{"id":1459732,"url":"https://alion.io/job/rullion-bid-coordinator-2","title":"Bid Coordinator","company":{"id":1795322,"name":"Rullion","domain":"rullion.co.uk","url":"https://alion.io/company/rullion","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35000,"max":40000,"currency":"GBP","period":"year","gross":null,"usd_annual":52939},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T10:17:43Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-02T14:40:21Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Bid Coordinator\nContract Type: Permanent\nSalary: £35,000-£40,000 per annum\nLocation: Swindon or Paddington\nWorking Pattern: Full-time, office/site based\nThe Role\nWe are seeking an experienced Bid Coordinator to join the Work Winning Team. You will be responsible for coordinating and supporting the production of high-quality pre-qualification questionnaires (PQQs), tenders and other client submissions.\nWorking closely with Bid Managers, Bid Writers, Business Development Managers and subject matter experts, you will help coordinate the bid process, manage submission information and ensure documentation is produced accurately and to agreed deadlines.\nThis role would suit someone with previous bid coordination, tender administration or project coordination experience, ideally within construction, civil engineering, infrastructure or the wider built environment.\nKey Responsibilities\nCoordinate the production and submission of PQQs, tenders and other bid documentation.\nSupport Bid Managers and Bid Writers throughout the bid process, from initial briefing through to final submission.\nManage bid deadlines, actions and submission requirements, escalating issues where required.\nLiaise with internal teams and subject matter experts to gather project information, CVs, case studies and supporting documentation.\nCoordinate bid meetings, briefings and progress reviews.\nFormat, collate and quality check submission documents to ensure a consistent professional standard.\nMaintain accurate bid records and documentation within relevant systems.\nSupport the final review and timely submission of completed bids.\nSkills, Knowledge & Experience\nPrevious experience in bid coordination, tender administration, project coordination or a similar role.\nExperience supporting PQQs, tenders or client submissions.\nStrong organisational skills and excellent attention to detail.\nAbility to manage multiple deadlines and competing priorities.\nExcellent written and verbal communication skills.\nAbility to work effectively with multidisciplinary teams and senior stakeholders.\nStrong document management and administration skills.\nProficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.\nAbility to work collaboratively and take ownership of assigned tasks.\nExperience working in a deadline-driven environment.\nLocation\nThis is a full-time, office/site-based position, with the successful candidate working from either the Swindon or Paddington office.\nOccasional travel to project sites or other company locations may be required.\nWhy Join?\nThis is an excellent opportunity to join an established Work Winning Team and play a key role in coordinating submissions for major construction and infrastructure projects.\nYou will work alongside experienced Bid Managers, Bid Writers and technical specialists, gaining exposure to a wide range of projects and clients while developing your bid coordination and work-winning expertise.\nThe role offers a salary of £35,000-£40,000 per annum, together with a competitive benefits package and opportunities for professional development and progression.\nReady to Apply?\nIf you have experience in bid coordination, tender administration or a similar role and are looking for an opportunity within the construction, engineering or infrastructure sector, we want to hear from you.\nApply today and play a key role in supporting the delivery of high-quality submissions for major projects.\nInterested in this position? Please click \"Apply Now\".\nWe try to respond to all applicants; however, due to high application volumes this is not always possible. If you have not heard from us within 14 days, unfortunately your application has been unsuccessful on this occasion.\nCompany Information\nThis permanent vacancy is being advertised by Rullion Ltd.\nSince 1978, Rullion has been securing exceptional candidates for a wide range of clients, from major global organisations to innovative SMEs and start-ups. As a family-owned business, Rullion's approach is built on credibility, honesty and long-term relationships.\nRullion specialises in delivering talent consultancy solutions across multiple sectors and is committed to championing diversity, inclusion and equal opportunities for all employees and applicants.\nRullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.","description_format":"text","description_chars":4389,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-29T11:43:42Z"}],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":2,"expected_fill_days":28,"reasons":["conf:5","agency","velocity","win:early","comp:brand"],"computed_at":"2026-10-02T05:45:00Z"},"pay":{"stated_usd_annual":52939,"is_top_pay":false},"html_url":"https://alion.io/job/rullion-bid-coordinator-2","json_url":"https://alion.io/job/rullion-bid-coordinator-2.json","meta":{"generated_at":"2026-10-03T00:31:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":142,"day_limit":5000,"remaining_today":4858,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}