{"id":2763473,"url":"https://alion.io/job/sage-executive-assistant","title":"Executive Assistant","company":{"id":8779,"name":"Sage","domain":"sage.com","url":"https://alion.io/company/sage","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Sage Careers","truth_index":{"grade":"B","score":73,"open_postings":8,"ghost_share":0,"stale_share":0.875,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":89000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Copilot","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-10T00:00:00Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-17T19:43:57Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"We're looking for an Executive Assistant to provide high-level dedicated support to three VP-level Product & Engineering leaders. As a trusted business partner, you’ll play an important role in helping them stay organized, prepared, and focused on their priorities. You’ll anticipate needs, proactively manage complex calendars, resolve competing demands, and build strong relationships across teams to keep things moving.You’ll bring sound judgment, discretion, adaptability, and a proactive approach to navigating shifting priorities in a global software business. You’ll also bring structure to shifting priorities, coordinate across multiple time zones, and take initiative to resolve challenges before they become obstacles. Your ability to think ahead, learn quickly, and operate independently will be essential to helping these leaders work effectively.\nLocation Requirement: Hybrid - 3 days per week from our San Jose office (Riverpark Towers - 300 Park Avenue)\nWho is Sage and Why Join?\nSage helps small to medium-sized businesses to succeed with AI-powered Accounting, Finance, Payroll & HR software. Knowing that over 6 million of our global customers depend on our solutions, motivates us to keep innovating so they keep growing with confidence.\nUse your executive support skills in a role where proactive planning, trusted relationships, strong judgment, and operational follow-through are highly valued.\nJoin a large collaborative global community of Executive Assistants at Sage, where peer support, shared best practices, and helping each other succeed are part of how the team works.\nGrow your career within a stable, global SaaS company guided by our mantra “we do the right thing” and values: Human, Bold, Trust, and Simplify, all employees are benefited with 40 paid volunteer hours per year to give back to our local communities\nCompetitive salaries + annual bonuses and comprehensive benefits\nMinimum Qualifications\nAt least 4 years of demonstrated Executive Assistant experience supporting 2-3 senior executives at the same time, VP, SVP or EVP leaders within a global tech company.\nExperience providing high-level supporting to executives at the same time, with strong calendar management, prioritization, and scheduling judgment.\nStrong organization, time management, attention to detail, and follow-through across competing priorities.\nExcellent written and verbal communication skills, with the ability to work confidently and professionally with senior leaders and cross-functional stakeholders.\nExperience coordinating meetings, travel, expenses, executive materials, team events, offsites, or customer-facing engagements.\nStrong working knowledge of Microsoft Outlook, Teams, PowerPoint, Excel, travel and expense tools, meeting management tools, and AI tools such as ChatGPT, Microsoft Copilot or similar.\nAbility to flex working hours occasionally to support leaders, meetings, travel, and business priorities across U.S. time zones.\nAbility to build relationships quickly, anticipate needs, solve problems, and bring a calm, service-oriented approach to executive support.\nHigh level of discretion, professionalism, adaptability, and sound judgment when handling sensitive information and shifting priorities.\nAbility to travel once per quarter to provide support at team offsites.\nResponsibilities\nManage complex calendars for 3 VP-level Product & Engineering Executives, including prioritizing meeting requests, resolving scheduling conflicts, and protecting time for the highest-priority work.\nCoordinate internal and external meetings, including agendas, materials, logistics, follow-ups, and action items.\nPlan and coordinate domestic and international travel, including itineraries, logistics, expense reporting, and last-minute changes when needed.\nDraft and manage executive communications, ensuring messages are clear, timely, and appropriate for the audience.\nTrack action items, follow-up requests, and key administrative details to help leaders stay organized and prepared.\nSupport leadership meetings, offsites, team events, customer meetings, and executive-level engagements.\nManage expenses, purchase orders, documentation, trackers, and administrative processes with accuracy and attention to detail.\nServe as a trusted point of contact across stakeholders, helping route requests, answer questions, and keep communication moving.\nUse technology and AI tools to improve organization, automate routine administrative tasks where appropriate, and increase executive support efficiency.\nContinuously look for ways to improve executive support processes, communication flow, and team organization.\nBenefits? We have plenty.\nCompetitive annual bonuses\nComprehensive health, dental, and vision coverage\n401(k) retirement match (100% matching up to 4%)\n32 days paid time off (22 personal days & 10 national holidays)\n18 weeks of paid parental leave (offered 1 year after the start date)\nWork Away Program: Opportunity to work & play for 10 weeks from another country (Sage-approved list)\nSage Foundation: 5 days paid yearly to volunteer\n$5,250 tuition reimbursement per calendar year starting 6 months after the hire date\nSage Wellness Rewards Program ($600 wellness credit and $360 fitness reimbursement annually)\nCompensation offered will be determined by factors such as location, level, job-related knowledge, and experience. For this role, in the location listed, the target salary range for new hires is $45.00 to $52.00 per hour. 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