{"id":2192583,"url":"https://alion.io/job/rsm-us-workplace-experience-support-specialist-10","title":"Workplace Experience Support Specialist","company":{"id":8699,"name":"RSM US","domain":"rsmus.com","url":"https://alion.io/company/rsm","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":187,"ghost_share":0,"stale_share":0.668,"repost_share":0.005,"time_to_fill_p50_days":23,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["McLean, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":46100,"max":73700,"currency":"USD","period":"year","gross":null,"usd_annual":73700},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-10-09T18:24:24Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-18T16:56:20Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.\nThe workplace experience support specialist, under minimal to no direction, helps deliver the office location workplace experience for colleagues. This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.\nThe workplace experience support specialist provides best-in-class hospitality experiences for internal and external clients. In tandem with the workplace experience support supervisor or manager, ensures the location is safe, well-maintained and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards and also the ordering and replenishing of office supplies. Assist with any office moves/remodels as needed. Also, provides assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed.\nThe workplace experience support specialist supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience.\nEssential Duties\nCoordinate with building management to maintain information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, and special requests for our space and maintenance issues.\nReconcile monthly billing of parking and extra services provided by the landlord.\nPerform daily walk-throughs of the location and follow up on maintenance issues raised by the workplace experience support supervisor/manager or others within the location.\nLeverage and deliver on services and procedures outlined in the workplace experience support playbook.\nRequest bids from internal resources, building maintenance and outside vendors and contractors for any work or service that needs to be performed in the location and provide it to the location supervisor/manager for review and selection.\nCoordinate maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.\nAudit the service invoices for accuracy and submit to accounts payable for processing.\nPurchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.\nDetermine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.\nMaintain vendor relationships, processes payments and track total spend.\nEnsure that all supplies are ordered in compliance of national programs.\nReview charges on firm-issued purchasing card for accuracy and reconcile in a timely manner.\nReview employee logs regularly to prepare for new hires, transfers or departures.\nAssist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.\nWork with workplace experience support supervisor/manager/HR relating to employee terminations to deactivate/collect access badges and any other items belonging to the firm when necessary. Collect and return any departing employee items as needed.\nMonitor ServiceNow regularly to check for incoming workplace experience support requests and acknowledges/fulfills those requests in a timely manner.\nProvide routine support and guidance, as necessary, in one or more of the following areas:\nHandle mail services, including distribution of mail, UPS, FedEx, etc.\nResponsible for print, bind, scan and copy jobs for the business.\nLocate and check out client files, maintains client records and documents, orders files from offsite storage facility per firm record retention procedures.\nSupport visitor management and reception activities ensuring quality customer service. Keeps track of all visitors and visitor access badges in national visitor log.\nProvide meeting and event coordination including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.\nPerform other duties as assigned.\nEDUCATION\nHigh school diploma or GED\nAssociate degree or 2 years of experience preferred\nTECHNICAL/SOFT SKILLS (REQUIRED)\nAbility to communicate, effectively with a diverse audience\nIntermediate Microsoft Office skills, ability to learn programs/software utilized by the firm\nDemonstrates a basic knowledge of the technology tools required within assigned responsibilities\nEffective organization, prioritization and time management skills, and strong attention to detail\nExcellent people skills\nStrong grammar and proofreading skills and experience\nAbility to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.\nAbility to balance multiple tasks and projects\nIntermediate knowledge of facilities management\nSPECIAL REQUIREMENTS SPECIFC TO JOB\nAbility to lift up to 40 lbs. and stand on your feet for extended periods of time\nMust be punctual and able to adapt to changing schedules\nAbility to convey instructions clearly and concisely and be responsive when required\nMaintains professionalism in demeanor, conversation and attire\nEXPERIENCE\n0 to 3 years of experience in a related field or area\nAbility to handle multiple tasks effectively and efficiently\nLEADERSHIP SKILLS (REQUIRED)\nHas the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change\nWorks collaboratively with the workplace experience support supervisor/manager to provide support across the enterprise particularly during peak times\nPREFERRED REQUIREMENTS\nPrior experience in a professional office environment\nThere is an expectation that you will work in-office five (5) days per week in office.\nAt RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.\nAll applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.\nAccommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at .\nRSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.\nRSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.\nAt RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.\nCompensation Range: $46,100 - $73,700","description_format":"text","description_chars":9600,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Financial Advisory, Valuation & Restructuring","Management Consulting","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-09T18:24:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 76 · green card filings: 26","filings_12m":76,"filings_prev_12m":89,"green_card_filings_12m":26,"median_offered_wage_usd":136127,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.641,"p_room":0.9,"age_days":9,"expected_fill_days":23,"reasons":["conf:12","stale_co","wave","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":73700,"is_top_pay":true},"html_url":"https://alion.io/job/rsm-us-workplace-experience-support-specialist-10","json_url":"https://alion.io/job/rsm-us-workplace-experience-support-specialist-10.json","meta":{"generated_at":"2026-10-19T11:16:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7982,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8699},"rest":"https://alion.io/mcp/rest/get_company?id=8699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frsm-us-workplace-experience-support-specialist-10"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frsm-us-workplace-experience-support-specialist-10"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frsm-us-workplace-experience-support-specialist-10"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rsm-us-workplace-experience-support-specialist-10\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frsm-us-workplace-experience-support-specialist-10"}]}