{"id":1745090,"url":"https://alion.io/job/safelite-executive-assistant","title":"Executive Assistant","company":{"id":1786099,"name":"Safelite","domain":"safelite.com","url":"https://alion.io/company/safelite","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":66,"ghost_share":0,"stale_share":0.939,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-15T03:40:36Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Does this position interest you? You should apply -even if you don’t match every single requirement! We're known as an auto glass company. That's the focus of what we do. But beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.\nDoes this position interest you? You should apply - even if you don’t match every single requirement! We're known as an auto glass company. That's the focus of what we do. But beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.\nA Brief Overview\nThe Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support.\nThis role will support our remote EVP, Chief Operating Officer\nThis position is located onsite 5 days per week at the Safelite headquarters in Columbus, OH.\nWhat you will do\nFilters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls.\nDrafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.\nActs as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business. Handles confidential and non-routine information using good judgement and explains company policies and procedures when required.\nSchedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers.\nActs as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events.\nMaintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency.\nPerforms other duties as assigned\nComplies with all policies and standards\nEducation Qualifications\nBachelor's Degree or equivalent experience Required\nExperience Qualifications\n4-6 years Required\nSkills and Abilities\nExemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders (High proficiency)\nSuperior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. (High proficiency)\nStrong analytical and problem solving skills with the ability to foresee potential problems and contingency plan accordingly. (High proficiency)\nExperience with calendar management, meeting and event planning and preparation of presentations. (High proficiency)\nTakes a proactive approach to the job with a passion for making other’s jobs easier through proactively anticipating needs. (High proficiency)\nAdvance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint. (High proficiency)\nExtremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. (High proficiency)\nWhat you will need\nAbility to work onsite 5 days per week in Columbus, OH \n4-6 years executive administration experience required \nExperience supporting a remote leader preferred\nExemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders \nSuperior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. \nStrong analytical and problem-solving skills with the ability to foresee potential problems and contingency plan accordingly. \nExperience with complex calendar management, meeting and event planning, domestic and international travel, and preparation of presentations. \nTakes a proactive approach to the job with a passion for making other’s jobs easier through proactively anticipating needs. \nAdvance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint. \nExtremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. \nWhat you will get\nCompetitive weekly pay and bonus opportunities. \nTotal job benefits valued at more than $10k*. This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs and a commitment to work/life balance through our paid time off (PTO) programs, company holidays and paid volunteer days. \nUp to $5,250 in tuition reimbursement per year. \nView all our health, wealth and life offerings at www.safelitebenefits.com. \nOur people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.\n#LI-LS1","description_format":"text","description_chars":5802,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology","Professional Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-03T05:25:32Z"}],"visa":[],"liveness":{"score":39,"band":"fade","label":"Fading","p_open":1,"p_active":0.52,"p_room":0.75,"age_days":13,"expected_fill_days":17,"reasons":["conf:2","stale_co","win:late","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/safelite-executive-assistant","json_url":"https://alion.io/job/safelite-executive-assistant.json","meta":{"generated_at":"2026-10-15T12:19:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18921,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1786099},"rest":"https://alion.io/mcp/rest/get_company?id=1786099"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsafelite-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsafelite-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsafelite-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/safelite-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsafelite-executive-assistant"}]}