{"id":3095743,"url":"https://alion.io/job/rumble-office-manager","title":"Office Manager","company":{"id":2858474,"name":"Rumble","domain":"rum.group","url":"https://alion.io/company/rum-group","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sarasota, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":58000,"max":68000,"currency":"USD","period":"year","gross":null,"usd_annual":68000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-22T15:51:32Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-26T12:58:22Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About RUM Group Inc.\nRUM Group Inc. is an AI infrastructure and video company. Its Quake AI business delivers AI compute as a service, operating AI data centers including GPU and CPU compute, storage, and networking at scale. Rumble, RUM Group's video business and the original tenant of Quake AI, provides creators and enterprises a full suite of video technologies, unlocking reach, scale, and monetization. RUM Group is building the rails of the agentic-first enterprise: the AI compute, cloud infrastructure, and trust layer for the agentic AI future, advancing RUM Group's mission to maximize the power of human imagination. For more information visit www.rum.group.\nRumble is looking for an Office Manager to keep our offices organized, well equipped, and running smoothly while providing hands-on operational support to our Marketing team. You will own the day-to-day details that help employees and visitors have a positive experience across every location, from office supplies and facilities coordination to company merchandise and travel arrangements.\nIn this role, you will serve as the central point of contact for office operations, managing vendors, purchasing, inventory, mail, and administrative support. You will also partner with Marketing to coordinate branded merchandise, schedule social media posts, and support events and promotional activities.\nThe ideal candidate is organized, resourceful, and service-oriented, with the ability to balance competing priorities and follow through on the details. You will work closely with HR, IT, Finance, Marketing, and team leads to maintain a consistent, efficient, and professional working environment across multiple offices.\nResponsibilities\nOversee daily operations across all offices, keeping meeting rooms, kitchens, reception areas, and other shared spaces organized, presentable, and well stocked.\nServe as the primary contact for facilities needs, coordinating with building management and service providers on maintenance, repairs, access, and safety.\nManage purchasing and inventory for office supplies, kitchen supplies, and branded merchandise across locations, including ordering, receiving, storage, distribution, stock tracking, and replenishment.\nPartner with Marketing to source and distribute branded apparel, promotional items, and merchandise for new hire welcome kits, company events, client and partner gifts, and employee recognition programs.\nSupport Marketing execution by scheduling social media posts according to the content calendar and coordinating branded materials, event logistics, and promotional activities.\nCoordinate domestic and international employee travel, including flights, hotels, ground transportation, and visa-related support as needed, in accordance with company travel policy.\nManage supplier and service provider relationships, including sourcing vendors, obtaining quotes, reviewing pricing, and coordinating reliable, cost-effective service.\nTrack office operations spending against budget, reconcile supply and merchandise invoices and expenses, and maintain accurate purchasing, inventory, and expense records.\nCoordinate logistics for meetings, company events, and team activities, including scheduling, room reservations, catering, merchandise, and materials.\nPartner with HR and IT on new hire onboarding logistics, including workstation setup, access coordination, office tours, and welcome materials.\nMaintain office procedures, guides, vendor contacts, ordering processes, and emergency resources to support consistency across locations.\nManage incoming and outgoing mail and packages, provide day-to-day administrative and document support, and assist with special projects and other duties as assigned.\nQualifications\n3+ years of experience in office management, office coordination, or a senior administrative role, including responsibility for multiple locations.\nExperience managing purchasing, inventory, vendor relationships, and budgets, with accurate tracking of orders, stock levels, invoices, and expenses.\nExperience coordinating employee travel and working with third-party suppliers and service providers.\nProficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and comfort learning new systems and tools.\nExperience sourcing and ordering branded merchandise or promotional products is preferred.\nFamiliarity with social media platforms and scheduling tools, such as Hootsuite, Sprout Social, Later, or native platform schedulers, is preferred.\nFamiliarity with basic bookkeeping and experience supporting distributed teams in a technology, media, or high-growth environment are preferred.\nCore Competencies\nStrong organization and prioritization skills, with the ability to manage competing requests and support multiple teams and locations.\nAttention to detail and accuracy when handling bookings, purchasing, inventory, expenses, and documentation.\nClear written and verbal communication and a professional, service-oriented approach to employees, visitors, and vendors.\nProactive problem-solving, resourcefulness, and ownership of tasks from initial request through completion.\nSound judgment, adaptability, and a collaborative approach to maintaining an efficient workplace and positive employee experience.\nAnnual Compensation Range: \n$58,000 - $68,000 base + benefits + equity \nNote: The salary range listed for this position is a good faith estimate based on experience, qualifications, and internal compensation structure. The actual salary offered varies depending on the candidate's skill level and experience. This posting refers to an active vacancy within the organization.\nWhy Our Team Loves Working Here:\nWe are making a significant financial impact for our video creator community; we’re proud of their success stories\nWe enjoy challenging the status quo and going head-to-head against Big Tech\nWe aren’t afraid to try new things; we act fast and want to win \nWe pay competitive salaries and provide great benefits\nEEO Statement:\nRUM Group Inc. is an equal opportunity employer. We promote an equal playing field where everyone has the same opportunities regardless of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. RUM Group Inc. is an active participant in the e-verify program.\nPhysical demands of the position:\nWhile performing the duties of this job, the employee is regularly required to sit for prolonged periods of time while using a computer and/or keyboard. The employee is required to communicate verbally and hear. The employee may be required to walk, reach with hands and arms, balance, and stoop or kneel. The employee may occasionally be required to lift and/or move up to 15 pounds. 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