{"id":419883,"url":"https://alion.io/job/roche-executive-assistant","title":"Executive Assistant","company":{"id":13531,"name":"Roche","domain":"roche.com","url":"https://alion.io/company/roche","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":188,"ghost_share":0,"stale_share":0.681,"repost_share":0.037,"time_to_fill_p50_days":19,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Docs","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-26T00:00:00Z","employer_posted_date":"2026-08-26","last_verified_at":"2026-10-23T17:53:55Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":58},"description":"At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.\nThe Position\nResponsibilities:\nProvides administrative support to the Managing Director\nRequires thorough knowledge of company operations, policies and procedures. Handles details of a highly confidential and critical nature. \nCollects and prepares information for use in discussions/meetings of executive staff and outside individuals. Minutes meetings, circulates notes and owns site documents repository\nPrepare presentation materials for leadership meetings. Ensures all meetings are scheduled. Thorough understanding of MS office and Google docs, slides and sheets \nMakes high-level contacts of a sensitive nature inside and outside the company. Owns calendar, travel bookings, events, visitor appointments and synchronizes schedules of the legal entity head for seamless and productive activities \nWorks autonomously within established procedures and practices. \nManages within the the admin budget \nAnticipates patterns and links; looks beyond the immediate problem to the wider implications. \nRequires a professional certification or equivalent experience in working with senior-level executives within and outside the company, customers, vendors, visitors and other dignitaries. \nIn depth knowledge of company operations and excellent communications skills are required. \nExcellent verbal and written communication skills. Confident, amiable person who maintains relationships with internal and external stakeholders\nPerforms varied and complex administrative support functions, relieving the manager of administrative details and requiring knowledge of department policies, practices, and procedures. Completes assignments that may require attendance at and documentation of meetings. Prepares memos, reports, spreadsheets, and presentations. Coordinates domestic and international conference calls. Reviews and prioritizes incoming mail, and replies directly to general routine inquiries. Sets up and maintains files, documents, and logs. Screens incoming calls and takes messages. Assists in coordinating the preparation of department budget, and monitors expenses. Gather information from various sources, and compile data to prepare reports. \nSchedule meetings and appointments. \nCoordinates national and international travel arrangements; compiles expense reports for submission for the Head and the team.\nPurchases office supplies. Enters data into SAP / MyBuy and uses the system to track purchase orders and/ or budget.\nServes as an information resource on department, division, and organization policies and procedures. Keeps abreast of changes, and assists the manager in implementing new/revised procedures.\nMay provide occasional leadership or guidance to other administrative support positions and onboarding of new admins and provide mentorship to them.\nContinuous training and development on PC applications, SAP-Tools and internal technologies\nDriving the regular LT agenda and meeting coordination, key action items and decisions for recurrent bi-weekly LT Calls and F2F Meetings\nProviding complex coordination meetings and events including external engagements, check status if needed and coordinate with India affiliates \nAdditional tasks:\nResponsible for handling and documentation training process in SAP/R3\nCornerstone Learning Expert / Cornerstone Super Admin for site level reports\nFor all employees:\nOptimizes processes in order to increase quality and efficiency standards.\nWho we are\nA healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.\nLet’s build a healthier future, together.\nRoche is an Equal Opportunity Employer.","description_format":"text","description_chars":4497,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Diagnostic Tests & IVD","Biologics & Biosimilars","Oncology Therapeutics"],"lifecycle":[{"event":"open","at":"2026-09-06T03:49:23Z"}],"visa":[],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.242,"p_room":0.28,"age_days":58,"expected_fill_days":19,"reasons":["conf:4","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/roche-executive-assistant","json_url":"https://alion.io/job/roche-executive-assistant.json","meta":{"generated_at":"2026-10-23T19:49:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1016,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13531},"rest":"https://alion.io/mcp/rest/get_company?id=13531"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Froche-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Froche-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Froche-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/roche-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Froche-executive-assistant"}]}