{"id":1755021,"url":"https://alion.io/job/rubinbrown-resource-management-and-scheduling-coordinator","title":"Resource Management and Scheduling Coordinator","company":{"id":2218045,"name":"RubinBrown","domain":"rubinbrown.com","url":"https://alion.io/company/rubinbrown","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"A","score":95,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":67,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-25T22:02:06Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-24T04:36:25Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity, and value. We have revenue of approximately $265 million with 1,000+ team members across locations in Chicago, Denver, Detroit, Kansas City, Las Vegas, Mumbai (India), Nashville, and St. Louis.\nOverview\nRubinBrown is looking for a Resource Management and Scheduling Coordinator to support the Tax Services Practice. The role of Resource Management and Scheduling Coordinator will support the workflow, coordination and engagement management with our internal team members serving external clients of the firm. This position is expected to be a liaison between engagement managers and team members.\nMajor Responsibilities\nManage team member schedules for client engagements and special projectsGenerate and distribute weekly staffing/scheduling reports from Practice Management, ProStaff, CCH Suite, Workstream and ProStaff\nCoordinate with scheduling coordinators in other offices to move work as needed\nCoordinate and lead scheduling meetings\nParticipate in weekly scheduling calls with office scheduling coordinators during tax season\nCoordinate schedules of tax interns and any seasonal professional staff team members\nMaintain frequent communication with staff to have most current scheduling information\n\nSystem maintenance of assignments in ProStaff, Workstream and Client CentralManage assignments for tax team members in ProStaff\nReview budgeted hours with tax managers for accuracy\nEdit team member schedules as engagements shift\nUpdate assignments in Workstream as needed\nAssist new tax partners/managers with client transitions-update Client Central, Workstream and Prostaff\n\nTax Production reportingPrepare and distribute standard weekly due date/project tracking reports for all offices\nObtain documentation of team member PTIN numbers and maintain annual list for compliance\n\nManage tax return compliance for designated client groups and/or Partners, including:\nGathering client data directly from clients and third-party providers for tax preparation and moving files into preparation\nActing as liaison among RubinBrown client teams, clients and outsourcing partners to gather missing tax information\nAssisting client teams with delivery of tax returns and execution of necessary efiling signature forms\nAssisting client teams with efiling rejections\nMaintain client records and files as well as assist with administrative workflow on RubinBrown automated systems\nHandle regular correspondence with clients as delegated by partner group\nMaintain tickler of various other client projects that arise throughout the year\nPrepare monthly invoices and account statements for assigned client groups and/or Partners\nOther duties--as assigned\nPreferred Experience/Background/Skills\nAssociates degree in Accounting or related degree, preferred\nPrior public accounting experience is a plus\nStrong technical skills including the ability to utilize technology and the commitment to learning in a technology environment\nStrong team orientation\nEnergetic, enthusiastic and willingness to take initiative and instruction\nAbility to meet challenging client requirements and provide quality client service\nUtilize analytical and research abilities\nProficiency in Microsoft Office programs (Word and Excel required).\nExcellent interpersonal, and verbal and written communication skills\nStrict adherence to professional ethics\nAbility to successfully contribute to the success of a strategic business unit of the firm\nWorking Conditions\nThe typical office hours are 8:00 a.m. to 5:00 p.m.\nAbility to work extra hours February through April\nTravel for this position will be minimal\nAbility to sit for long periods of time\nAbility to move throughout office\nAbility to lift, carry, push, pull up to 10 pounds\nAbility to speak English to communicate with clients, team members, etc...\n\nOne Firm\nTo foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.\nEEO Employer W/M/Vet/Disabled","description_format":"text","description_chars":4763,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-03T10:30:06Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.789,"p_room":0.9,"age_days":27,"expected_fill_days":67,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/rubinbrown-resource-management-and-scheduling-coordinator","json_url":"https://alion.io/job/rubinbrown-resource-management-and-scheduling-coordinator.json","meta":{"generated_at":"2026-10-24T04:49:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7060,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2218045},"rest":"https://alion.io/mcp/rest/get_company?id=2218045"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frubinbrown-resource-management-and-scheduling-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frubinbrown-resource-management-and-scheduling-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frubinbrown-resource-management-and-scheduling-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rubinbrown-resource-management-and-scheduling-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frubinbrown-resource-management-and-scheduling-coordinator"}]}