{"id":1994628,"url":"https://alion.io/job/saic-administrative-assistant-2","title":"Administrative Assistant","company":{"id":58788,"name":"SAIC","domain":"saic.com","url":"https://alion.io/company/saic","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":81,"open_postings":57,"ghost_share":0,"stale_share":0.947,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":67000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-23T20:54:18Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-18T05:34:30Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"SAIC is seeking an Administrative Assistant to provide full-time support on-site working as part of a contract team with the DoW Office of the General Counsel (OGC). This position is full time on-site at the Pentagon.\nThe duties and responsibilities of this role are:\nCoordinate closely with OGC offices, Directors, and Associate General Counsels for those offices and Chief FOID and other Government and contract personnel staffing these offices.\nCommunicate with OGC clients regarding the staffing of their packages, taskers, cases, and other related matters.\nEdit and incorporate edits from attorneys onto working legal files using Office 365, Microsoft Word, Windows 11, and various databases, including SharePoint. Opening and closing actions using the OGC suspense tracking system (STS) data file system and the OSD CATMS system.\nSupport efforts by performing search and data entry in the systems.\nPerform both general office duties and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.\nProvide office management support that includes but is not limited to:\nAnswer phones, maintain calendars, escort non-cleared visitors in the office, maintain files (hard and electronic), records management efforts, prepare correspondence, make copies, scan documents, produce files, assist in scheduling monthly reports, provide clerical work, forms management, equipment accountability, and maintain basic office functions.\nCoordinate packages within OGC, and with other OSD offices, the Joint Staff, DoD components and agencies, and other U.S. Government departments and agencies.\nReceive and examine incoming requests, reports, and correspondence.\nReview outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures/instructions, and consistency with other material cleared or in preparation.\nAttend OGC, FOID, and/or local DOJ training and other relevant training, as needed.\nPrepare travel arrangements for the Deputy General Counsel and other federal staff.\nUtilize the Defense Travel System (DTS) and assist with overall DTS administration for the organization, including but not limited to:\nAcquire and update personnel data that will be used to establish traveler profiles in DTS.\nMaintain updates to DTS hen changes occur due to personnel actions within the organization.\nPrepare authorizations.\nReceive and review authorizations and vouchers in the system.\nUpload traveler’s manually prepared and signed vouchers and all receipts into the system for approval by the Authorizing Official.\nScreen and/or verify all receipts and ensure requests for payment are complete, accurate, and conform to all applicable.\nReport problems to the Travel Assistance Center and follow up on fixes.\nRemain current on all DTS changes.\nAssist in travel arrangements for offices, to include execution under the parameters of the DoD travel regulations.\nTrack leave, travel, and other absences of office personnel.\nArrange Government staff entrance into various meeting locations and assist in securing parking.\nEscort clients and visitors to the office for meetings with senior leadership.\nPerform appropriate open and close procedures of secure workspaces and areas.\nHand-carry legal actions to other coordinating offices.\nBe responsible for the distribution of incoming and outgoing official mail.\nPrepare daily leadership books for the Deputy General Counsel.\nAddress and manage office workflow tasks (tracking, organizing, and archiving) and knowledge management activities for Government attorneys and contractor staff, including but not limited to, managing office logistics and supply, developing, and maintaining office standard operating procedures and personnel administrative support.\nMaintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.\nTrack and coordinate all taskers within the office to ensure deadlines are met.\nManage calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.\n Working Hours Requirement\nDaily work hours are 8:00 AM - 5:00 PM (with one hour for lunch) onsite in the customer offices: 8-hour workday.\nEducational Requirement\nAssociate’s degree or two (2) years relevant administrative experience.\nRequired Experience/Skills\nTwo years (2) of experience relevant to general office duties to include maintaining records, preparing correspondence and arranging travel.\nAccomplish tasks utilizing strong organizational and administrative skills; an ability to read, interpret, and understand legal documents and research legal sources; and communicating clearly to attorneys.\nUnderstanding of DoD, Joint Staff, and the Military Departments standards of practice.\nLeverage established relationships with other DoD components and agencies.\nFlexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.\nMotivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.\nStrong ability to multi-task, flexibility to accommodate time-sensitive and mission-critical work.\nDesired:\nBachelor’s Degree.\nPrevious government, law office, corporate general counsel office, or JAG office experience.\nDoD experience.\nWorking knowledge of the Defense Travel System (DTS)\nFamiliarity with knowledge management tools including SharePoint, Access databases, etc.","description_format":"text","description_chars":5544,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","Systems Integrators","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-07T08:30:53Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.35,"p_room":0.45,"age_days":23,"expected_fill_days":15,"reasons":["conf:5","stale_co","velocity","win:tail","comp:junior,brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/saic-administrative-assistant-2","json_url":"https://alion.io/job/saic-administrative-assistant-2.json","meta":{"generated_at":"2026-10-18T09:02:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13456,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58788},"rest":"https://alion.io/mcp/rest/get_company?id=58788"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsaic-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsaic-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsaic-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/saic-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsaic-administrative-assistant-2"}]}