{"id":2004447,"url":"https://alion.io/job/roadsafe-traffic-systems-office-manager","title":"Office Manager","company":{"id":3865209,"name":"RoadSafe Traffic Systems","domain":"roadsafetraffic.com","url":"https://alion.io/company/roadsafetraffic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T12:35:56Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T13:23:35Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Title: Office Manager\nClassification: Exempt\n About the Organization\nRoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. \nPOSITION SUMMARY:\nThe Office Manager oversees critical office functions, with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, and reconciling accounts using billing software, while ensuring accuracy and promptly resolving discrepancies. Additional duties include providing general office support. Success in this position requires proficiency in MS Outlook, Excel, Word, and office equipment, and strong organizational skills and attention to detail. \n ESSENTIAL FUNCTIONS:\n Answering and directing incoming phone calls to the appropriate personnel or departments. \nSetup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations. \nDaily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations \nScanning of customer checks using banking software including recording the related deposits using the Vista system. \nProcess and apply credit card payments efficiently and accurately. \nPrepare sales quotes and handle related billing tasks. \nSubmit and track purchase order requests. \nManage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments. \nProcess Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. \nReconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. \nAddress and resolve billing-related inquiries or issues from clients or vendors. \nManaging the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. \nServing as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. \nFollowing all safety rules and regulations to maintain a safe work environment. \nAdhering to all company policies and procedures to ensure compliance and consistency. \nPerforming other duties as assigned to support operational needs and team goals. \nEDUCATION, EXPERIENCE AND SKILLS REQUIRED:\n High school diploma or GED required; associate degree preferred. \n5+ years of administrative experience required; construction industry experience is a plus. \nStrong verbal, written and interpersonal skills. \nAttention to detail to ensure invoices are error-free and payments are applied correctly. \nProficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. \nStrong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. \nAbility to work in a fast-paced construction office environment. \nAbility to organize and prioritize workload to meet deadlines. \nProficient in MS Outlook, Excel, and Word as well as skilled use of office equipment. \nKnowledge of Vista and TCR software a plus. \nEOE Statement\nRoadSafe is an Equal Opportunity Employer/including Disabled/Veterans\n\nPay Range: $45,000 - $55,000 per year","description_format":"text","description_chars":3729,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Plastics & Polymers","Medical Supplies & Consumables"],"lifecycle":[{"event":"open","at":"2026-10-07T12:35:56Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":28,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":55000,"is_top_pay":false},"html_url":"https://alion.io/job/roadsafe-traffic-systems-office-manager","json_url":"https://alion.io/job/roadsafe-traffic-systems-office-manager.json","meta":{"generated_at":"2026-10-12T13:27:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21018,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865209},"rest":"https://alion.io/mcp/rest/get_company?id=3865209"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Froadsafe-traffic-systems-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Froadsafe-traffic-systems-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Froadsafe-traffic-systems-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/roadsafe-traffic-systems-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Froadsafe-traffic-systems-office-manager"}]}