{"id":2624616,"url":"https://alion.io/job/rws-global-administrator-procurement-rws-global","title":"Administrator, Procurement - RWS Global","company":{"id":2591545,"name":"RWS Global","domain":"rwsglobal.com","url":"https://alion.io/company/rwsglobal","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Milton Keynes, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":550},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2026-10-15T14:40:46Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-28T21:19:44Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"JOB DETAILS\nJob Title: Administrator, Procurement\nReports To: Manager, Procurement\nWorking Hours: Normal office hours are 09:30 to 17:30, Monday - Thursday, 09:30 to 17:00 Friday\nPlace of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU (Wed and Fri-remote)\nOther: Full Time\nABOUT RWS GLOBAL\nRWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia and consumer products.\nRWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.\nThe RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, FIFA, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Merlin Entertainments, MSC Cruises, NFL, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.\nJOB SUMMARY\nBased at our Milton Keynes headquarters, the Procurement Administrator sits within the Global Procurement team and reports to the Procurement Manager. The role is primarily focused on providing administrative and operational support to the Buyers and Purchasing Coordinators within the team, enabling the efficient delivery of procurement activities across the business.\nActing as a central point of coordination, the Procurement Administrator is responsible for supporting the procurement lifecycle through activities such as processing purchase requests, raising and tracking purchase orders, maintaining procurement records, coordinating supplier onboarding, managing documentation, and supporting supplier and stakeholder communications. The role helps ensure purchasing activities are completed accurately, efficiently, and in accordance with company policies and procedures.\nWhile the position does not have direct sourcing or negotiation responsibility, the Procurement Administrator plays a key support role to the wider procurement function by assisting Buyers with supplier management, tender administration, reporting, data management, and other procurement-related activities that contribute to successful project delivery and value for the business.\nThe role also supports procurement operations across our wider group of entities, working collaboratively with internal stakeholders to ensure compliance with global procurement policies, processes, and governance standards while providing effective administrative support to the Procurement team.\nKEY TASKS\nRole & Responsibilities:\nProvide day-to-day administrative support to the Procurement team, assisting Purchasing Coordinators with purchasing activities across the business. \nProcess purchase requisitions and raise purchase orders accurately and in a timely manner in accordance with approved budgets and company procedures. \nMaintain procurement systems, records, supplier information, and documentation to ensure data accuracy and compliance. \nSupport supplier onboarding activities, including collecting required documentation and assisting with vendor setup processes. \nMonitor purchase order status, supplier acknowledgements, and delivery schedules, following up where required and escalating issues to Buyers. \nAssist with obtaining quotations, gathering supplier information, and preparing procurement documentation to support sourcing activities. \nCoordinate communications between suppliers, project teams, and internal stakeholders to ensure purchasing requirements are actioned efficiently. \nProduce and maintain procurement reports, trackers, and spend information to support team activities and decision-making. \nEnsure purchasing activities and documentation comply with procurement policies, governance requirements, and internal controls. \nProvide administrative support for tender processes, supplier reviews, and procurement projects as required. \nSupport procurement activities across the wider group of entities, helping to ensure consistency and alignment with global procurement processes and standards. \nBuild positive working relationships with suppliers and internal stakeholders, delivering a professional and responsive service. \nContribute to the continuous improvement of procurement processes, systems, and ways of working within the Global Procurement team.\nQualifications & Skills:\nHighly organised, with the ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment. \nStrong attention to detail and accuracy when processing purchase orders, supplier information, contracts, and procurement records. \nExcellent administrative and data management skills, with the ability to maintain accurate documentation and records. \nClear and professional communication skills, capable of building effective relationships with suppliers and internal stakeholders. \nGood numerical and analytical skills, with the ability to review purchasing data and identify discrepancies.\nGood working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Word. \nComfortable learning and using procurement, purchasing, finance, and ERP systems. \nAble to handle confidential and commercially sensitive information with discretion and professionalism. \nStrong problem-solving skills, with the ability to investigate issues and follow them through to resolution. \nAdaptable and flexible, with the ability to support changing business requirements and priorities.\nExperience:\nPrevious experience in an administrative, purchasing, procurement, finance, or commercial support role is desirable but not essential. \nExperience supporting purchase order processing, supplier set-up, invoice administration, or approval workflows is advantageous. \nExposure to working with suppliers and internal stakeholders to resolve queries and support business requirements. \nExperience maintaining accurate records, data, and documentation within systems and spreadsheets. \nAbility to manage multiple tasks, priorities, and deadlines within a structured environment. \nExperience following established processes, policies, and approval controls. \nExperience supporting project, operational, or finance teams in a fast-paced business environment.\nCompany Benefits:\nCompetitive Salary\nCompany Pension\n25 days paid holiday excluding Bank Holidays\nPaid parental leave\nComputer (Mac/Windows)\nCompany Phone Allowance\nFlexible working (office/remote)\nEmployee Assistance and Wellbeing Programme\nChildcare Support Policy\nEmployer Sponsored Vision Programme\nPlease Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.\nDIVERSITY AND INCLUSION STATEMENT:\nDIVERSE IS WHO WE ARE\nWay more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.\nSo, bring all of who you are, no questions asked.","description_format":"text","description_chars":8186,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","AI Training Data & Annotation"],"lifecycle":[{"event":"open","at":"2026-10-15T14:40:46Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-28T06:26:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.816,"p_room":0.9,"age_days":12,"expected_fill_days":27,"reasons":["conf:5","win:mid"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/rws-global-administrator-procurement-rws-global","json_url":"https://alion.io/job/rws-global-administrator-procurement-rws-global.json","meta":{"generated_at":"2026-10-29T00:37:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":826,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2591545},"rest":"https://alion.io/mcp/rest/get_company?id=2591545"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frws-global-administrator-procurement-rws-global"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frws-global-administrator-procurement-rws-global"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frws-global-administrator-procurement-rws-global"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rws-global-administrator-procurement-rws-global\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frws-global-administrator-procurement-rws-global"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2624616}},{"tool":"search_jobs","arguments":{"company":"rwsglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2624616},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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