{"id":4207482,"url":"https://alion.io/job/rosenxt-sales-and-operations-coordinator","title":"Sales and Operations Coordinator","company":{"id":183906,"name":"Rosenxt","domain":"rosen-nxt.com","url":"https://alion.io/company/rosen-nxt","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":93,"open_postings":7,"ghost_share":0,"stale_share":0.286,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Sales","role_family":"Sales","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Digital Twin","optional":false},{"name":"Outlook","optional":false},{"name":"Zoho CRM","optional":false}],"status":"live","first_seen_at":"2026-11-12T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-15T01:20:35Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Zupt - a Rosenxt company - is a specialist in offshore survey, positioning, metrology and inspection, based in Northwest Houston, Texas.\nFor more than 20 years, we have helped energy companies around the world install, measure and inspect equipment on the seafloor - accurately and safely. We use survey and positioning technologies that we develop ourselves, and we create detailed 3D models and digital twins of subsea structures.\nWe are a small, technically focused team of about 25 highly skilled people. Every person plays an important role in the success of our projects.\nZupt is part of Rosenxt Holding USA LCC, a privately owned global technology group founded in 2023 by Hermann Rosen, founder of the ROSEN Group - a long-established name in pipeline integrity. Rosenxt combines robotics, sensors, AI and data analytics to make critical infrastructure safer and more reliable. For you, that means the best of both worlds: the close-knit culture of a specialist company, backed by the resources and long-term outlook of a global group.\nWhy work for ZUPT?\nReal projects, real impact.\nYour work goes directly into offshore projects around the world. In a small team, your skills and ideas make a visible difference.\nHouston, with global reach.\nHouston is known as the Energy Capital of the World and is home to many leading offshore operators and service companies. From here, we support offshore oil and gas projects and offshore wind projects worldwide.\nRoom to grow.\nYou’ll work with experienced surveyors, engineers and software specialists, and help develop our methods, tools and technologies.\nLong-term stability.\nAs part of Rosenxt, a privately owned group that thinks in decades, not quarters, we can invest in people and technology for the long run.\nIf you want to solve hard technical problems and see your work make a difference offshore, we’d like to hear from you.\nZUPT seeks to add a:\nSales and Operations Coordinator\n\nLocation:\nHoustonPosition Summary\nZupt develops and deploys specialized survey, positioning, metrology and inspection technologies for offshore and subsea projects worldwide.\nThe Sales & Operations Coordinator supports both departments through proposal preparation, CRM administration, equipment shipping, personnel travel and scheduling, readiness tracking, export documentation and quality administration.\nThe VP Commercial and VP Operations jointly set priorities. Sales retains authority for client communications, pricing and proposals; Operations controls personnel assignments, equipment readiness and technical approvals; designated compliance personnel retain export authorization.\nWhat to Expect\nKey Duties and Responsibilities\nSales Proposal & Tender Support\nDraft and assemble proposals, quotations and tender responses using approved templates, prior submissions and Sales or technical input.\nReview tender requirements; track bid documents, deadlines, reviewers and actions; obtain missing information and escalate schedule risks.\nCompile approved scopes, equipment and personnel details, deliverables, assumptions, exclusions and commercial terms into proposal packages.\nProofread for completeness, version control and consistency; maintain templates and records. Sales handles client communications, pricing, final review and submission approval based on proposal value and risk.\nCRM, Forecast & Commercial Administration\nUpdate Zoho CRM stages, values, dates, contacts, proposal status and next actions from Sales-confirmed information; pursue missing updates.\nAssist with sales forecasts, pipeline reports and commercial records without independently changing forecast assumptions.\nCompile approved client HSSE, Quality, insurance and prequalification documents; update supplier portals and track document expirations.\nPrepare bid correspondence drafts and meeting materials. Estimating, margin analysis, pricing spreadsheets and supplier quote collection remain outside the role.\nEquipment Shipping & Logistics\nOwn outbound equipment freight coordination: book carriers or forwarders, arrange collections and deliveries, track shipments and communicate status.\nPrepare shipping instructions, packing lists, invoices, waybills and export paperwork using approved information.\nCoordinate with carriers, customs brokers, recipients and internal teams; resolve routine issues and escalate cost, customs clearance, compliance or delivery schedule risks.\nMaintain shipment documentation and support return freight and demobilization when assigned.\nBook freight within approved project budgets; seek approval for exceptions. Operations authorizes equipment readiness, packing verification, technical details and export compliance checks.\nPersonnel Travel, Scheduling & Readiness\nBook flights, accommodation and ground transport for Operations-approved personnel assignments; maintain itineraries and manage travel changes within approved project budgets.\nMaintain offshore personnel availability, allocation and rotation schedules; coordinate mobilization and demobilization updates. Operations determines assignments.\nTrack training, medicals, passports, visas and client credentials; flag expirations, arrange renewals and coordinate required training.\nMaintain competency records from approved assessments and mobilization readiness checklists; alert Operations to gaps before deployment; authorized technical personnel assess competency.\nExport License & Operations Administration\nTrack export licenses, covered equipment, destinations, conditions, status and expiration dates; gather application and renewal documents.