{"id":2419210,"url":"https://alion.io/job/roche-distribution-operation-and-admin-specialist","title":"Distribution Operation and Admin Specialist","company":{"id":13531,"name":"Roche","domain":"roche.com","url":"https://alion.io/company/roche","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":214,"ghost_share":0.023,"stale_share":0.589,"repost_share":0.084,"time_to_fill_p50_days":14,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ho Chi Minh City, Vietnam"],"countries":["VN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2319},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-13T04:35:39Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-15T08:08:23Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.\nThe Position\nWe advance science so that we all have more time with the people we love.\nThe Distribution Operation and Admin Specialist acts as a key strategic partner, assisting the Distribution Manager with daily operational tasks while delivering end-to-end administrative support to both the Head of Commercial Operations and the Head of Finance. In this role, you will oversee a diverse spectrum of administrative, logistical, and project management responsibilities. The ideal candidate excels in a dynamic, fast-paced environment, proactively anticipates executive needs, demonstrates sound decision-making, and uphold strict confidentiality standards.\nYour Opportunity\n1. Distributor Operations\nWork closely with distributor managers (DM) as the operational point of contact for distributors, drafting communications, issuing key deadline reminders, and establishing dedicated messaging channels.\nUpdate master records (such as DIA Mapping) and actively monitor operational tasks within LEAP.\nOversee Letter of Confirmation (LoC) submissions, monitor statuses, and manage end-to-end contract execution. \nCoordinate with DM on meeting minutes during Quarterly Business Reviews (QBRs) and drive follow-up actions across relevant teams.\n2. Department Administration\nCoordinate onboarding procedures for new hires, including orientation programs and workplace setup.\nFacilitate business visitor logistics, such as visa support documentation, and lodging arrangements.\nReview documentation prior to executive sign-off, coordinating approvals even when managers are out of office.\nProcess expense claims, invoices, and department financial allocation accurately and promptly.\n3. Travel & Logistics\nOrganize comprehensive travel arrangements, covering flights, lodging, local transport, and visa requirements.\n4. Communication & Stakeholder Engagement\nPrepare, review, and issue official communications (emails, memorandums, and notices) on behalf of leadership.\nEngage professionally with executives, department heads, external partners, and clients, representing the organization with professionalism and tact.\n5. Team & Project Support\nAssist in organizing department initiatives, offsites, town halls, and leadership retreats.\nProvide ongoing support for ad-hoc departmental projects as required.\nWho you are\nAcademic Qualification\nBachelor’s degree preferred, or equivalent professional experience.\nProfessional Experience, Core Competencies, Mindset, and Behavioral Traits\n3 - 5 years of experience as an Executive Assistant or any other administrative duties. \nHighly proficient in [Google Workspace / Microsoft Office Suite], communication tools (Slack, Zoom, Teams), and expense management software (e.g., Concur)\nOrganization: Exceptional time-management skills with a proven ability to multitask, prioritize tasks, and meet deadlines.\nCommunication: Good written and verbal communication skills; able to adapt tone and style for various audiences.\nProblem-Solving: Proactive, resourceful, and able to anticipate needs or potential roadblocks before they arise.\nProfessionalism: High degree of integrity, emotional intelligence, and ability to handle highly sensitive and confidential information with discretion.\nWho we are\nA healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.\nLet’s build a healthier future, together.\nRoche is an Equal Opportunity Employer.","description_format":"text","description_chars":4311,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Diagnostic Tests & IVD","Biologics & Biosimilars","Oncology Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-13T04:35:39Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":14,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/roche-distribution-operation-and-admin-specialist","json_url":"https://alion.io/job/roche-distribution-operation-and-admin-specialist.json","meta":{"generated_at":"2026-10-15T10:39:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16141,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13531},"rest":"https://alion.io/mcp/rest/get_company?id=13531"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Froche-distribution-operation-and-admin-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Froche-distribution-operation-and-admin-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Froche-distribution-operation-and-admin-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/roche-distribution-operation-and-admin-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Froche-distribution-operation-and-admin-specialist"}]}