{"id":3306065,"url":"https://alion.io/job/runremote-project-administrator","title":"Project Administrator","company":{"id":35497,"name":"RunRemote","domain":"runremote.io","url":"https://alion.io/company/runremote","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Makati, Philippines","Manila, Philippines"],"countries":["PH"],"hiring_countries":["US","GB","CA"],"hiring_countries_total":3,"salary":{"min":null,"max":2500,"currency":"AUD","period":"month","gross":null,"usd_annual":21060},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-26T23:45:22Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-30T22:51:28Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Project Administrator, are you there?\nHey there! We're looking for a detail-oriented Project Administrator to support our client’s project delivery team with Excel-based data management, product schedules, procurement administration, project documentation, and invoice checks. If you're analytical, confident working with numbers and systems, and take ownership of your work while ensuring accuracy at every step, this could be the role for you!\n100% Remote\nSalary: Up to AU$2,500/month\nPhilippines - Reporting to the Australian Team\nFull Time | Independent Contractor (Direct Hire)\nAbout our client\nOur client is one of Australia's leading providers of integrated security, locksmithing, electronic access control and security solutions. With more than 35 years of industry experience, they partner with government organisations, body corporates, commercial businesses, property managers and residential customers to deliver trusted security services across Australia.\nTheir team prides itself on delivering exceptional customer service, maintaining strong supplier relationships, and continuously improving their processes through technology and automation.\nAbout RunRemote\nOur mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities, all from the comfort of their home.\nIn your day-to-day, you will:\nExcel & Data Management\nWork extensively with Excel to organise, manipulate, review, and maintain product and project information.\n\nConvert supplier and manufacturer schedules into Excel spreadsheets, preparing and formatting data for accurate import into company systems.\n\nEnter door hardware schedules and revisions into the relevant systems, ensuring product codes, quantities, and other details are correct.\n\nReview and cross-check large volumes of data, identifying discrepancies and correcting errors before they affect project delivery.\n\nUse Excel functions such as SUM, filtering, and other basic spreadsheet tools to manage and validate information.\n\nProject Administration & Documentation\nProvide administrative support to two Project Managers throughout the project delivery process.\n\nPrepare and maintain electronic project files, records, specifications, drawings, approvals, and variations.\n\nMaintain organised filing systems and ensure project documentation is accurate, accessible, and up to date.\n\nTrack project call-up dates and help ensure orders are placed in line with project requirements and delivery timelines.\n\nPrepare delivery dockets, packing paperwork, labels, and other supporting documents using the relevant systems.\n\nUse technology and available tools, including AI where appropriate, to improve administrative efficiency and information management.\n\nProcurement, Product & Inventory Coordination\nAssist with preparing purchase orders using supplier quotations and available pricing information.\n\nReview supplier information, pricing, and product availability to support accurate procurement and project planning.\n\nHelp allocate stock to projects and generate picking slips for the warehouse team.\n\nMonitor order status and follow up on outstanding deliveries to help ensure products arrive when needed.\n\nMaintain accurate project inventory and product records across the company's systems.\n\nAssist with warranty claims, product returns, and related documentation when required.\n\nInvoicing & Delivery Checks\nCross-check quotes, product records, delivery information, and invoices to help confirm that goods supplied match what was ordered and delivered.\n\nPrepare accurate and timely invoicing and delivery documentation.\n\nHelp identify discrepancies in quantities, pricing, or supplied products and flag issues for resolution.\n\nSupport customer project updates and related email communication as you become familiar with the company's processes.\n\nTeam Collaboration & Continuous Improvement\nWork collaboratively with Project Managers and the wider team to keep projects organised and moving forward.\n\nCommunicate clearly with colleagues and ask questions whenever information or instructions need clarification.\n\nTake ownership of recurring administrative tasks and complete them accurately without constant follow-up.\n\nLook for ways to improve processes, work more efficiently, and prevent recurring errors.\n\nLearn the company's products, systems, and procedures, with opportunities to develop into additional responsibilities such as quoting and estimating.\n\nSkills you have:\n4+ years of experience in administrative experience in administration, project support, or a similar role.\n\nProficiency in Excel, including data manipulation, basic formulas such as SUM, filtering, and preparing information for import. Advanced Excel skills and macros are highly regarded.\n\nExcellent attention to detail when handling product codes, quantities, pricing, and project documentation.\n\nStrong numerical and analytical skills, with the ability to work confidently with numbers and large volumes of data.\n\nGood computer skills, including proficiency in Microsoft Office and the ability to learn new software and systems quickly.\n\nStrong organisational and time-management skills, with the ability to manage multiple tasks, maintain accurate records, and meet deadlines.\n\nA proactive and solutions-oriented approach, with the ability to take ownership of tasks, investigate discrepancies, and identify opportunities to improve processes.\n\nClear written and verbal communication skills, with the ability to collaborate remotely and follow up on outstanding information.\n\nA willingness to learn about new products, technical information, and business processes.\n\nSkills that will make you stand out:\nExperience in construction, contract administration, project coordination, building products, manufacturing, locksmithing, or a related industry.\n\nFamiliarity with architectural door hardware, product catalogues, inventory records, or hardware schedules and specifications.\n\nAbility to read and interpret construction documents, including floor plans, door schedules, drawings, and product specifications.\n\nExperience using Simpro, ProMaster Hardware, or similar project management, inventory, or operational systems.\n\nExperience with procurement administration, purchase orders, supplier quotations, delivery coordination, or stock allocation.\n\nExperience checking invoices against quotes, purchase orders, delivery records, or goods supplied.\n\nExposure to project quotations, estimating, or coordinating materials for construction projects.\n\nExperience using AI tools or other technology to improve administrative workflows and manage information efficiently.\n\nYou'll be entitled to:\nGreat opportunities for career growth\n\nOpportunity to work in an amazing environment","description_format":"text","description_chars":6961,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"United Kingdom","iso":"GB","kind":"country"},{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Executive Search"],"lifecycle":[{"event":"open","at":"2026-10-27T01:26:24Z"}],"visa":[],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":3,"expected_fill_days":41,"reasons":["conf:4","urgency","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":21060,"is_top_pay":false},"html_url":"https://alion.io/job/runremote-project-administrator","json_url":"https://alion.io/job/runremote-project-administrator.json","meta":{"generated_at":"2026-10-31T02:51:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4037,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35497},"rest":"https://alion.io/mcp/rest/get_company?id=35497"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frunremote-project-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frunremote-project-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frunremote-project-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/runremote-project-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frunremote-project-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3306065}},{"tool":"search_jobs","arguments":{"company":"runremote.io","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3306065},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}