{"id":2951323,"url":"https://alion.io/job/saipem-administrative-assistant","title":"Administrative Assistant","company":{"id":1863629,"name":"Saipem","domain":"saipem.com","url":"https://alion.io/company/saipem-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Saipem Careers","truth_index":{"grade":"A","score":85,"open_postings":47,"ghost_share":0,"stale_share":0.617,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ServiceNow","optional":false},{"name":"GDPR","optional":true}],"status":"live","first_seen_at":"2026-10-20T20:08:33Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T21:05:39Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Join Saipem and engineer a sustainable future.\nWe are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.\nPurpose of the position: As Administrative Assistant you will be part of the HR Team. You will provide day to day administrative and HR support, ensuring accurate processing of documentation, timesheets, invoices, and internal requests.\nHow can you support us? Here below your responsibilities:\nProcess and manage invoices and service entries for suppliers and service providers, including agencies.\nReview and process agency timesheets, ensuring accurate and timely administration.\nProvide general administrative support, including scanning, printing and document preparation.\nPerform monthly housekeeping of records and documentation to ensure information is accurately maintained.\nMaintain and organise employee files, including documentation for starters and leavers.\nPrepare and complete standard letter templates, memos and other HR-related correspondence.\nRaise and follow up on SNOW (ServiceNow) tickets as required.\nSupport the team with general filing, document management and administrative activities.\nWhat are we looking for?\nExperience: Proven experience on similar role\nIT skills: Office 365, SAP would be a plus\nWhat we can offer to you:\nContractor position, 12 months, part time 20 to 25h / week\nIR35: Inside\nHybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.\nOur One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals\nLocation: Kingston upon Thames\nStart date: as soon as a successful candidate is identified\nPlease note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.\nAdditional Information\nWe embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.\nSafety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.\nFind out more on our career page here\nOne vision, many paths, limitless possibilities.\nPRIVACY POLICY\nAll candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.\nSaipem Limited","description_format":"text","description_chars":2965,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Oil & Gas","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-20T20:08:33Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (UK Expansion Worker, Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: UK Expansion Worker; Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-22T06:27:10+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":40,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/saipem-administrative-assistant","json_url":"https://alion.io/job/saipem-administrative-assistant.json","meta":{"generated_at":"2026-10-22T21:58:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6827,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1863629},"rest":"https://alion.io/mcp/rest/get_company?id=1863629"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsaipem-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsaipem-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsaipem-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/saipem-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsaipem-administrative-assistant"}]}