{"id":2004480,"url":"https://alion.io/job/roadsafe-traffic-systems-project-coordinator-traffic-controlconstruction","title":"Project Coordinator-Traffic Control/Construction","company":{"id":3865209,"name":"RoadSafe Traffic Systems","domain":"roadsafetraffic.com","url":"https://alion.io/company/roadsafetraffic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gibsonia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T12:35:56Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T13:23:35Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Title: Project Coordinator - Traffic Control/Construction\nClassification: Non-Exempt\nAbout the Organization\nRoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.\nPosition Summary\nThe Project Coordinator provides administrative and operational support to the Operations Manager and field leadership to ensure projects are executed safely, efficiently, and in accordance with customer expectations and company standards.\nThis position coordinates project documentation, scheduling, payroll, billing, purchasing, inventory, and customer communication while serving as the administrative hub between operations, field personnel, customers, vendors, accounting, and corporate departments. The Project Coordinator plays a critical role in ensuring projects remain organized, compliant, and financially accurate from project setup through completion.\nThe ideal candidate is highly organized, meticulous, thrives in a fast-paced construction environment, and possesses effective communication, problem-solving, and customer service skills.\nEssential Responsibilities\nProject Administration\nCoordinate project startup activities, including collecting and maintaining customer contracts, permits, purchase orders, and required project documentation.\nCreate and maintain projects, work orders, and customer information within company operating systems.\nMaintain project files throughout the project lifecycle, ensuring documentation is complete and audit ready.\nAssist with scheduling projects, crews, equipment, and materials to support operational efficiency.\nOperational Support\nPrepare and maintain daily production reports, load sheets, and work schedules.\nEnter and review field work tickets, ensuring labor, equipment, quantities, customer signatures, and supporting documentation are complete and accurate.\nCoordinate equipment transfers between branches and maintain supporting documentation.\nAssist Operations Managers with monitoring production, project status, and resource utilization.\nPayroll & Human Resources Support\nProcess employee timecards and resolve payroll discrepancies.\nServe as backup support for onboarding activities, including new hire paperwork, orientation preparation, and employment documentation.\nMaintain employee records in accordance with company policies.\nFinancial Administration\nSupport project billing by ensuring all required documentation is complete and submitted on time.\nAssist with change orders, extra work authorizations, and project cost documentation.\nProcess purchase orders, receive invoices, and maintain purchasing records.\nSupport Accounts Receivable by researching invoice questions and assisting with collections.\nInventory & Asset Management\nMaintain branch inventory records and assist with monthly cycle counts.\nCoordinate inventory transfers and identify inventory discrepancies.\nManage branch mobile device inventory, activations, upgrades, and replacements.\nCustomer & Vendor Relations\nServe as a primary administrative contact for customers, vendors, and internal departments.\nRespond to customer inquiries professionally and resolve administrative issues promptly.\nMaintain strong relationships through timely communication and follow-up.\nReporting & Compliance\nPrepare operational reports, spreadsheets, and performance metrics for branch leadership.\nMonitor administrative processes for accuracy and compliance.\nEnsure all documentation complies with company policies, DOT requirements, and customer contract requirements.\nIdentify opportunities to improve operational processes and administrative efficiency.\nAdditional Responsibilities\nSupport branch leadership with special projects and operational initiatives.\nPerform other duties as assigned.\nKnowledge, Skills & Abilities\nExcellent organizational and project coordination skills.\nStrong attention to detail with the ability to manage multiple priorities simultaneously.\nExcellent written and verbal communication skills.\nAbility to build relationships with customers, vendors, field personnel, and corporate departments.\nStrong problem-solving and critical thinking abilities.\nAbility to identify issues proactively and recommend solutions.\nWorking knowledge of scheduling, purchasing, payroll, billing, and inventory processes.\nAbility to maintain confidential employee and customer information.\nProficiency with Microsoft Outlook, Excel, Word, Teams, and the ability to quickly learn ERP and project management software.\nStrong customer service orientation.\nAbility to work independently while supporting a collaborative team environment.\nKnowledge of construction, traffic control, pavement marking, or infrastructure operations is preferred.\nMinimum Qualifications\nHigh School Diploma or GED required.\nAssociate's degree in Business Administration, Project Management, Construction Management, or related field preferred.\nMinimum of three (3) years of experience in project coordination, construction administration, operations support, office management, or a related field.\nExperience supporting multiple projects in a fast-paced operational environment.\nAdvanced proficiency with Microsoft Excel, Outlook, and Word.\nExperience with ERP, accounting, project management, payroll, or work order software preferred.\nValid driver's license with an acceptable driving record may be required.\nPhysical Requirements & Work Environment\nPrimarily office-based with occasional visits to project sites, branch yards, and warehouses.\nFrequent use of computers, phones, and office equipment.\nAbility to sit, stand, walk, bend, and occasionally lift up to 25 pounds.\nMay require periodic overtime or schedule adjustments to meet business needs.\nEOE Statement\nRoadSafe is an Equal Opportunity Employer/including Disabled/Veterans\n\nPay Range: $24 - $25 per hour","description_format":"text","description_chars":6214,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Plastics & Polymers","Medical Supplies & Consumables"],"lifecycle":[{"event":"open","at":"2026-10-07T12:35:56Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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