{"id":639916,"url":"https://alion.io/job/sagehaus-house-manager-family-assistant-with-meal-prep-support-24","title":"House Manager & Family Assistant (with meal prep support)","company":{"id":690227,"name":"Sage Haus","domain":"sagehaus.com","url":"https://alion.io/company/sagehaus","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":87,"open_postings":100,"ghost_share":0,"stale_share":0.53,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-09-24T05:45:00Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Stanford, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":37,"max":42,"currency":"USD","period":"hour","gross":null,"usd_annual":84000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Notion","optional":false}],"status":"live","first_seen_at":"2026-08-07T23:15:06Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T17:41:11Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"House Manager & Family Assistant (with Meal Prep support)\nLocation: Stanford, California 94305\nEmployment Type: Part-Time, 15-20 hours per week\nSchedule:\nMonday 12:00PM - 7:00PM\nTuesday 2:00PM - 7:30PM\nThursday 2:00PM - 7:00PM\nCompensation: $37-$42 per hour, Mileage reimbursement work-related tasks\nStart Date: September 2026\nRequirements\nMaintain a smoke-free environment.\nReliable personal vehicle and valid driver's license with a clean driving record.\nUp-to-date vaccinations (general, COVID, and flu) required.\nCPR and First Aid certification preferred.\nTech-savvy; must be comfortable navigating a Notion-based household management system.\nAbout Our Family\nWe're an on the go, high-achieving family living in the heart of Stanford. Both parents carry demanding professional careers, and our household runs at a fast pace. Our son (age: 8) is an active, curious kid with a full schedule of after-school activities, including competitive travel soccer, math tutoring, and piano lessons. We cook at home regularly, value a tidy and well-organized space, and genuinely enjoy hosting family and friends. While our schedules are busy, family time is incredibly important to us and we’d love to be even more intentional with the time we have.\nWe're thoughtful about who we bring into our home and we're looking to build a trusted, long-term professional relationship. We're not looking for someone to parent alongside us; instead we’re seeking a highly competent, experienced professional who takes ownership of their responsibilities, communicates clearly, and makes our home run smoothly so we can fully show up for our family at the end of the day.\nOur household currently has support with bi-weekly cleaners and landscapers, and we’re entering an exciting season with larger projects and life changes on the horizon. A significant backyard landscaping project is getting underway and a puppy may also be joining our family later this year - adding even more fun, energy and personality to our home. With so much happening, having dependable, proactive household support to help manage all of the moving pieces of our daily lives in a seamless, effortless way would make a meaningful difference. We’re looking for someone who can confidently manage the day-to-day details, creating a sense of calm and consistency so our family can focus on enjoying this exciting chapter together.\nWho You Are / What We're Looking For\nThe ideal candidate is a seasoned, competent household professional who doesn't need to be managed, is self-motivated and takes initiative. You take direction, understand the bigger picture, and run with it - confidently owning your responsibilities from start to finish. You don't wait to be told what to do next; you naturally anticipate needs, identify opportunities to improve how the household functions, and take thoughtful action while staying aligned with the family's preferences.\nYou're highly organized and proactive in your communication. You keep the family informed of anything they need to know, flag potential issues before they become problems, and present solutions rather than simply identifying challenges. You follow through without reminders, stay one step ahead, and understand that consistency and reliability are what build trust. You're coachable and resilient - you welcome feedback, adapt quickly, and don't take constructive guidance personally. You enjoy learning how a family likes things done so you can continuously refine your approach.\nProfessionalism is equally important. You understand the balance between being warm and approachable while maintaining healthy professional boundaries. You're comfortable working closely with a family, but you recognize that you're there as a trusted household professional. You respect privacy and confidentiality, exercise sound judgment, and know when to step in and when to quietly work behind the scenes to keep everything running smoothly.