{"id":4292232,"url":"https://alion.io/job/rullion-administration-assistant","title":"Administration Assistant","company":{"id":1795322,"name":"Rullion","domain":"rullion.co.uk","url":"https://alion.io/company/rullion","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glasgow, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T23:44:19Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T23:44:19Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Administration Assistant\nLocation: Glasgow, hybrid working with three days per week in the office\nContract Type: PAYE contract\nPay Rate: £18.00 to £19.00 per hour PAYE\nWorking Hours: Full-time, Monday to Friday, 40 hours per week\nStart Date: ASAP\nContract Duration: 6 Months\nPre-Employment Checks: BPSS checks required\nInterview Process: Microsoft Teams interview, with availability discussed following submission\nAbout the Role\nWe are looking for an enthusiastic, organised and proactive Administration Assistant to join a busy project team supporting the Dogger Bank Project.\nThis is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in providing an efficient, accurate and professional administrative service.\nThe successful candidate will play an important role in supporting the wider project team and ensuring that day-to-day administrative activities run smoothly. The position will involve coordinating meetings, preparing project documentation, managing schedules, maintaining records and providing general administrative support.\nYou will need to be comfortable managing several priorities at once, communicating with a range of stakeholders and taking ownership of your workload to ensure tasks are completed accurately and on time.\nKey Responsibilities\nProvide day-to-day administrative support to the project team.\nCoordinate and arrange project-related meetings, including scheduling attendees and ensuring all necessary arrangements are in place.\nPrepare meeting agendas and supporting documentation.\nAttend meetings when required and produce accurate minutes, action points and follow-up notes.\nMonitor meeting actions and support the team in ensuring agreed activities are completed.\nAssist with planning, scheduling and coordinating project activities to help the team meet key deadlines.\nPrepare, format, review and maintain project documentation, reports, presentations and records.\nSupport the processing of purchase orders and assist with invoicing activities using the relevant systems and software.\nMaintain accurate electronic filing systems and ensure project information is organised, accessible and kept up to date.\nManage diaries, schedules and meeting arrangements where required.\nProvide general administrative assistance to project team members.\nCommunicate professionally and effectively with internal teams, external stakeholders, suppliers and other project contacts.\nRespond to administrative queries and ensure requests are directed to the appropriate team members.\nManage and prioritise your own workload, ensuring tasks are completed accurately and within agreed timescales.\nAdapt to changing priorities and provide additional administrative support as project requirements develop.\nHandle project information professionally and in accordance with internal procedures.\nEssential Skills and Experience\nPrevious experience working in an administrative, project support or office-based position.\nStrong knowledge of Microsoft Office applications, particularly Excel, Word and Outlook.\nPrevious knowledge or experience of processing purchase orders.\nExperience using administrative systems, invoicing platforms or similar business software.\nExcellent organisational and time-management skills.\nStrong written and verbal communication skills.\nExcellent attention to detail and a high level of accuracy.\nAbility to prepare clear meeting minutes, action points and professional documentation.\nAbility to manage and prioritise multiple tasks effectively.\nConfidence working within a busy, fast-moving project environment.\nGood interpersonal skills and a professional approach to internal and external customer service.\nAbility to communicate confidently with stakeholders at different levels.\nAbility to work independently and take ownership of assigned responsibilities.\nAbility to contribute positively and collaboratively as part of a wider team.\nFlexible and proactive approach, with the ability to respond to changing priorities.\nWillingness and ability to learn new IT systems, processes and software.\nDesirable Experience\nPrevious experience supporting a project or programme team.\nExperience working within an engineering, energy, infrastructure, construction or similarly regulated project environment.\nExperience maintaining project records, trackers and document control systems.\nUnderstanding of purchasing, invoicing and general finance administration processes.\nExperience coordinating meetings involving multiple internal and external stakeholders.\nPlease Note:\nThis vacancy is being advertised by Rullion Ltd acting as an employment business.\nSince 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.\nWe celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.INDCF-JM\nRullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.","description_format":"text","description_chars":5182,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-13T23:44:19Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-13T08:07:55+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","agency","win:early","comp:brand"],"computed_at":"2026-11-14T00:36:53Z"},"pay":null,"html_url":"https://alion.io/job/rullion-administration-assistant","json_url":"https://alion.io/job/rullion-administration-assistant.json","meta":{"generated_at":"2026-11-14T00:36:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1272,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1795322},"rest":"https://alion.io/mcp/rest/get_company?id=1795322"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frullion-administration-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frullion-administration-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frullion-administration-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rullion-administration-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frullion-administration-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4292232}},{"tool":"search_jobs","arguments":{"company":"rullion.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4292232},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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