \nHandling filing and mailing tasks to maintain organized records and efficient communication. \nOrdering office supplies as needed to support business operations. \nPerforming daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. \nEntering data into customer portals as required for accurate tracking and reporting. \nAssisting with Accounts Receivable (AR) collections to ensure timely payments. \nManaging the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. \nServing as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. \nFollowing all safety rules and regulations to maintain a safe work environment. \nAdhering to all company policies and procedures to ensure compliance and consistency. \nPerforming other duties as assigned to support operational needs and team goals. \nEDUCATION, EXPERIENCE AND SKILLS REQUIRED:\nHigh school diploma or GED required; associate degree preferred. \n3-5 years of administrative experience required; construction industry experience is a plus. \nStrong verbal, written, and interpersonal skills. \nExcellent attention to detail to ensure accurate invoices and payments. \nProficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. \nStrong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. \nAbility to thrive in a fast-paced construction office environment. \nStrong organizational skills to prioritize workload and meet deadlines. \nProficient in MS Outlook, Excel, Word, and office equipment. \nKnowledge of Vista and TCR software is a plus. \nEOE Statement\nRoadSafe is an Equal Opportunity Employer/including Disabled/Veterans\n\nPay Range: $21.50 - $25.00 per hour","description_format":"text","description_chars":3283,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Construction"],"lifecycle":[{"event":"open","at":"2026-10-13T20:20:23Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.716,"p_room":0.75,"age_days":9,"expected_fill_days":10,"reasons":["conf:0","win:late","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/roadsafe-traffic-systems-administrative-specialist","json_url":"https://alion.io/job/roadsafe-traffic-systems-administrative-specialist.json","meta":{"generated_at":"2026-10-23T21:58:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4462,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865209},"rest":"https://alion.io/mcp/rest/get_company?id=3865209"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Froadsafe-traffic-systems-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Froadsafe-traffic-systems-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Froadsafe-traffic-systems-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/roadsafe-traffic-systems-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Froadsafe-traffic-systems-administrative-specialist"}]}