{"id":2605312,"url":"https://alion.io/job/saab-executive-coordinator","title":"Executive Coordinator","company":{"id":37170,"name":"Saab","domain":"saab.com","url":"https://alion.io/company/saab","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Linköping, Sweden","Stockholm, Sweden"],"countries":["SE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":50000,"period":"year","method":null,"sample_n":14242},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T09:19:12Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-22T02:44:06Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Saab is a place where teamwork makes things fly. Literally. Join us and experience our supportive and friendly workplace.\nYour role\nWe are looking for an Executive Coordinator to work closely with the Head of Business Area, ensuring excellent preparation and coordination around key meetings, engagements, visits, decision forums and events.\nReporting to the Head of Strategy & Portfolio, you will collaborate closely with the Head of Business Area, the Executive Assistant and stakeholders across the organisation. Through these interactions, you will develop a broad understanding of our business, customer landscape, partnerships and strategic initiatives. Your primary contribution will be the preparation and coordination required to ensure that the Head of Business Area enters important engagements well prepared, with the right material, background and context.\nA key part of the role is coordinating the preparation of executive and decision-making material. You will identify information needs, engage the right contributors across the organisation and ensure that relevant input is brought together into a clear and well-founded basis for executive discussion and decision-making. You are not expected to be the subject-matter expert or produce all material yourself - you will bring together the right expertise, perspectives and information to support high-quality outcomes.\nYou will work in close partnership with the Executive Assistant. Whilst the Executive Assistant focuses on calendar management, travel and day-to-day executive support, your focus will be on the Head of Business Area's agenda, ensuring high-quality preparation, briefings and coordination around key engagements and forums.\nYour responsibilities will include:\nEnsuring the Head of Business Area is well prepared for key external and internal meetings, visits, events, decision forums and other engagements.\nCoordinating executive briefs covering purpose, background, participants, key topics and relevant context, drawing on input and expertise from across the organisation.\nBuilding and maintaining relevant stakeholder context, including previous interactions, topics discussed and useful background ahead of future meetings.\nCoordinating the preparation of presentations, speeches, talking points and other executive material, working with the appropriate content owners and specialists.\nCoordinating and quality-assuring decision-making material and executive presentations for the Business Area leadership team, Group Management, the CEO and other key stakeholders.\nIdentifying and engaging the right contributors across the organisation and ensuring that input is delivered, integrated and ready when required.\nWorking closely with functions such as Strategy, Communications and Marketing and other relevant parts of the organisation to ensure high-quality preparation and material.\nAccompanying the Head of Business Area on selected business travel and external engagements, providing support before and during meetings.\nCapturing relevant information and context from engagements to strengthen preparation and continuity for future interactions.\nStaying ahead of the Head of Business Area's executive agenda and upcoming engagements, anticipating what information, context and material will be required.\nSupporting selected strategic and executive initiatives by coordinating relevant expertise and helping synthesise input into clear executive-level insights and decision support.\nYour profile\nWe are looking for someone who is highly structured, curious and quick to understand both people and organisational context.\nYou have an instinct for preparation and coordination: you think ahead, ask the right questions, identify who needs to be involved and notice when information or perspectives are missing. You are comfortable bringing together contributions from multiple stakeholders and can distinguish what is important from what is merely detailed.\nYou do not need to be the expert on every topic. You do, however, need enough business understanding and curiosity to ask good questions, challenge gaps and ensure that the right expertise and information reach the right forum at the right time.\nTo succeed in the role, we believe you:\nHave excellent written and verbal communication skills.\nCan quickly understand and synthesise complex information.\nHave a strong ability to coordinate contributions from multiple stakeholders and turn them into a coherent overall delivery.\nCan assess whether executive material is clear, relevant and fit for purpose.\nAre proactive and comfortable anticipating needs rather than waiting for instructions.\nHave strong interpersonal skills and can build relationships across organisational and cultural boundaries.\nCan create momentum and secure contributions from people over whom you have no formal authority.\nExercise sound judgement, discretion and integrity.\nAre curious about the business and motivated by learning.\nAre comfortable with travel and with the flexibility that comes from working close to a senior executive in an international environment.\nCommunicate fluently in English and Swedish.\nYou may have a background in business development, strategy, military intelligence, project or programme management, communications, operations or another business-facing role. We are open to different backgrounds and place particular emphasis on your potential, judgement, learning agility and ability to build trust.\nThis position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.\nA unique development opportunity\nAs Executive Coordinator, you will have a unique opportunity to develop a broad understanding of our business and the many dimensions involved in operating a complex international organisation. Few roles offer the same broad perspective on a Business Area, its strategic priorities and ways of working. You will also gain valuable insight into how strategic initiatives and executive-level material are developed, as well as how governance, decision-making and business planning processes are managed at both Business Area and Group level.\nThe role is therefore also intended as a development opportunity for an individual with the ambition and potential to take on broader responsibilities over time.\nWhat you will be part of\nExplore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.\nSaab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 30,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.\nSaab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defense capability of several nations. Read more about us here","description_format":"text","description_chars":7268,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Combat Aircraft","Naval Systems","Missiles","C4ISR"],"lifecycle":[{"event":"open","at":"2026-10-15T09:19:12Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.887,"p_room":1,"age_days":6,"expected_fill_days":36,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/saab-executive-coordinator","json_url":"https://alion.io/job/saab-executive-coordinator.json","meta":{"generated_at":"2026-10-23T00:42:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1237,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":37170},"rest":"https://alion.io/mcp/rest/get_company?id=37170"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsaab-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsaab-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsaab-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/saab-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsaab-executive-coordinator"}]}