{"id":3848644,"url":"https://alion.io/job/ryan-specialty-executive-assistant","title":"Executive Assistant","company":{"id":1903736,"name":"Ryan Specialty","domain":"ryanspecialty.com","url":"https://alion.io/company/ryanspecialty","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":13,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T16:51:08Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"RT Specialty, a division of Ryan Specialty, is a leading wholesale distributor of specialty insurance products and services. Our experienced brokers are specialized in property, casualty, professional lines, transportation and workers’ compensation, providing creative solutions to retail brokerage firms. We define ourselves through our superior execution on behalf of our clients, which has established us as a leader in the industry.\nPosition Summary\nWe are seeking a highly organized, proactive Executive Assistant to provide dedicated support to senior leadership in our Atlanta office. This is an opportunity for someone who enjoys bringing structure to a fast-moving environment, anticipating needs, and becoming a trusted partner to the executive they support.The Executive Assistant will play an important role in managing a busy and evolving schedule, coordinating meetings and travel, preparing for upcoming commitments, and helping ensure priorities stay organized and on track. The right person will be comfortable taking ownership, exercising good judgment, and learning the business well enough to understand what needs attention, what can wait, and how to make the best use of the executive's time.\nThis role will initially support one senior executive, with the potential to provide support to an additional senior leader over time.\nWhat will your job entail?\nWhat You'll Do\nOwn and proactively manage a complex executive calendar, including scheduling, prioritizing requests, resolving conflicts, and anticipating changes.\nHelp protect the executive's time by understanding business priorities and using sound judgment when coordinating meetings and commitments.\nStay ahead of upcoming meetings, deadlines, travel, and follow-ups to ensure the executive is prepared and priorities continue moving forward.\nCoordinate internal and external meetings, including agendas, materials, conference rooms, catering, and other logistics.\nArrange domestic and international travel, including flights, accommodations, transportation, itineraries, and schedule changes.\nPrepare and edit correspondence, presentations, reports, and other executive-level materials.\nCoordinate team meetings, business events, client functions, and other gatherings as needed.\nServe as a professional and responsive point of contact for internal and external stakeholders.\nTrack key commitments, follow-ups, and action items to help ensure important priorities don't fall through the cracks.\nDevelop a strong understanding of the business, key relationships, and leadership priorities to become an increasingly effective partner.\nHandle sensitive and confidential information with discretion.\nAssist with occasional personal scheduling or administrative needs.\nTake on special projects and evolving responsibilities as the needs of the executive and business grow.\nWhat We're Looking For\n3+ years of experience supporting executives, senior leaders, or teams in a fast-paced professional environment.\nDemonstrated experience managing complex calendars and competing priorities.\nExperience supporting more than one senior leader is a plus.\nStrong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.\nExceptional organization and attention to detail.\nStrong judgment and the confidence to make thoughtful prioritization decisions.\nA proactive mindset with the ability to anticipate needs and take initiative.\nExcellent written and verbal communication skills.\nA high level of reliability, follow-through, and personal accountability.\nAbility to build strong, trusted relationships across an organization.\nComfortable adjusting quickly when schedules or priorities change.\nExperience coordinating travel, meetings, and events.\nInsurance or financial services experience is helpful but not required.\nEducation\nBachelor's degree preferred, or an equivalent combination of education and relevant professional experience.\nWork Arrangement\nThis role is based in Atlanta and offers a flexible hybrid working arrangement. The Executive Assistant will maintain a regular in-office presence, including Mondays for weekly planning and coordination, with additional onsite availability based on meetings, events, and business needs.\nRyan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Ourvision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexualorientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. Thispolicy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.\nHow We Support Our Teammates\nRyan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.\nThe target salary range for this position is $68,000.00 - $85,000.00 annually.The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.\nWe provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at \nThe above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 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