{"id":639733,"url":"https://alion.io/job/sagehaus-personal-assistant","title":"Personal Assistant","company":{"id":690227,"name":"Sage Haus","domain":"sagehaus.com","url":"https://alion.io/company/sagehaus","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":83,"open_postings":90,"ghost_share":0,"stale_share":0.678,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":150000,"max":160000,"currency":"USD","period":"year","gross":null,"usd_annual":160000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-08-26T02:49:53Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-15T17:51:01Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Job Title: Personal Assistant\nLocation: San Francisco, CA 94123\nEmployment Type: Full-Time, 40 hours a week\nSchedule: Monday-Friday 10am - 4pm. Flexibility for evening and weekend work required depending on event schedule\nCompensation: $150k-$160k salary based on experience\nBenefits: Competitive benefits package including medical/dental/vision, PTO, and additional benefits as applicable\nStart Date: ASAP\nRequirements\nAbility to maintain a smoke-free environment\nReliable transportation and personal vehicle\nComfortable with flexible and occasionally extended hours, including evenings and weekends\nStrong proficiency in Google Workspace, AI research tools, and learning new software\nMust be authorized to work in the United States\nAbout Our Household\nThis is a dynamic, professionally active household based in San Francisco, run by a single principal with a full life and a full social calendar to match. A trusted team of service providers supports the household, and now needs a dedicated lead to coordinate day-to-day operations on the principal’s behalf-someone who can bring everything together and keep it running smoothly.\nWhile the principal is focused on his career day-to-day, they love to work hard and play hard, hosting weekly dinner series and gatherings for 20-30 guests. Spending quality time outdoors and traveling is also a favorite way to recharge and unwind. The home is a place of energy and connection, and the person in this role will play a central part in making that happen seamlessly.\nThis is a dynamic role that is part House Manager, Personal Assistant, and Event Planner. Given the nature of this position, a reliable, proactive individual who can handle consistent event coordination and highly detailed logistics with charm, warmth, judgment, and taste will be essential. The ideal candidate must be able to execute tasks independently, maintain the household, and stay on top of ongoing requests, handling everything with meticulous care and enthusiasm.\nWho You Are / What We're Looking For\nYou are exceptionally detail-oriented, proactive, and take pride in anticipating needs before they’re expressed. You bring warmth, positive energy, and emotional intelligence into every environment, and people describe you as kind, communicative, and dependable. With a background in personal assistance, household management, luxury event planning, private tour planning, and/or concierge services, you know how to create seamless experiences, build strong relationships, and bring structure and ease to a fast-moving personal environment.\nHighly adaptable and an excellent multitasker, you naturally take ownership of the details that keep a household running smoothly. You read between the lines and deliver what’s needed with speed, precision, and care - whether coordinating vendors, preparing for guests, managing logistics, or handling unexpected changes. You’re calm under pressure, discreet, and skilled at navigating sensitive dynamics while maintaining strong relationships with guests, vendors, and partners. You communicate proactively, follow through consistently, and stay one step ahead.\nAbove all, you thrive in high-trust environments where discretion, thoughtfulness, and strong judgment are essential. You enjoy being the person who brings everything together - creating a well-run home, memorable guest experiences, and a seamless day-to-day life for the principal.\nQualities We’re Looking For:\nHospitality & Service Mindset: You naturally make people feel welcomed, cared for, and at ease, bringing warmth, positive energy, and emotional intelligence into every interaction. You are highly observant, proactive, and take pride in anticipating needs while representing the household with discretion, professionalism, and good judgment.\nEvent Planning Experience: You have experience in luxury event planning, private tour planning, concierge services, or similar high-touch environments. You can create seamless guest experiences and coordinate complex events with confidence and ease, including highly personalized weekly gatherings of 20-30+ guests\nPoise and Strong Communication Skills: You have polished written and verbal communication skills, handling tasks with grace and efficiency. You can handle last-minute changes, flexible schedules, and sensitive dynamics with tact, poise, and steady professionalism.\nAbility to Work Independently & Proactive Mindset: You are a self-starter who takes initiative, manages tasks with minimal direction, and maintains a fast-paced, consistent flow of communication with the principal. Practical, resourceful, and discerning are qualities people use in describing you.\nExceptional Follow-Through: You don’t just make calls or send emails-you ensure projects reach completion, track details across many moving pieces, and follow up until things are fully resolved.\nExcellent Prioritization Skills: You quickly distinguish urgent vs. important, stay responsive via text, and communicate timelines and updates clearly.\nTech-Savvy: You’re highly proficient with Google Workspace, calendar and ordering tools, and you’re comfortable using AI research tools and learning new software to improve efficiency.\nKey Responsibilities\nAdministrative & Personal Assistant Support\nManage the principal's personal calendar in coordination with a separate professional EA\nSchedule events and appointments (work meetings, appointments, events, doctors’ visits, etc.)\nPlan and coordinate personal travel, including group logistics and guest travel arrangements\nTrack receipts and manage budget for household and personal purchases\nServe as the main point of contact for the primary residence and personal representative for neighbor inquiries and select personal appointments\nEvent Planning\nCoordinate and facilitate weekly dinner series and gatherings of 20-30 guests\nHire and manage event staff (bartenders, chefs, servers, and entertainment)\nManage guest lists, check-in logistics, event setup, and staff\nOrder and place florals, place settings, and table decor\nDesign and order custom menus, placecards, and other paper goods\nOrder and oversee delivery and setup/breakdown of rentals\nHousehold Organization & Maintenance\nMaintain household organization systems (closets, storage, pantry)\nCoordinate with weekly cleaning service to prepare for in-home events, holidays, and guest stays\nConduct seasonal swaps (clothing, décor, bedding, etc.)\nPrepare and coordinate returns/donation drop-offs and pick-ups\nArrange for dry cleaning and special care as needed\nInventory & Errands\nMaintain and execute running household supply list\nTrack and restock pantry, fridge, toiletries, and household supplies\nManage digital orders and subscriptions (Amazon, Costco, Target, Rinse, etc.)\nRun in-person errands: grocery shopping, returns, dry cleaning, gift shopping\nHandle package pickup, mail sorting, and deliveries\nVendor & Property Oversight\nSupervise and coordinate with service providers/vendors (e.g., chef, on-call maintenance team, cleaners, laundry service, landscapers, recology)\nResearch, gather quotes, schedule, and oversee repairs and property maintenance\nHow to Apply\nPlease submit a brief introductory letter, updated resume, and at least three professional references. This role requires a background check.\nDisclaimer\nWhen you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry - you can unsubscribe at any time if it's not for you.","description_format":"text","description_chars":7520,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-10T20:00:42Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.253,"p_room":0.44,"age_days":50,"expected_fill_days":49,"reasons":["conf:3","agency","stale_co","win:tail","crowd:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":160000,"is_top_pay":true},"html_url":"https://alion.io/job/sagehaus-personal-assistant","json_url":"https://alion.io/job/sagehaus-personal-assistant.json","meta":{"generated_at":"2026-10-15T19:21:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29236,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690227},"rest":"https://alion.io/mcp/rest/get_company?id=690227"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsagehaus-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsagehaus-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsagehaus-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sagehaus-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsagehaus-personal-assistant"}]}