{"id":4255888,"url":"https://alion.io/job/room-to-read-assistant-administration","title":"Assistant, Administration","company":{"id":1763508,"name":"Room to Read","domain":"roomtoread.org","url":"https://alion.io/company/roomtoread","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-07-31T00:00:00Z","employer_posted_date":"2026-07-31","last_verified_at":"2026-11-13T14:13:31Z","board_verified":true,"closed_at":null,"days_open":105,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":105},"description":"World Change Starts with Educated Children®\nIMPORTANT: All applicants must be legally eligible to work in the country where the position is located. Room to Read is not able to provide sponsorship.\nPosition Overview :\nThe Assistant, Admin position will be based out of a field office or Jharkhand State office (ideally the field office) as per need, and this position will report to the Program Officer/District Lead. The position will perform varied day-to-day administrative functions, raise purchase requests, provide support in tracking expenses, make logistical arrangements, maintain stock registers, implement administrative policies, and keep track of materials used and still in stock. The role executes and coordinates operations such as meetings, conferences, workshops, and/or special events. The candidate should be willing to travel as and when required.\nKey Responsibilities:\nProcurement & Vendor Management:\nSupport the end-to-end procurement process in accordance with organisational procurement policies and procedures.\n\nIdentify vendors, obtain quotations, prepare comparative statements, coordinate reviews, obtain approvals, and maintain procurement documentation.\n\nMaintain the vendor database and procurement documentation.\n\nMonitor contract expiry dates and coordinate timely renewal or execution of new contracts.\n\nCoordinate with vendors to ensure timely delivery of goods and services. Verify vendor invoices, submit them to Finance on time, and follow up until payment is completed.\n\nMaintain procurement records, agreements, purchase orders, and supporting documents for audit and compliance purposes.\n\nOffice Administration & Facilities Management\nResponsible for the overall upkeep and day-to-day administration of the office.\n\nEnsure timely payment of field office rent, electricity, water, internet, and other utility bills, and maintain proper records of the same.\n\nOversee the general upkeep and maintenance of the office premises, furniture, fixtures, and equipment, and coordinate timely repairs and servicing as required.\n\nCoordinate with the landlord, service providers, and utility vendors for uninterrupted office services and address any related issues promptly.\n\nMaintain adequate stock of office stationery, pantry items, housekeeping materials, and other office supplies.\n\nRaise procurement requests for routine office requirements.\n\nEnsure office safety, cleanliness, security, and compliance with organisational administrative standards.\n\nManage and monitor Annual Maintenance Contracts (AMCs) for office facilities and equipment, ensuring timely renewals, preventive maintenance, and uninterrupted service delivery.\n\nLogistics, Events & Travel\nCoordinate logistics arrangements for trainings, workshops, meetings, and program events.\n\nArrange venue bookings, accommodation, transportation, catering, and event materials as required.\n\nCoordinate staff travel, including travel bookings and local transportation.\n\nSupport logistical planning for program implementation activities at district and field levels.\n\nInventory & Material Distribution:\nCoordinate procurement, storage, packaging, dispatch, and distribution of programme materials.\n\nMaintain inventory registers and stock records for program materials at the field office.\n\nMaintain fixed asset and non-fixed asset registers in accordance with organisational policies.\n\nSupport periodic physical verification of inventory and assets.\n\nCoordinate with programme teams to obtain material distribution acknowledgements and supporting documentation as applicable.\n\nEnsure proper storage, movement, and record-keeping of program materials.\n\nProgram Implementation & Documentation Support:\nProvide administrative and operational support for program implementation activities.\n\nSupport data collection, data entry, verification, and database updates in organisational systems (including GSD or other designated platforms).\n\nAssist in data validation and periodic data cleaning to maintain accuracy.\n\nExtend support Program Field Coordinators and Programme Assistants during district, block, school, and community-level events, including documentation, photography, and other logistical assistance as required.\n\nRender support to the Program Field Coordinators/Program Assistants in rolling out community-level events and district/block/school-level workshops/meetings/events by documenting the meeting, clicking photographs, and any other support as required.\n\nPrepare, type, format, and maintain programme documents in English and Hindi, including managing electronic records, SharePoint folders, and file conversions as required.\n\nPrepare meeting minutes, maintain documentation, and follow up on agreed action points.