{"id":3188465,"url":"https://alion.io/job/saic-executive-assistant-2","title":"Executive Assistant","company":{"id":58788,"name":"SAIC","domain":"saic.com","url":"https://alion.io/company/saic","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":82,"open_postings":57,"ghost_share":0,"stale_share":0.93,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":147000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":137},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T18:37:37Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-25T00:27:49Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The Executive Assistant (EA) serves as a trusted strategic partner to the Senior Vice President (SVP), providing high-level executive support, operational coordination, and administrative leadership. This role requires exceptional judgment, discretion, organizational expertise, and the ability to proactively manage competing priorities in a fast-paced environment. The EA acts as an extension of the SVP, ensuring seamless execution of business operations, executive communications, strategic initiatives, and stakeholder engagement while maintaining the highest levels of professionalism and confidentiality.\nThis role is ONSITE in San Diego, CA. Must be local to area.\nJOB DUTIES:\nExecutive Partnership & Leadership Support\nServe as a trusted extension of the SVP, representing the executive office professionally and effectively.\nExercise sound judgment in responding to inquiries and providing solutions on behalf of the SVP when appropriate.\nAnticipate executive and business needs, proactively identifying and resolving issues before they escalate.\nSupport strategic priorities by maintaining awareness of organizational objectives, market dynamics, customer engagements, and business initiatives. \nCalendar, Priority Management & Executive Readiness\nOwn and proactively manage a complex executive calendar, ensuring effective prioritization, scheduling, and conflict resolution.\nEvaluate meeting requests against business priorities and make recommendations regarding scheduling, rescheduling, or delegation.\nCoordinate agendas, briefing materials, and executive read-ahead packages for internal and external meetings.\nEnsure the SVP is fully prepared for all engagements through detailed planning and situational awareness. \nMeeting & Event Management\nLead the planning, coordination, and execution of executive meetings, leadership reviews, customer engagements, conferences, and off-site events.\nCoordinate meeting logistics, facilities, technology readiness, travel arrangements, and attendee communications.\nPrepare executive briefing books, talking points, executive summaries, and presentation materials.\nFacilitate meetings as required, capture key decisions, track action items, and ensure timely follow-up on deliverables.\nPartner with program managers and business leaders to ensure materials are complete, accurate, and compliant with organizational standards. \nStrategic Coordination & Communication s\nDraft, edit, and manage executive communications including correspondence, presentations, briefings, leadership updates, and organizational announcements.\nConduct research and synthesize complex information into concise executive-level summaries and recommendations.\nTrack strategic initiatives, milestones, and key business actions to ensure commitments are executed on schedule.\nSupport executive preparation for customer meetings, internal reviews, and leadership engagements. \nFinancial & Administrative Operations\nManage executive expense reporting, approvals, reconciliations, and resolution of returned or rejected submissions.\nEnsure expense reports are accurate, compliant, and processed in a timely manner.\nCoordinate purchase orders, vendor invoices, and other administrative financial activities.\nSupport timecard compliance, reporting requirements, and administrative processes across the organization.\nStakeholder Management & Relationship Building\nBuild and maintain effective working relationships with executives, customers, partners, and key internal stakeholders.\nCoordinate across multiple organizations and functional teams to ensure alignment and execution of executive priorities.\nMaintain professionalism, responsiveness, and exceptional customer service in all interactions. \nOffice & Organizational Support\nSupport onboarding activities for new team members and leaders.\nCoordinate leadership meetings, team events, employee recognition activities, and culture initiatives.\nProvide administrative support to the broader leadership team as needed.\nEnsure smooth day-to-day office operations and executive office management. \nConfidentiality & Compliance\nHandle highly sensitive business, personnel, and organizational information with absolute discretion.\nMaintain strict confidentiality regarding executive discussions, personnel matters, customer information, and strategic business initiatives.\nEnsure compliance with company policies, procedures, and security requirements. \nIn-Office Requirements\nMaintain an executive support presence aligned to SVP office schedules and business needs.\nProvide continuity of support during executive travel and critical business events through a combination of in-office and remote support.\n REQUIREMENTS:\nEducation and Experience:\nBachelor's degree in Business Administration, Management, Communications, or a related field preferred. Equivalent combination of education, military experience, or executive support experience will be considered in lieu of degree.\nMinimum 10+ years of progressively responsible executive administrative support experience.\nMinimum 5+ years supporting senior executives at the Vice President, Senior Vice President, C-Suite, or equivalent leadership level.\nExperience supporting complex organizations with multiple stakeholders, competing priorities, and customer-facing engagements.\nExperience coordinating executive-level meetings, leadership reviews, conferences, and strategic planning events.\nSkills & Competencies:\nExceptional organizational, prioritization, and time-management skills.\nAdvanced calendar management and executive scheduling expertise.\nStrong analytical, problem-solving, and decision-making abilities.\nExcellent verbal and written communication skills.\nAbility to exercise independent judgment and manage highly confidential information.\nStrong executive presence and professionalism when interacting with senior leaders, customers, and external partners.\nProven ability to anticipate needs and operate proactively with minimal direction.\nDemonstrated project management and coordination skills.\nAbility to work effectively under pressure and adapt to changing priorities.\nTechnical Skills:\nAdvanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.\nExperience with collaboration and productivity platforms including Teams, Zoom, and Webex.\nExperience with Concur expense management systems.\nFamiliarity with CRM and business management tools and AI tools such as Co-Pilot.\nSecurity Clearance Requirement:\nMust be a U.S. Citizen.\nMust be eligible to obtain and maintain a U.S. Department of Defense Secret Security Clearance.\nAbility to successfully complete all required background investigations and security requirements associated with clearance 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