{"id":639506,"url":"https://alion.io/job/sagehaus-executive-estate-manager","title":"Executive Estate Manager","company":{"id":690227,"name":"Sage Haus","domain":"sagehaus.com","url":"https://alion.io/company/sagehaus","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":88,"open_postings":85,"ghost_share":0,"stale_share":0.494,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-11-04T06:34:25Z"}},"role":"HR","role_family":"HR","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bee Cave, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":64000,"max_usd":122000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1495},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-09-09T02:06:24Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-11-02T22:50:05Z","board_verified":false,"closed_at":"2026-11-02T22:50:05Z","days_open":54,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":54},"description":"Job Title: Executive Estate Manager\nLocation: Bee Cave, TX 78738\nEmployment Type: Full-Time | 40 hours per week\nSchedule: Monday through Friday, Flexibility required but typically 8:00 AM to 4:00 PM (or 9:00 AM to 5:00 PM). Occasional evening or weekend support expected approximately once per month.\nCompensation: starting at $120,000 per year (W-2), depending on experience | Benefits package to be discussed\nStart Date: ASAP\nRequirements\nMinimum 3 to 5 years of experience in a private estate, luxury household, executive household management, or high-level household support role\nMaintain a smoke-free environment\nMust be authorized to work in the United States\nReliable personal vehicle and valid driver's license required; mileage reimbursement provided\nMust be willing to sign a Non-Disclosure Agreement (NDA)\nPet-friendly and comfortable working alongside a small dog\nChild-friendly and professional in the presence of school-age children\nHighly trustworthy, discreet, and comfortable working in a private family environment\nStrong organizational skills with the ability to create and maintain household systems independently\nComfortable managing both hands-on household tasks and higher-level coordination work\nStrong follow-through and proactive mindset (does not wait for direction on routine household needs)\nTech-comfortable with calendars, shared notes, and task management tools\nAbout Our Family\nWe are an active, high-functioning family based just outside of Austin, with a lifestyle that moves fast and a home that should feel effortless. Our household includes two kids in their early-to-mid elementary years, a beloved senior Pomeranian, and two parents with demanding schedules - one of whom travels frequently and one who manages an extensive social and professional calendar from home.\nWe already have wonderful support in place: a housekeeper who handles laundry and general tidiness on weekday afternoons and a meal prep chef who drops off prepared dinners weekly. What we are missing is the person who ties it all together and keeps it all moving.\nWe want our home to run like a hotel - consistently stocked, proactively managed, and guest-ready at any moment. The ideal candidate notices what needs attention before being asked, builds systems that prevent issues from recurring, and ensures the home remains calm, organized, and functional at all times.\nThis is a long-term opportunity with real room to grow, particularly as we move into a multi-year new construction project and expand our household operations and entertaining.\nWho You Are / What We're Looking For\nYou are a seasoned household or estate operations professional who takes pride in creating order, structure, and calm within a busy home. You are proactive, grounded, and highly discreet. You understand that working in a private home requires consistency, emotional maturity, and respect for privacy without exception.\nYou naturally notice what others overlook - supplies running low, a vendor task left incomplete, a system that could be improved - and you take action without needing direction. You think in systems, not tasks, and you are equally comfortable maintaining those systems day-to-day.\nYou are not looking to be a friend or a passive assistant - you are looking to be indispensable. You bring a steady presence, solve problems early, and help the household run smoothly and predictably. You are willing to be hands-on while also managing higher-level coordination, vendors, and planning.\nAbove all, you make the home feel easier to live in.\nKey Responsibilities\nHousehold Operations & Daily Home Management\nEnsure the home runs smoothly day to day and feels consistently organized and guest-ready\nProactively identify and resolve household needs before they become issues\nCreate, maintain, and improve household systems and routines\nPerform daily resets and ensure order across common areas\nMaintain checklists for recurring household tasks and seasonal needs\nIdentify gaps in home operations and implement practical solutions\nVendor & Property Oversight\nServe as primary point of contact for home service providers (HVAC, landscaping, plumbing, electrical, pool, etc.)\nSchedule, coordinate, and oversee vendor visits, repairs, and maintenance\nTrack work completion and follow up until issues are fully resolved\nMaintain a home maintenance calendar and service history logs\nDevelop a household systems manual for recurring maintenance and vendor information\nConduct routine walk-throughs to ensure home readiness and identify issues early\nOrganization & Systems Management\nCreate and maintain systems for closets, pantry, laundry, storage, kids’ items, and household supplies\nMaintain inventory of household essentials and restock proactively\nLabel, organize, and maintain key household zones\nBuild simple, repeatable systems that can be followed by others in the home\nMaintain household documentation including warranties, receipts, manuals, and service records\nErrands & Household Logistics\nManage grocery runs, returns, dry cleaning, pharmacy pickups, and household supply purchases\nHandle mail, packages, donations, gift shopping, and household returns\nCoordinate household vehicles including service, fueling, cleaning, and registration tracking\nSupport travel and event preparation logistics\nLaundry, Light Tidying & Home Reset\nSupport laundry flow, dry cleaning coordination, and clothing organization\nPerform light tidying and room resets as needed\nEnsure household spaces remain organized and functional\nSupport seasonal organization and storage rotation (clothing, bedding, décor)\nEvents & Hospitality Coordination\nAssist with planning and execution of small events, gatherings, and guest visits\nManage logistics including setup, vendor coordination, and home preparation\nEnsure guest areas are consistently stocked and ready\nProvide pre-event support and post-event reset\nFamily & Child Support (Light, Flexible)\nProvide light logistical support for children’s schedules and activities as needed\nOrganize children’s items, school materials, and activity gear\nAssist with household transitions related to school, travel, and routines\nChildcare is not primary, but flexibility around children is required\nPet Support\nEnsure pet needs are consistently met (food, supplies, scheduling)\nProvide light care including companionship and occasional walks\nCoordinate grooming and veterinary appointments as needed\nAdministrative Support\nTrack household tasks, priorities, and follow-ups\nMaintain shared calendars, lists, and household systems\nCommunicate clearly and proactively about ongoing and completed tasks\nSupport increasing calendar and scheduling coordination over time\nHow to Apply\nPlease submit a short intro letter, an updated resume, and 3 professional references with contact information. This role requires a background check.\nWhen you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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