{"id":3097961,"url":"https://alion.io/job/roadsafe-traffic-systems-payroll-specialist","title":"Payroll Specialist","company":{"id":3865209,"name":"RoadSafe Traffic Systems","domain":"roadsafetraffic.com","url":"https://alion.io/company/roadsafetraffic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sutter, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-22T16:41:57Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-27T19:32:03Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Title: Payroll Specialist\nClassification: Non-Exempt\nAbout the Organization\nRoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60 branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.\nPosition Summary\nThe Payroll Specialist supports RoadSafe’s California branches by ensuring the timely review, preparation, accuracy, and compliance of payroll and timekeeping data. This position requires a strong understanding of California payroll laws, wage and hour regulations, meal and rest break compliance, certified payroll requirements, and California state reporting obligations. The ideal candidate will possess intermediate to advanced Microsoft Excel skills, strong technical proficiency, exceptional organizational abilities, and the ability to manage competing priorities in a fast-paced, deadline-driven environment. The Payroll Specialist serves as a primary local payroll resource for California field and office employees, partnering closely with branch operations, regional finance leadership, and the centralized payroll team to resolve payroll discrepancies, support compliant payroll processing, and ensure timely submission of accurate payroll information. Success in this role requires the ability to work efficiently across multiple computer monitors, manage high volumes of emails and payroll-related requests, prioritize tasks based on urgency and established deadlines, and communicate effectively using Microsoft Outlook, Teams, and other business applications.\nEssential Duties and Responsibilities\nPayroll Processing and Timekeeping\nReview, collect, and approve employee time across approved timekeeping systems, including TCR, TradeSeal, Paycor, or other company-designated platforms.\nReview time entries for accuracy, completeness, proper coding, and timely submission by established payroll deadlines.\nIdentify, research, and resolve payroll discrepancies, including missing punches, overtime, double time, leave entries, incorrect job or project coding, and employee movement between projects or entities.\nPrepare and submit payroll corrections in accordance with company procedures, including coordination related to payroll overpayments when necessary.\nSupport weekly payroll preparation, reconciliation, and reporting to ensure accurate and timely processing.\nCoordinate with branch management and centralized payroll teams to resolve outstanding payroll issues before processing deadlines.\nCalifornia Payroll Compliance and Reporting\nApply working knowledge of California payroll laws, wage and hour regulations, and applicable state-specific payroll requirements.\nReview timekeeping records for California meal and rest break compliance, including identifying missed, late, or interrupted breaks and potential premium pay obligations.\nSupport California-specific payroll processes, including final pay coordination, sick leave tracking, Wage Theft Prevention Act requirements, blended overtime rate considerations, and hourly employee attestation requirements.\nAssist with the preparation, reconciliation, and submission of California state payroll reports and required documentation.\nMaintain accurate payroll records and supporting documentation in accordance with applicable regulatory and company requirements.\nIdentify potential payroll compliance concerns and escalate complex issues to the appropriate payroll, HR, or compliance personnel.\nCertified Payroll and Project Reporting\nPrepare, review, and reconcile certified payroll reports for applicable public works and prevailing wage projects.\nMaintain an understanding of certified payroll requirements, prevailing wage classifications, labor rates, and required reporting documentation.\nCoordinate with operations, finance, and payroll teams to validate employee classifications, hours worked, and project-specific payroll information.\nSupport timely submission of certified payroll documentation and respond to reporting discrepancies or requests for clarification.\nAssist with California-specific public works payroll reporting and applicable state reporting requirements.\nExcel, Systems, and Technical Proficiency\nUtilize intermediate to advanced Microsoft Excel skills to organize, analyze, reconcile, and report payroll and timekeeping data.\nDemonstrate proficiency in copying, pasting, moving, and organizing data across cells, columns, worksheets, and workbooks.\nCreate and maintain spreadsheets using formulas and functions such as SUM, IF, COUNTIF, SUMIF, and lookup functions.\nCreate, modify, and interpret PivotTables to summarize payroll data, identify discrepancies, and support reporting requirements.\nPerform data sorting, filtering, formatting, and reconciliation to support payroll accuracy and operational reporting.