{"id":1313691,"url":"https://alion.io/job/ryan-executive-assistant","title":"Executive Assistant","company":{"id":1853398,"name":"Ryan","domain":"ryan.com","url":"https://alion.io/company/ryan-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Braga, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":59000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":800},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-15T00:00:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-09-27T17:51:49Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Why Ryan?\nCompetitive Compensation and Benefits\nBusiness Connectivity Reimbursement (Phone/Internet)\nGym Membership or Equipment Reimbursement\nLinkedIn Learning Subscription\nFlexible Work Environment\nTuition Reimbursement After One Year of Service\nAccelerated Career Path\nAward-Winning Culture & Community Outreach\nThe Executive Assistant uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.\nSuccessful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.\nDuties and responsibilities, as they align to Ryan’s Key Results\nPeople:\nActs as an extension of the Leader, dealing with colleagues and clients in the utmost professional manner.\nMaintains communications (email, written, phone, and fax) while the Leader is traveling.\nMaintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.\nMay mentor and train less experienced team members.\nClient:\nPrepares reports, meeting minutes, and correspondence.\nCreates and edits documents, spreadsheets, and presentations.\nManages schedules, arranges appointments and itineraries, and ensures meetings begin on time with preparation materials delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are scheduled properly and effectively to make the best use of the Leader’s time.\nCoordinates meetings, travel, and conference calls and completes expense reports.\nAnswers the telephone, transfers phone calls, and takes accurate and concise messages.\nOrganizes and prioritizes multiple tasks and completes them under strict time constraints.\nManages daily correspondence and filing.\nReads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved.\nIn addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the Principal in Charge.\nValue:\nHandles and safeguards confidential and sensitive company and personal information.\nIdentifies and works to improve internal processes and works to develop Firm policies as needed.\nReviews and edits client-related documentation.\nMaintains client and administrative filing procedures.\nRemains knowledgeable of business unit and corporate policies.\nAssists with other projects as needed.\nPerforms advanced tasks under minimal supervision and other duties as assigned.\nEducation and Experience:\nHigh school diploma and five or more years of experience serving as an assistant to the practice management level of a firm.\nMust possess strong grammatical and proofreading skills. Extensive experience handling contacts of a sensitive, complex, and confidential nature.\nComputer Skills:\nTo perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and internet navigation and research.\nCertificates and Licenses:\nA valid driver’s license is required, and Notary Public status is preferred.\nSupervisory Responsibilities:\nThis job has limited or no supervisory responsibilities","description_format":"text","description_chars":3747,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Gym membership"],"hiring_locations":[{"name":"Portugal","iso":"PT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-09-26T17:47:25Z"}],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.843,"p_room":0.9,"age_days":12,"expected_fill_days":30,"reasons":["conf:2","velocity","win:mid","comp:brand"],"computed_at":"2026-09-27T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ryan-executive-assistant","json_url":"https://alion.io/job/ryan-executive-assistant.json","meta":{"generated_at":"2026-09-28T05:14:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3434,"day_limit":5000,"remaining_today":1566,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}