{"id":2539435,"url":"https://alion.io/job/robert-rauschenberg-foundation-registrar","title":"Registrar","company":{"id":1788471,"name":"Robert Rauschenberg Foundation","domain":"rauschenbergfoundation.org","url":"https://alion.io/company/rauschenbergfoundation","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mount Vernon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":120000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T15:41:19Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-22T04:20:04Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"About the Foundation\nThe Robert Rauschenberg Foundation (RRF) builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.\nAbout the Role\nThe Robert Rauschenberg Foundation (RRF) is seeking a highly organized, detail-oriented Registrar who will be responsible for coordinating and overseeing all aspects of art movement, installation, shipping, documentation, and compliance related to the Foundation’s collection. Based primarily in Westchester County, NY, with regular work in Lower Manhattan, the Registrar will manage both local and international logistics, ensure the accuracy of collection records and condition reports, oversee loans and insurance documentation, and support the Foundation’s curatorial, academic, and commercial programming, including exhibitions and art fairs. This role requires extensive cross-functional collaboration with internal departments and external partners, including shippers, conservators, and galleries. The ideal candidate will be a clear communicator, comfortable working across all levels of the organization, with strong project management skills and a demonstrated ability to thrive in a fast-paced, collaborative environment.\nKey Duties & Responsibilities\nSchedules and manages art movement on- and off-site; maintains and distributes a shared art movement schedule\n\nPlans and oversees art installations and viewings on- and off-site, including collection exhibition rotations in the Foundation galleries and offices\n\nPlans and coordinates local, domestic, and international art shipments\n\nDevelops, manages, and maintains project budgets; solicits and submits estimates for approval and invoices for payment\n\nManages internal and external art movement, associated database tracking, and all associated electronic and physical receipts\n\nReviews facility reports, insurance policies, generates RRF’s loan and consignment agreements, including nota bene drafts (indicating any special instructions regarding the sale or handling of the work)\n\nReviews foreign indemnity and immunity laws and makes recommendations related to outgoing loans and consignments\n\nActs as point-person for insurance-related matters, including but not limited to certificates of insurance, claims processing, reciprocal agreements, UCC documents (for consignments and loans to galleries in the U.S.), and collection audits in communication with Collections Manager and COO\n\nSupports Collections Manager in overseeing RRF’s art insurance policies\n\nReviews insurance policies to confirm full compliance when artworks are loaned\n\nWorks closely with COO, CCO and Director of Finance on annual collection audit and oversees the audit process\n\nMakes and reviews detailed condition reports for loans and consignments as needed.\n\nSupports the Preparation & Installation Manager with courier travel assignments; travels as courier (nationally and internationally) as assigned\n\nProvides ongoing courier training for members of the Curatorial team as assigned by ED, COO, CCO and Preparation & Installation Manager\n\nUnder the direction of RRF’s executive leadership team, supports the Preparation & Installation Manager in the development of inventory and access schedules to effectively execute all curatorial and commercial programming needs\n\nWorks with the Director of Finance, COO and CCO on developing the department’s annual budget and supports proposals, revisions, and tracking of departmental expenses.\n\nPromptly coordinates any art photography documentation as requested or in alignment with Foundational priorities\n\nAttends all cross-functional and departmental meetings, proactively providing relevant or requested information and updates where and when appropriate\n\nIn collaboration with the Senior Facilities Manager routinely inspects storage areas to assess environmental conditions and risk management concerning object storage, display, and security\n\nUnderstand and be prepared to implement the emergency response plan unique to RRF’s warehouse\n\nWith guidance from the Collections Manager, determine whereabouts of artworks belonging to RRF for which locations are unknown\n\nWith guidance from Collections Manager, conduct a full print inventory: including miscellaneous proofs, unique editions, and determine photo documentation needs\n\nEssential Skills & Experience\nSeven or more years of registration experience in a museum or gallery; supervisory experience required\n\nB. A., M.A., or M.F.A. in art, art history, museum studies or related discipline\n\nExperience using collection management database systems, FileMaker Pro highly preferred.\n\nValid New York State driver’s license required\n\nDemonstrated knowledge of collection care best practices and procedures for art handling, installation, storage, and condition reporting\n\nDemonstrated project management experience required, ideally working with cross-functional teams\n\nStrong organization skills required\n\nExceptional written and oral communication skills\n\nStrong computer skills: MacOS, MS Office, Adobe CS, Google Sheets/Calendars\n\nWork Environment\n This is a fully in-person role based primarily at RRF’s Mount Vernon, NY location.\nADA Specifications\nRequires the ability to sit, stand, speak, and hear, sometimes for extended periods of time\n\nRequires the ability to use a computer and office equipment traditionally found in office settings\n\nRequires the ability to travel nationally and internationally\n\nMust be able to lift up to 40lbs. and safely maneuver complex objects\n\nMust be able to climb stairs and ladders\n\nThe above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.\nCompensation & Benefits\nThe anticipated salary for this position is between $120,000 - $140,000, depending on job-related knowledge, skills, and experience. The Robert Rauschenberg Foundation offers a highly competitive benefits package, including 100% employer-paid medical, dental and vision coverage options for employees and their eligible dependents. We also provide generous employer contributions for life insurance, STD, LTD and exceptional retirement savings options with an industry-leading employer matching contribution. Additionally, the Foundation offers a robust charitable giving matching program and generous time-off policies to support work-life balance.\nEqual Employment Opportunity\nThe Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.\nTo learn more about the Robert Rauschenberg Foundation, please visit our website: http://www.rauschenbergfoundation.org","description_format":"text","description_chars":7471,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Exhibitions"],"lifecycle":[{"event":"open","at":"2026-10-14T15:13:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":27,"reasons":["conf:2","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/robert-rauschenberg-foundation-registrar","json_url":"https://alion.io/job/robert-rauschenberg-foundation-registrar.json","meta":{"generated_at":"2026-10-22T04:27:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4819,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1788471},"rest":"https://alion.io/mcp/rest/get_company?id=1788471"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frobert-rauschenberg-foundation-registrar"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frobert-rauschenberg-foundation-registrar"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frobert-rauschenberg-foundation-registrar"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/robert-rauschenberg-foundation-registrar\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frobert-rauschenberg-foundation-registrar"}]}