{"id":1913734,"url":"https://alion.io/job/ryan-executive-assistant-ii","title":"Executive Assistant II","company":{"id":1853398,"name":"Ryan","domain":"ryan.com","url":"https://alion.io/company/ryan-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Plano, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":68000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1375},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T15:34:05Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-10T22:21:52Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Why Ryan?\nHybrid Work Options\n\nAward-Winning Culture\n\nGenerous Personal Time Off (PTO) Benefits\n\n14-Weeks of 100% Paid Leave for New Parents (Adoption Included)\n\nMonthly Gym Membership Reimbursement OR Gym Equipment Reimbursement\n\nBenefits Eligibility Effective Day One\n\n401K with Employer Match\n\nTuition Reimbursement After One Year of Service\n\nFertility Assistance Program\n\nFour-Week Company-Paid Sabbatical Eligibility After Five Years of Service\n\nThe Executive Assistant - Level 2 (“Executive Assistant”) uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.\nDuties and responsibilities, as they align to Ryan’s Key Results\nPeople:\nActs as an extension of the Leader dealing with colleagues and clients in the utmost professional manner\nMaintains communications (email, written, phone, and fax) while Leader is traveling\nMaintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.\nMay mentor and train less-experienced team members\nClient:\nPrepare reports, meeting minutes and correspondence.\nCreate and edit documents, spreadsheets and presentations.\nManage schedules, arrange appointments and itineraries. Ensures meetings begin on time with prep material delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively - utilizing the best use of the Leader’s time.\nCoordinate meetings, travel, conference calls, and complete expense reports.\nAnswers telephone and transfer phone calls, takes accurate and concise messages\nOrganizes and prioritizes multiple tasks and completes them under strict time constraints\nManages daily correspondence and filing\nReads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved\nIn addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.\nValue:\nHandles and safeguards confidential and sensitive company and personal information\nIdentifies and works to improve internal process and works to develop Firm policies as needed.\nReviews and edits client-related documentation\nMaintains client and administrative filing procedures\nRemain knowledgeable of business unit and corporate policies.\nAssists with other projects as needed\nPerform advanced tasks under minimal supervision and other duties as assigned\nEducation and Experience:\nHigh school diploma and 5+ years of experience acting as the Assistant to the practice management tier of a firm. Must possess strong grammatical and proofreading skill. Extensive experience dealing with making contacts of a sensitive, complex, and confidential nature.\nComputer Skills:\nTo perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.\nCertificates and Licenses:\nValid driver’s license required and Notary Public preferred.\nSupervisory Responsibilities:\nThis job has limited or no supervisory responsibilities.\nWork Environment:\nStandard indoor working environment.\nLong periods of sitting while working at computer.\nOccasional long periods of standing. \nPosition requires regular interaction with employees and vendors both in person and via e-mail and telephone.Equal Opportunity Employer: disability/veteran","description_format":"text","description_chars":4139,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Gym membership","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-05T15:34:05Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":88,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.882,"p_room":1,"age_days":4,"expected_fill_days":19,"reasons":["conf:5","velocity","win:early","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/ryan-executive-assistant-ii","json_url":"https://alion.io/job/ryan-executive-assistant-ii.json","meta":{"generated_at":"2026-10-11T02:00:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3041,"day_limit":5000,"remaining_today":1959,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1853398},"rest":"https://alion.io/mcp/rest/get_company?id=1853398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fryan-executive-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fryan-executive-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fryan-executive-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ryan-executive-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fryan-executive-assistant-ii"}]}