\nManagement or the designated export compliance owner retains license application submission and approval authority.\nOrganize Operations project files, schedules, equipment documents, and mobilization and demobilization records under company document controls.\nSupport Sales-to-Operations handovers with approved scopes, exclusions, deliverables, resource assumptions and client requirements.\nQuality Systems & Corrective Action Tracking\nMaintain NCR records, action owners, deadlines and evidence; follow up and escalate overdue items. Quality or management approves technical NCR dispositions and formal closure.\nOrganize ISO quality documents, internal audit schedules, evidence, findings and corrective-action records.\nIf assigned, conduct impartial internal audits after Zupt-funded training, without auditing own work.\nWhat You'll Bring\nRequired Qualifications\nAt least two years in administrative, office, logistics or document coordination; degree not required.\nExcellent organization, proactive follow-up and deadline management across changing priorities.\nAccurate recordkeeping, attention to detail and discretion with confidential information.\nProficiency in Microsoft Word, Excel, Outlook, shared files and scheduling tools.\nClear communication with internal teams, carriers, suppliers and service providers.\nExperience with CRM or comparable software; willingness to learn shipping, travel, export and quality procedures.\nDesirable Qualifications\nOffshore, subsea, energy or other project-based technical industry experience.\nFreight forwarding, customs paperwork, personnel travel booking or crew scheduling.\n50+ Words Per Minute typing proficiency\nZoho CRM, tender portals, export license or personnel competency tracking.\nISO 9001, NCRs, corrective actions or internal audits; auditor certification not required.\nAdditional Job Details\nWork Environment and Travel\nPrimarily Houston office-based, with remote work as assigned. The position coordinates with Sales, Operations, Engineering and outside providers. International projects may occasionally require after-hours work; routine travel is not expected.\nPhysical and Operational Requirements\nThe employee must be able to perform essential duties, with or without reasonable accommodation, including:\nCoordinating office and occasional workshop activities, including time-sensitive mobilizations.\nExtended computer-based proposal preparation, scheduling, document review and record management.\nUsing Microsoft 365, CRM, logistics portals and company document systems.\nCertifications and Travel Requirements\nNo certification or routine travel is required. Zupt may provide logistics, export and optional ISO internal auditor training at its expense.\nHealth, Safety, Environmental and Quality Responsibilities\nEnsuring project planning and execution address company and client health, safety, environmental and quality requirements.\nEnsuring approved procedures, task plans, risk assessments and required client approvals are in place for assigned work.\nIdentifying and escalating project risks, unsafe conditions, equipment deficiencies and quality concerns.\nSupporting stop-work authority and timely resolution of unsafe conditions in accordance with company procedures.\nProtecting company and client equipment, information and property through effective project controls.\nEnsuring incidents, near misses and equipment damage are reported in accordance with company procedures.\nMaintaining traceability and quality of survey data, technical reviews, project records and final deliverables.\n\nJob Description Acknowledgement\nThis job description describes the general nature and level of work associated with the position and identifies the principal duties and essential functions of the role. It is not intended to provide a comprehensive listing of every responsibility, activity or requirement associated with the position.\nDuties and responsibilities may be modified or reassigned based on business, operational and project requirements. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.\nOur Offer:\nRosenxt offers an exceptional working environment, salary commensurate with experience and incredible benefits package.\nBenefits include:\nDevelopment and career growth within a global, innovative group of companies\n401(k) with up to 5% company match, immediately vested\nComprehensive health coverage: Medical, Dental, Vision, and Health Savings and Flexible Spending Accounts\nCompany-paid life insurance plus additional voluntary insurance options\nImmediate time off eligibility, including Vacation, PTO/Sick Time, and Holidays\nOffshore pay and Offshore time-off benefits\nEmployee Assistance Program (EAP) for personal and family support\nProfessional development and ongoing training\nEmployee referral program\nTuition reimbursement for continued education","description_format":"text","description_chars":10477,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sensors & Transducers","Test & Measurement Instruments"],"lifecycle":[{"event":"open","at":"2026-11-13T00:02:54Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":58,"reasons":["conf:6","win:early","comp:junior"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/rosenxt-sales-and-operations-coordinator","json_url":"https://alion.io/job/rosenxt-sales-and-operations-coordinator.json","meta":{"generated_at":"2026-11-15T11:48:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28872,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":183906},"rest":"https://alion.io/mcp/rest/get_company?id=183906"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frosenxt-sales-and-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frosenxt-sales-and-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frosenxt-sales-and-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rosenxt-sales-and-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frosenxt-sales-and-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4207482}},{"tool":"search_jobs","arguments":{"company":"rosen-nxt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4207482},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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