{"id":1205558,"url":"https://alion.io/job/sait-facilities-data-and-systems-coordinator","title":"Facilities Data and Systems Coordinator","company":{"id":6308,"name":"SAIT","domain":"sait.ca","url":"https://alion.io/company/sait","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":86,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-09-28T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Calgary, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63995,"max":83109,"currency":"USD","period":"year","gross":null,"usd_annual":83109},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CI/CD","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-23T05:57:29Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-28T06:08:09Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Opportunity\nJob classification: A5157 - Technologist III\n# of positions: 2\nSalary range: $63,995.75 - $83,109.65\nPlacement within the range is typically based upon a review of skills, experience, and internal equity.\nHours per week: 36.25\nPaid leave: 3 weeks vacation per year\nDeadline to apply: 4:00PM, October 5, 2026\nThe Facilities Data and Systems Coordinator is responsible for maintaining the accuracy and integrity of facilities drawings, space records, and facilities management systems.\nThe role administers the Integrated Workplace Management System (IWMS), manages facility and space data across multiple platforms, and ensuring accurate documentation to support campus planning, operations, and strategic decision-making.\nHow you'll contribute\nDrawing Management:\nMaintain campus base drawings and IWMS drawings, ensuring consistency and following established drawing standards.\nMaintain and administer the Facilities Management drawing library, both physical and electronic records.\nCreate and populate new space data records for property, buildings and rooms based upon newly renovated space, newly constructed buildings or new acquisition of space.\nMaintain drawing library catalogue and archival processes to preserve historical records and ensure current information is easily accessible.\nSupport space management initiatives by providing accurate drawing information for planning, occupancy, and reporting purposes.\nRespond to requests for drawings and facility documentation, following appropriate document control practices. \nPoint of Contact (POC) for drawings and data with the ability to be proactive and resolve data discrepancies.\nManage Facilities Management System:\nAdminister and maintain the Integrated Workplace Management System (IWMS) in place (Archibus), ensuring data integrity, functionality, and alignment with operational requirements.\nUpdate IWMS for existing interior space, buildings, facilities, and site documentation.Maintain accurate, complete, and current facility-related data across multiple systems, including VFA, BLIMS, and Cormant.\n\nMonitor data quality through regular audits, validation, and reconciliation activities, resolving discrepancies in collaboration with system users and stakeholders. \nAssist with gathering physical asset data in the field as needed to maintain asset management database.\nCalculate space occupancy based on building code as requested.\nCoordinates with Archibus vendor and hosting service to support cohesive implementation and troubleshooting system errors.\nRespond to requests to update and report on existing space drawings and room number assignments.\nConfigure and maintain system records related to buildings, spaces, assets, and infrastructure to support operational and strategic decision-making.\nTraining and Reporting:\nTraining of internal and external clients on Archibus software, incorporation of data as required for reporting to third party or internal stakeholders\nCreation of custom views/reports for internal and external stakeholders\nRespond to regular and ad-hoc requests for facility, asset, and space data, presenting information in meaningful formats.\nOperations, Special Projects and Other Duties:\nAdminister and maintain the Facilities Management SharePoint site.\nActively participate in Committees.\nContribute to team planning, process improvement, knowledge sharing, and team-building activities.\nWhat you bring\nCertificate or Diploma in Facility Management, Architectural Technology, Engineering Technology, or a related field. Equivalent combination of experience and education may be considered. \n3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management. \nFacilities Management Professional or other facilities related designation is asset. \nExcellent verbal and written communication skills. \nStrong data management and organizational skills, with a high level of accuracy and attention to detail.\nDemonstrated ability to take initiative and ownership of assigned processes to ensure effective, efficient, and continuous delivery of results.","description_format":"text","description_chars":4126,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Continuing Education","Corporate Trainings"],"lifecycle":[{"event":"open","at":"2026-09-24T23:36:56Z"}],"liveness":{"score":67,"band":"ok","label":"Likely open","p_open":1,"p_active":0.704,"p_room":0.945,"age_days":4,"expected_fill_days":14,"reasons":["conf:3","win:mid"],"computed_at":"2026-09-28T05:45:00Z"},"pay":{"stated_usd_annual":83109,"is_top_pay":true},"html_url":"https://alion.io/job/sait-facilities-data-and-systems-coordinator","json_url":"https://alion.io/job/sait-facilities-data-and-systems-coordinator.json","meta":{"generated_at":"2026-09-28T06:47:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4897,"day_limit":5000,"remaining_today":103,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}