{"id":3296744,"url":"https://alion.io/job/robert-rauschenberg-foundation-processing-archives-assistant","title":"Processing Archives Assistant","company":{"id":1788471,"name":"Robert Rauschenberg Foundation","domain":"rauschenbergfoundation.org","url":"https://alion.io/company/rauschenbergfoundation","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mount Vernon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T20:41:40Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-04T12:26:49Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Duration: Full-time; 12-month term\nReports to: Assistant Archivist\nAbout the Foundation\nThe Robert Rauschenberg Foundation (RRF) builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.\nPosition Summary\nRobert Rauschenberg Foundation is seeking a dedicated and dynamic Archives Assistant to assist processing and digitizing archival and manuscript collections of varying formats, including paper, photographic, audio-visual, artifacts, and born-digital materials.\nBeginning January 2027, the Robert Rauschenberg Foundation Archives will undertake a major initiative to expand its access to physical materials and digitize its archival collections. Over the past five years, we have seen significant growth in both the number and scope of research inquiries related to Rauschenberg. This interest expanded further during the Centennial, with scholars increasingly examining not only his artistic practice, but also the broader cultural networks that informed his life and work, including his collaborations with other artists, philanthropic endeavors, political engagement, and travel. As a result, the Foundation is making a significant investment in the accessibility, digitization, and preservation of archival materials that support these expansive areas of research.\nThe above work reflects a broader priority of the Robert Rauschenberg Foundation: to ensure that the myriad records surrounding Rauschenberg’s life, work, and legacy are preserved and made increasingly accessible to scholars, artists, students, and the public. As research on Rauschenberg continues to evolve, the Foundation recognizes the importance of facilitating access to collections that illuminate less-studied dimensions of his practice and the remarkable range of his interests and activities.\nUnder the direction of the Assistant Archivist and Director of Archives, the Processing Archives Assistant works collaboratively within the department to survey arrange, describe, preserve, and digitize archival and manuscript collections of varying formats, including paper, photographic, audio-visual, artifacts, and born-digital materials with a focus on materials in our backlog that are awaiting description.\nKey Duties & Responsibilities\nConducts research on assigned archival collections including reviewing existing materials.\n\nSurveys the collection and drafts processing plan.\n\nAssists in arrangement and description of archival and manuscript collections of varying formats.\n\nPerform basic rehousing and apply basic preservation techniques to archival records, as assigned, including enclosing fragile and oversized material.\n\nResponsible for following local and national best practices to create DACS-compliant finding aids for collections in ArchivesSpace.\n\nDigitization of archival materials in accordance with policies and best practices, including file-naming and metadata entry.\n\nQualifications & Skills Required\nSignificant coursework towards or completion of an ALA-accredited Masters Degree in Library Science, Information Science, or a related field with a concentration in Archives.\n\nDemonstrated understanding of archival collections and principles of arrangement and description.\n\nFamiliarity with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.\n\nEffective oral and written communication skills; attention to accuracy and detail.\n\nStrong organization and time-management skills; ability to work both independently and as part of a team.\n\nCoursework and/or familiarity with 20th Century Art History.\n\nPreferred Qualifications\nExperience working with CMS and DAM systems; preferably ArchivesSpace, FileMaker, and/or ResourceSpace.\n\nPrevious archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.\n\nExperience or knowledge about intellectual property issues in primary and secondary resource collections.\n\nPrevious experience digitizing archival collections.\n\nWork Environment\nThis is a fully in-person role based primarily at RRF’s Mount Vernon location, with work at the Foundation’s 381 Lafayette Street (NY) location as needed.\nADA Specifications\nAbility to sit or stand for extended periods of time\n\nAbility to communicate verbally and in writing\n\nAbility to use standard office equipment, including computers, phones, and printers\n\nAbility to move around the office or work environment as needed\n\nAbility to lift objects weighing up to 40 lbs (e.g., archival supplies, files)\n\nAbility to traverse stairs as needed\n\nThe above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.\nCompensation & Benefits\nThe anticipated base pay for this position is $26.00 to 28.00/hour depending on the candidate's experience and education. \nThe Robert Rauschenberg Foundation offers a highly competitive benefits package, including 100% employer-paid medical and dental coverage for employees and their eligible dependents. We also provide generous employer contributions for vision coverage, life insurance, STD, LTD and exceptional retirement savings options with an industry-leading employer matching contribution. Additionally, the Foundation offers a robust charitable giving matching program, tuition reimbursement and generous time-off policies to support work-life balance.\nApplication Process\nInterested candidates should submit the following materials:\nA cover letter outlining their research interests and relevant experience.\n\nA current CV/resume.\n\nDeadline to apply: Saturday, November 14, 2026\nEqual Employment Opportunity\nThe Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.\nTo learn more about the Robert Rauschenberg Foundation, please visit our website: http://www.rauschenbergfoundation.org","description_format":"text","description_chars":6735,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"master","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Exhibitions"],"lifecycle":[{"event":"open","at":"2026-10-26T22:08:00Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.825,"p_room":1,"age_days":8,"expected_fill_days":25,"reasons":["conf:3","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/robert-rauschenberg-foundation-processing-archives-assistant","json_url":"https://alion.io/job/robert-rauschenberg-foundation-processing-archives-assistant.json","meta":{"generated_at":"2026-11-04T14:26:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21848,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1788471},"rest":"https://alion.io/mcp/rest/get_company?id=1788471"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frobert-rauschenberg-foundation-processing-archives-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frobert-rauschenberg-foundation-processing-archives-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frobert-rauschenberg-foundation-processing-archives-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/robert-rauschenberg-foundation-processing-archives-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frobert-rauschenberg-foundation-processing-archives-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3296744}},{"tool":"search_jobs","arguments":{"company":"rauschenbergfoundation.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3296744},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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