{"id":3323451,"url":"https://alion.io/job/rolls-royce-procurement-operations-admin-assistant","title":"Procurement Operations - Admin Assistant","company":{"id":6805,"name":"Rolls-Royce","domain":"rolls-royce.com","url":"https://alion.io/company/rolls-royce","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":66,"ghost_share":0,"stale_share":0.818,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kraków, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T08:58:17Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T07:27:50Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Description\nWhy join Rolls-Royce?\nAt Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.\nBy joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.\nJob Purpose:\nThe Procurement Operations Admin Assistant (Purchasing & invoice resolution - QIR and Drawing support analyst) will be responsible for providing administrative support for procurement processes, particularly Quality Info Record and documentation validation.. Your primary responsibilities include creating and managing purchase orders (POs) to enable timely and compliant transactions, resolving discrepancies, and supporting issue resolution with suppliers and internal teams.\nA key part of your role will be managing procurement requests (PRs), collaborating with global and local stakeholders to validate requirements, and ensuring compliance with procurement policies and audit standards. By combining attention to detail with problem-solving skills, you will help streamline operations, maintain data integrity, and deliver a seamless procurement experience.\nThis is an exciting opportunity for a detail-oriented junior professional who thrives in a fast-paced environment, enjoys working with suppliers and stakeholders, and is passionate about operational excellence and customer service.\nKey accountabilities:\nProvide administrative support to PR to PO process\nReview QIR data\nCreate, validate, and manage POs to ensure timely and accurate procurement transactions\nInvestigate and resolve PO and invoice discrepancies, collaborating with suppliers and internal teams to ensure smooth payment processes\nMaintain accurate PRs and validate requirements with stakeholders to ensure compliance and efficiency\nIdentify and recommend process improvements related to the operation of tasks such as increasing efficiency, effectiveness and improvement of customer service \nEnable and support completion of process compliance and licence to operate audits to ensure processes remain fit for purpose and standardised across teams \nWork closely with suppliers, finance, and procurement teams to resolve issues and maintain service quality\nWork on ticket-based system to respond to purchasing requests\nEnsure adherence to procurement policies, procedures, and audit requirements across all activities\nDeliver responsive, high-quality support to stakeholders, ensuring a positive procurement experience\nKey Experiences and Qualifications:\nBasic experience in procurement operations\nHands-on experience with PO creation, invoice resolution, and procurement documentation\nWorking knowledge of SAP, Ivalua, Coupa or other procurement tool\nDemonstrated experience in delivering excellent customer service and influencing others\nProven track record in delivering business results and achieving objectives\nPassion for continuous improvement and quality improvement methodologies such as Lean and Six Sigma\nWhat do we offer:\nPrivate healthcare and group life insurance\nAnnual bonus\nmyBenefit platform/subsidy for Multisport cards\nInternet and electricity allowance for remote work\nIncreased funding for the Employee Capital Plans (PPK) program; Rolls Royce Sp. z o.o. contributes 3% to this program\nAdditional vacation days based on length of service with the employer\nHybrid work model (2 days in the office / 3 days from home)\nWork in a modern office located in the Krakow centre - the Unity Tower (ul. Lubomirskiego 20).\nThe Kraków Rolls Royce Global Capability Centre represents an exciting new chapter in the growth of Rolls Royce Group Business Services. Designed to support global operations and employee services, the Centre is a key hub for enabling operational efficiency and strengthening global business processes. It delivers exceptional services across finance, procurement, HR, Data Analytics and Service Management.\nOur vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.\nRolls Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.\nPlease note that all applicants will be subject to Poland right-to- work check as part of the recruitment process.\nJob Category\nProcurementPosting Date\n27 Oct 2026; 00:10Posting End Date","description_format":"text","description_chars":4807,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Life insurance"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Aerospace Manufacturing","Industrial Machinery","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-27T08:58:17Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.616,"p_room":1,"age_days":2,"expected_fill_days":16,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/rolls-royce-procurement-operations-admin-assistant","json_url":"https://alion.io/job/rolls-royce-procurement-operations-admin-assistant.json","meta":{"generated_at":"2026-10-30T09:01:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12898,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6805},"rest":"https://alion.io/mcp/rest/get_company?id=6805"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frolls-royce-procurement-operations-admin-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frolls-royce-procurement-operations-admin-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frolls-royce-procurement-operations-admin-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rolls-royce-procurement-operations-admin-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frolls-royce-procurement-operations-admin-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3323451}},{"tool":"search_jobs","arguments":{"company":"rolls-royce.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3323451},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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