\n\nPerform other administrative and documentation tasks assigned by the reporting manager.\n\nStakeholder Coordination & Relationships:\nCoordinate closely with concerned Programme, Finance, Procurement, and Administration teams to ensure timely support for programme activities.\n\nEnsure effective liaison w Liaise with vendors, service providers, landlords, government offices, and other external stakeholders as required.\n\nRespond promptly to administrative requests from field teams while ensuring compliance with organisational policies.\n\nMaintain professional relationships with internal and external stakeholders to support efficient programme delivery.\n\nCompliance & Reporting:\nEnsure all procurement and administrative activities comply with organisational policies, donor requirements, and statutory regulations.\n\nMaintain complete documentation for procurement, inventory, payments, and office administration.\n\nSupport internal and external audits by providing required records and documentation.\n\nPrepare periodic administrative and procurement reports as required.\n\nQualifications:\nRequired:\nGraduate in any discipline.\n\n2-3 years of relevant experience in administration, procurement, logistics, or office management, preferably in the NGO, development, or social sector.\n\nProficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)\n\nWillingness to travel frequently within the states.\n\nAbility to manage multiple tasks and meet deadlines.\n\nSelf-motivated, flexible, and able to work without close supervision.\n\nAttention to detail.\n\nHigh standards of integrity, honesty, and professionalism.\n\nStrong negotiation skills.\n\nPreferred:\nFlexible attitude towards changing priorities and ability to multi-task with an eye for detail.\n\nStrong initiative, proactive, and solution oriented.\n\nTeam player.\n\nExcellent interpersonal and relationship-building skills.\n\nCompensation:\nRoom to Read offers a competitive salary with excellent benefits. Benefits include a thirteenth-month bonus, health insurance, and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is transforming the lives of millions of children in developing countries through literacy and gender equality in education.\nRoom to Read is a child-safe organization.\nChild Protection Principles\nRoom to Read is committed to the education and welfare of children and protecting them from abuse and exploitation\n\nRoom to Read has zero tolerance for child abuse and exploitation.\n\nAll children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.\n\nAll children should be treated with respect and dignity.\n\nThe well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.\n\nRoom to Read shall integrate child protection into all its organizational strategies, structures and work practices.\n\nProtection from Sexual Exploitation and Abuse (PSEA) Principles\nRoom to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.\n\nRoom to Read has zero tolerance for adult sexual exploitation and abuse.\n\nSexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.\n\nAll adults should be treated with respect and dignity.\n\nRoom to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.\n\nSurvivors referred to available professional assistance (e.g. mental health counselling), upon consent.\n\nRoom to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.\nRead is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.\nAbout Room to Read:\nFounded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow - creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions.\nWe support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries.\nLearn more at www.roomtoread.org.","description_format":"text","description_chars":9986,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Hindi","level":"All levels","optional":false}]},"benefits":["Health insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Professional Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-13T14:13:31Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.304,"p_room":0.28,"age_days":105,"expected_fill_days":25,"reasons":["conf:3","win:tail","crowd:junior"],"computed_at":"2026-11-13T17:25:48Z"},"pay":null,"html_url":"https://alion.io/job/room-to-read-assistant-administration","json_url":"https://alion.io/job/room-to-read-assistant-administration.json","meta":{"generated_at":"2026-11-13T17:25:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34886,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1763508},"rest":"https://alion.io/mcp/rest/get_company?id=1763508"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Froom-to-read-assistant-administration"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Froom-to-read-assistant-administration"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Froom-to-read-assistant-administration"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/room-to-read-assistant-administration\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Froom-to-read-assistant-administration"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4255888}},{"tool":"search_jobs","arguments":{"company":"roomtoread.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4255888},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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