\nYou're dependable - you show up on time, keep your commitments, and understand that reliability isn't just appreciated, it's essential. Whether it's a school pickup, coordinating household vendors, or ensuring the family has what they need before they even ask, you take ownership and follow through. Fluent English communication is essential for the thoughtful, nuanced, and fast-paced coordination this role requires.\nKey Qualities Include\nProfessionalism & Discretion: Comfortable supporting a household while maintaining exceptional professionalism, strong boundaries and complete discretion\nProactive & Self Sufficient: Takes initiative, anticipate needs, and manage responsibilities independently without requiring frequent direction or reminders\nSafety-Focused: An experienced, reliable driver who is confident transporting our child to and from activities, with safety always as the top priority\nHealthy Meal Planning & Prep Experience: Confidence preparing nutritious, delicious meals while thoughtfully accommodating family preferences and dietary needs\nHigh Standards for Tidiness & Routines: Capable of creating and maintaining systems for household organization, tasks and daily routines to keep the household running smoothly\nKey Responsibilities\nFamily Support\nProvide reliable transportation for school pickups and a full range of after-school activities\nServe as backup childcare support on an as-needed basis\nMeal Support\nPrepare 2-4 weeknight dinners per week, with the goal of having ingredients prepped, marinated, and ready to finish when parents arrive home\nAccommodate a mixed-dietary household: one mostly vegetarian adult and two omnivores, with some specific preferences\nGrocery shopping based on weekly meal plan and household needs\nKitchen clean-up and maintenance\nLaundry & Linens\nWash, fold, and put away laundry\nIroning, steaming, and special garment care as needed\nMaintain a tidy and well-stocked laundry space\nHousehold Organization & Maintenance\nLight daily tidying: dishes, surfaces, vacuuming high-traffic areas\nPrep home before cleaners arrive\nCreate and maintain household organization systems in collaboration with the family\nCoordinate donation drop-offs\nManage indoor and outdoor plant care\nHandle routine maintenance items such as changing batteries, light bulbs, and smoke detectors\nSupport event, holiday, and guest prep as needed\nInventory & Errands\nRestock pantry, refrigerator, and household supplies\nManage running household supply lists and coordinate household orders\nHandle returns, dry cleaning, and other similar errands as needed\nBreak down and dispose of boxes\nDeep Cleaning & Special Projects\nPeriodic fridge deep cleans\nClean and maintain humidifiers, air purifiers, and furnace filters (annual replacement)\nOrganizational projects for toys, sports gear, and seasonal items\nVehicle Upkeep\nSchedule routine family vehicle maintenance (oil changes, tire rotations, etc)\nCoordinate vehicle registration, insurance tracking, and smog checks as required\nLight cleaning and organization of family vehicles\nVendor & Property Oversight\nServe as a communication liaison with cleaners, landscapers, and contractors\nResearch repair vendors and coordinate quotes, presenting options with recommendations\nManage outdoor spaces and general tidying of exterior areas\nAdministrative & Personal Assistant Support\nHousehold calendar coordination\nSupport scheduling appointments\nLight travel planning and research support as needed\nHow to Apply\nTo be considered for this role please submit\nA short intro letter telling us a bit about yourself and why this role is a great fit\nAn updated resume\n3 professional references with contact information including name, relationship, phone number, and email.\nPlease note that this role requires a background check.\nWhen you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry - you can unsubscribe at any time if it's not for you.","description_format":"text","description_chars":7953,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-10T20:00:42Z"}],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.155,"p_room":0.44,"age_days":47,"expected_fill_days":46,"reasons":["conf:2","agency","stale_co","evergreen","wave","win:tail","crowd:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":84000,"is_top_pay":false},"html_url":"https://alion.io/job/sagehaus-house-manager-family-assistant-with-meal-prep-support-24","json_url":"https://alion.io/job/sagehaus-house-manager-family-assistant-with-meal-prep-support-24.json","meta":{"generated_at":"2026-09-24T18:06:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}