\nWork efficiently across two to three computer monitors simultaneously while navigating payroll systems, spreadsheets, emails, and supporting documentation.\nUtilize Microsoft Outlook to organize and prioritize incoming requests, manage deadlines, coordinate follow-up activities, and maintain effective communication.\nUse Microsoft Teams to collaborate with branch leadership, payroll teams, finance partners, and other internal stakeholders.\nNavigate multiple business applications simultaneously while maintaining accuracy, productivity, and attention to detail.\nOrganization, Prioritization, and Communication\nIndependently prioritize daily responsibilities based on payroll deadlines, operational urgency, incoming emails, and business needs.\nManage a high volume of payroll-related emails, requests, and inquiries while ensuring timely responses and resolution.\nDemonstrate the ability to shift priorities when urgent payroll matters arise without compromising established deadlines.\nCommunicate payroll deadlines, requirements, and expectations to field operations, branch leadership, regional finance partners, and centralized payroll teams.\nServe as a local payroll point of contact for California branches, responding to employee and manager questions related to pay, timekeeping, payroll deadlines, system access, pay statements, and year-end tax documents.\nSupport planning and communication for holiday payroll schedules and other non-standard payroll periods.\nMaintain confidentiality and integrity of payroll information by following established controls, data governance practices, and company policies.\nSupport payroll-related projects, process improvements, business continuity needs, and other duties as assigned.\nKey Professional Competencies\nAccuracy and Attention to Detail: Consistently reviews payroll information for accuracy, completeness, and compliance.\nTechnical Proficiency: Demonstrates strong Excel capabilities and the ability to efficiently navigate multiple software platforms and computer monitors.\nTime Management and Prioritization: Effectively manages competing deadlines, high-volume email communications, and time-sensitive payroll requests.\nCalifornia Payroll Knowledge: Applies an understanding of California wage and hour laws, meal and rest break requirements, and state payroll reporting obligations.\nAnalytical and Problem-Solving Skills: Identifies discrepancies, researches root causes, and implements appropriate solutions.\nCommunication and Collaboration: Maintains professional, responsive communication with employees, managers, finance partners, and payroll teams.\nConfidentiality and Accountability: Handles sensitive payroll information with discretion while demonstrating ownership of assigned responsibilities.\nAdaptability: Maintains productivity and accuracy in a fast-paced environment with changing priorities and multiple simultaneous tasks.\nEducation, Experience, and Skills Required\nMinimum of 3-5 years of payroll experience, including hands-on experience supporting California-specific payroll requirements.\nStrong working knowledge of California payroll laws and wage and hour regulations, including overtime, double time, meal and rest break premiums, final pay, sick leave, and timekeeping compliance.\nExperience preparing, reviewing, and reconciling certified payroll reports, preferably within construction, public works, or prevailing wage environments.\nKnowledge of California state payroll reporting requirements and related compliance documentation.\nIntermediate to advanced Microsoft Excel proficiency required, including formulas, data manipulation, sorting, filtering, lookups, and PivotTables.\nDemonstrated ability to copy, paste, organize, and manipulate data across multiple cells, columns, worksheets, and workbooks.\nProficiency in Microsoft Office and Microsoft 365 applications, particularly Excel, Outlook, Teams, and Word.\nAbility to work efficiently using two to three computer monitors simultaneously while navigating multiple systems and applications.\nStrong organizational and time management skills, including the ability to prioritize competing assignments, payroll deadlines, and high-volume email communications.\nExperience reviewing employee time, resolving payroll discrepancies, and supporting payroll preparation for hourly employees.\nExperience with construction payroll practices, job costing, project-based labor allocation, or industry-specific payroll systems strongly preferred.\nExperience with payroll or timekeeping systems such as Paycor, TCR, TradeSeal, or similar platforms preferred.\nStrong analytical, problem-solving, communication, and follow-through skills.\nAbility to work independently, exercise sound judgment, and maintain accuracy under strict deadlines.\nBachelor's degree in Accounting, Business Administration, Finance, Human Resources, or a related field preferred; equivalent payroll experience may be considered.\nEOE Statement\nRoadSafe is an Equal Opportunity Employer, including Disabled/Veterans.\n\nPay Range: $25 - $28 per 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