{"id":344518,"url":"https://alion.io/job/rsm-us-executive-assistant-senior","title":"Executive Assistant Senior","company":{"id":8699,"name":"RSM US","domain":"rsmus.com","url":"https://alion.io/company/rsm","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":189,"ghost_share":0,"stale_share":0.672,"repost_share":0.005,"time_to_fill_p50_days":23,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States","Cleveland, United States","San Antonio, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":61400,"max":101800,"currency":"USD","period":"year","gross":null,"usd_annual":101800},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-24T00:00:00Z","employer_posted_date":"2026-08-24","last_verified_at":"2026-10-18T16:56:20Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":57},"description":"We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.\nThe executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.\nEssential Duties\n Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. ·\nCoordinate all travel arrangements (flights, cars, hotels and meals, etc.). ·\nSubmit expense reports in a timely manner. ·\nBe responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items. ·\nMaintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. ·\nRoutinely handle confidential correspondence. ·\nTake ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution. ·\nPrepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance. ·\nIndependently compile data from a variety of resources and prepare appropriate reports and/or documentation. ·\nReview invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed. ·\nServe as the “go-to” resource to deliver a consistent and positive experience. ·\nAct as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate. ·\nShare knowledge of firm systems, tools and industry knowledge when appropriate. ·\nCollaborate with other executive assistants, including identifying and establishing best practices. · Provide training to others when appropriate. ·\nPerform other duties as assigned.\nEDUCATION\nAssociate degree or 2+ years of experience in related field\nTECHNICAL/SOFT SKILLS (REQUIRED)\nIntermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed\nDemonstrates a working knowledge of tools, resources and technology required with assigned responsibilities\nAbility to communicate, effectively with a diverse audience\nEffective organization, prioritization and time management skills, and strong attention to detail · Excellent people skills\nStrong grammar and proofreading skills and experience\nAbility to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc. · Ability to balance multiple tasks and projects\nSPECIAL REQUIREMENTS SPECIFC TO JOB\nMust be punctual and able to adapt to changing schedules\nAbility to convey instructions clearly and concisely and be responsive when required\nMaintains professionalism in demeanor, conversation and attire\nEXPERIENCE\n3+ years of relevant experience in a related field or area\nLEADERSHIP SKILLS (REQUIRED)\nAbility to facilitate discussions with leaders\nAbility to manage at a macro level and identify when a refined approach is necessary\nHas the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change\nWorks collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times\nPREFERRED REQUIREMENTS\nExperience with project management tool(s) (preferred)There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing. \n\nAt RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.\nAll applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.\nAccommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at .\nRSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.\nRSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.\nAt RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.\nCompensation Range: $61,400 - $101,800","description_format":"text","description_chars":7346,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Financial Advisory, Valuation & Restructuring","Management Consulting","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-09-05T18:22:21Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 76 · green card filings: 26","filings_12m":76,"filings_prev_12m":89,"green_card_filings_12m":26,"median_offered_wage_usd":136127,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.388,"p_room":0.28,"age_days":57,"expected_fill_days":23,"reasons":["conf:36","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":101800,"is_top_pay":true},"html_url":"https://alion.io/job/rsm-us-executive-assistant-senior","json_url":"https://alion.io/job/rsm-us-executive-assistant-senior.json","meta":{"generated_at":"2026-10-20T13:56:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15559,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8699},"rest":"https://alion.io/mcp/rest/get_company?id=8699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frsm-us-executive-assistant-senior"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frsm-us-executive-assistant-senior"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frsm-us-executive-assistant-senior"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rsm-us-executive-assistant-senior\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frsm-us-executive-assistant-senior"}]}