{"id":2954575,"url":"https://alion.io/job/rssfe-administrative-assistant-i-supply-room-full-time","title":"Administrative Assistant I, Supply Room - Full-time","company":{"id":1229574,"name":"RSSFE","domain":"rssfe.on.ca","url":"https://alion.io/company/rssfe","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Halifax, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":49000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Windows","optional":false}],"status":"closed","first_seen_at":"2026-10-20T21:07:35Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T00:30:02Z","board_verified":false,"closed_at":"2026-10-29T00:30:02Z","days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"Description\nPosition at VON Canada (Nova Scotia)\nRequisition Details:\nEmployment Status: Regular, Full-time (1.0 FTE)\nProgram Name: Supply Room\nNumber of Hours Bi-Weekly: 75\nWork Schedule: Days\nOn Call: No\nExisting Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.\nAbout us:\nVON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones.\nVON - At the heart of care.\nAbout the role:\nAre you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and managing communications, your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients.\nWhat we offer:\nCompetitive salaries, vacation time, and paid statutory holidays \nTiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program \nDefined Benefit Pension Plan with company contribution for eligible employees \nComprehensive orientation program \nGain experience with new health care technology \nOpportunities for skill development, eLearning, and career advancement \nWhat you'll do:\nAct as a first point of contact for any general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner\nEnsure incoming and outgoing correspondence is distributed\nSchedule and organize meetings and appointments as requested\nPrepare general correspondence, memos, minutes, invitations, reports, and other documents\nAssist in the production of newsletters and in standardizing processes and forms\nManage filing systems for all clients, personnel, and general files, ensuring accuracy, security, and confidentiality\nInput relevant information and produce reports, statistics, and data as directed\nOrder supplies, receive, and maintain an inventory of required supplies\nCollaborate with teams to organize logistics for special projects, events, and seminars\nReceive donations and bill payments, provide receipts, and prepare bank deposits\nPerform other duties as assigned\nWhat we’re looking for:\nPost-secondary education in office administration or a related field, or relevant experience\nProficiency in Windows OS and MS Office Suite programs\nExperience with scheduling software is considered an asset\nExperience with a unionized environment is considered an asset\nExcellent oral and written communication skills\nStrong organizational skills with an ability to prioritize and multitask\nHigh level of accuracy and attention to detail\nAbility to maintain confidentiality at all times\nA current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is required\nVON Canada: Careers that fit your life. Join our team today!\nA quick note: This posting is for recruitment purposes. Full job descriptions are available.\nWorking conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.\n\nVON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at https://www.von.ca/en/accessibility for further details.\nVON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.","description_format":"text","description_chars":4182,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Healthcare Associations & Regulators"],"lifecycle":[{"event":"open","at":"2026-10-20T21:07:35Z"},{"event":"close","at":"2026-10-29T00:30:02Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/rssfe-administrative-assistant-i-supply-room-full-time","json_url":"https://alion.io/job/rssfe-administrative-assistant-i-supply-room-full-time.json","meta":{"generated_at":"2026-10-29T18:40:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27701,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1229574},"rest":"https://alion.io/mcp/rest/get_company?id=1229574"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frssfe-administrative-assistant-i-supply-room-full-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frssfe-administrative-assistant-i-supply-room-full-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frssfe-administrative-assistant-i-supply-room-full-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rssfe-administrative-assistant-i-supply-room-full-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frssfe-administrative-assistant-i-supply-room-full-time"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2954575}},{"tool":"search_jobs","arguments":{"company":"rssfe.on.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2954575},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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