{"id":950889,"url":"https://alion.io/job/rombo-grants-operations-assistant-no-remote","title":"Grants & Operations Assistant (No Remote)","company":{"id":698378,"name":"Rombo AI","domain":"rombo.ai","url":"https://alion.io/company/rombo","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cagliari, Italy"],"countries":["IT"],"hiring_countries":["IT"],"hiring_countries_total":1,"salary":{"min":21000,"max":25000,"currency":"EUR","period":"year","gross":true,"usd_annual":28699},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-09-15T15:29:05Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-10-02T08:46:50Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Operations & Grants Specialist\nROMBO AI is a technology company specializing in artificial intelligence applied to spectral analysis and Nuclear Magnetic Resonance (NMR), leveraging proprietary and patented algorithms.\nWe work with international clients and partners as a small, highly skilled team passionate about solving complex problems. We value strong human relationships, autonomy, and intellectual freedom, with the ambition of building a company with a high talent density, inspired by the “No Rules Rules” culture.\nAbout the role\nWe are looking for an Operations & Grants Specialist with at least 2 years of experience in a similar role to join our team and work closely with the CEO.\nThe role is cross-functional and combines innovation funding, project management, company operations, and support for strategic initiatives.\nWe are looking for someone who is autonomous, highly organized, pragmatic, and able not only to support activities, but to take ownership and drive them to completion.\nWhat you will do\nInnovation funding & grants\nIdentify and assess European, national, and regional funding opportunities\nPrepare and coordinate grant applications and project proposals\nManage administrative documentation related to funded projects\nSupport financial and technical reporting activities\nMonitor deadlines, deliverables, milestones, and compliance requirements\nCoordinate activities with project partners, consultants, funding bodies, and other stakeholders\nOperations\nManage and improve key administrative and operational processes\nManage contracts, suppliers, renewals, documentation, and deadlines\nSupport project planning, budgeting, and financial monitoring\nOrganize and maintain company documentation\nIdentify and implement tools and processes to improve operational efficiency\nExecutive support\nWork directly with the CEO on strategic and operational initiatives\nPrepare and follow up on meetings, priorities, and key projects\nCoordinate special projects and cross-functional initiatives\nHelp track company priorities and execution\nContribute to the continuous improvement of internal processes and company organization\nWho we are looking for\nAt least 2 years of professional experience in a similar role, such as innovation funding, grant management, operations, project management, or consulting\nMaster’s degree in Economics, Management Engineering, Business Administration, Law, or a related field\nExcellent organizational skills and strong attention to detail\nAbility to manage multiple activities, priorities, and deadlines simultaneously\nStrong sense of ownership and ability to work independently\nPragmatic and problem-solving mindset\nExcellent written and spoken Italian and English\nGood command of Excel, Google Workspace, and digital collaboration tools\nAbility to effectively interact with consultants, partners, clients, and external organizations\nPrevious experience in grant applications, funded project management, and project reporting will be considered a strong plus, particularly within startups, innovation, R&D, or European, national, and regional funding programs.\nWhat you will find at ROMBO AI\nA role with a high degree of autonomy and responsibility\nDirect collaboration with the CEO and exposure to key company decisions\nInvolvement in innovation and R&D projects and international collaborations\nThe opportunity to have a tangible impact on the organization and processes of a growing technology company\nA small, collaborative, and highly skilled team\nA low-bureaucracy, results-oriented working environment\nClear opportunities to grow into broader Operations Manager or Chief of Staff responsibilities\nWhat we offer\nFull-time employment\nGross annual salary: €21,000-€25,000, depending on experience and skills\n Hybrid working model in Cagliari, Italy\nThis position is not available as a fully remote role\nA high degree of autonomy in organizing and managing your work\nProfessional growth based on performance and progressively increasing 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shot","p_open":1,"p_active":0.338,"p_room":0.35,"age_days":16,"expected_fill_days":7,"reasons":["conf:30","win:tail","comp:junior"],"computed_at":"2026-10-02T05:45:00Z"},"pay":{"stated_usd_annual":28699,"is_top_pay":false},"html_url":"https://alion.io/job/rombo-grants-operations-assistant-no-remote","json_url":"https://alion.io/job/rombo-grants-operations-assistant-no-remote.json","meta":{"generated_at":"2026-10-02T21:42:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-03T00:00:00Z"}}}