{"id":1824258,"url":"https://alion.io/job/ruad-consulting-administrative-office-assistant","title":"Administrative Office Assistant","company":{"id":3861036,"name":"Ruad Consulting","domain":"ruadconsulting.com","url":"https://alion.io/company/ruad-consulting","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15000,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-04T09:08:48Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-25T12:15:25Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"About Ruad\nRuad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.\nAs a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world-class management consulting services and leading digital transformation practices that drive excellence and sustainable growth\nRole Description\n\nThe Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail-oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.\nKey Responsibilities:\n\nOffice Administration: \n\nManage and organize office files, documents, and records in both Arabic and English (physical and digital)\nHandle incoming and outgoing correspondence, including emails, letters, and packages.\nMaintain office supplies inventory and ensure timely replenishment.\nAssist in coordinating office maintenance and leasing with service providers\nSecretarial Support:\n\nSchedule and coordinate meetings, appointments, and travel arrangements for executives.\nPrepare meeting agendas, take minutes, and follow up on action items.\nDraft, edit, and proofread business correspondence reports, and presentations.\nHandle confidential and sensitive information with discretion.\nCustomer and Staff Support:\n\nGreet and assist visitors, ensuring a professional and welcoming office environment\nAnswer and direct phone calls, take messages, and handle inquiries\nAssist in onboarding new employees by preparing documentation and office orientation.\nCoordinate internal communication and distribute official announcements.\nGeneral Administrative Duties:\nSupport HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.\nMaintain an organized filing system for company records policies, and procedures\nAssist in planning company events, workshops, and training sessions\nRequirements\nQualifications & Requirements:\n\nNationality & Language Skills: \n\nArabic native speaker with fluency in both Arabic and English (written and spoken)\nEducation & Experience:\n\nHigh school diploma or equivalent; a degree in business\nadministration, office management, or a related field is preferred.\nMinimum 2+ years of experience in an administrative, secretarial, or office support role\nSkills & Competencies: \n\nStrong organizational and time-management skills.\nExcellent written and verbal communication skills in both Arabic and English.\nProficiency in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook) and office management software.\nAbility to multitask and prioritize workload effectively\nHigh level of professionalism, confidentiality, and attention to detail,\nStrong problem-solving and decision-making skills.\nAbility to work independently and collaboratively within a team.\nPreferred Qualifications: \n\nPrevious experience in a corporate or professional office setting.\nBasic knowledge of HR, accounting, or documents management systems.\nStrong understanding of business etiquette and professional communication in both Arabic and English","description_format":"text","description_chars":3521,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"Arabic","level":"Proficiency (C2)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-04T09:08:48Z"}],"visa":[],"liveness":{"score":41,"band":"fade","label":"Fading","p_open":1,"p_active":0.745,"p_room":0.55,"age_days":20,"expected_fill_days":20,"reasons":["conf:1","win:tail","comp:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/ruad-consulting-administrative-office-assistant","json_url":"https://alion.io/job/ruad-consulting-administrative-office-assistant.json","meta":{"generated_at":"2026-10-25T14:38:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21128,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3861036},"rest":"https://alion.io/mcp/rest/get_company?id=3861036"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fruad-consulting-administrative-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fruad-consulting-administrative-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fruad-consulting-administrative-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ruad-consulting-administrative-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fruad-consulting-administrative-office-assistant"}]}