{"id":2188970,"url":"https://alion.io/job/rubinbrown-administrative-specialist-document-services","title":"Administrative Specialist - Document Services","company":{"id":2218045,"name":"RubinBrown","domain":"rubinbrown.com","url":"https://alion.io/company/rubinbrown","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kansas City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T15:02:55Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-22T17:12:33Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity, and value. We have revenue of approximately $265 million with 1,000+ team members across locations in Chicago, Denver, Detroit, Kansas City, Las Vegas, Mumbai (India), Nashville, and St. Louis.\nWe are seeking an Administrative Specialist - Document Services role to support our Assurance Services team by preparing accurate, high-quality client deliverables and providing administrative support. This role is ideal for a detail-oriented professional who excels at document production, proofreading, quality control, and managing multiple deadlines in a fast-paced environment.\nMajor Responsibilities\nCreate, format, proofread, and finalize client deliverables using Microsoft Word, Excel, and PowerPoint.\nProcess documents through established quality control procedures and assemble client reports and proposals.\nPrepare engagement and representation letters using DocuSign.\nProvide administrative support, including billing assistance, database updates, document processing, and front desk/phone coverage.\nProvide back-up support to the administrative team and assist with special projects as needed.\nCollaborate with team members across multiple offices while managing changing priorities and deadlines.\nPreferred Experience / Background / Skills\nAssociate’s or Bachelor’s degree.\n2+ years of related document production, administrative, or professional support experience required.\nStrong proficiency in Microsoft Word, Excel, and PowerPoint required.\nExcellent proofreading, editing, organizational, and communication skills.\nStrong attention to detail and ability to manage multiple priorities and deadlines.\nSelf-motivated, resourceful, and able to work effectively independently and as part of a team.\nWork Environment\nHybrid work environment with a combination of remote and onsite work.\nStandard business hours with extended hours during peak periods. Peak periods typically occur February-April and August-October and may require approximately 55 hours per week.\nOffice-based computer work, movement throughout the workplace, and occasional handling of materials weighing up to 50 pounds, with or without reasonable accommodation.\nOne Firm\nTo foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.\nEEO Employer W/M/Vet/Disabled\nRubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit www.rubinbrown.com.","description_format":"text","description_chars":3312,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-09T17:09:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.855,"p_room":1,"age_days":12,"expected_fill_days":69,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/rubinbrown-administrative-specialist-document-services","json_url":"https://alion.io/job/rubinbrown-administrative-specialist-document-services.json","meta":{"generated_at":"2026-10-22T20:55:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5246,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2218045},"rest":"https://alion.io/mcp/rest/get_company?id=2218045"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frubinbrown-administrative-specialist-document-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frubinbrown-administrative-specialist-document-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frubinbrown-administrative-specialist-document-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rubinbrown-administrative-specialist-document-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frubinbrown-administrative-specialist-document-services"}]}