{"id":3365343,"url":"https://alion.io/job/salas-obrien-administrative-coordinator-2","title":"Administrative Coordinator","company":{"id":2373010,"name":"Salas O'Brien","domain":"salasobrien.com","url":"https://alion.io/company/salasobrien","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Laconia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe InDesign","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T19:58:43Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T08:22:38Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"ADMINISTRATIVE COORDINATOR\nAt Salas O’Brien, we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. We are committed to living our values every day through collaboration, ownership, innovation, and a focus on creating lasting impact for our clients, our communities, and each other.\nAbout Us\nFounded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We provide integrated engineering and consulting services across numerous industries, including education, healthcare, science and technology, commercial, clean energy, and infrastructure. Our success is driven by talented professionals across engineering, operations, finance, human resources, information technology, marketing, and business development who work together to deliver exceptional results.\nJob Summary\nYou are a highly organized professional who thrives in a collaborative environment. You enjoy supporting project teams, managing multiple priorities, and ensuring office operations and project deliverables are completed efficiently and accurately. You take pride in providing exceptional internal and external customer service while contributing to a positive workplace culture.\nThe Job\nOur office in Laconia, NH is seeking an Administrative Coordinator to provide administrative, project coordination, document management, and office operations support for a multidisciplinary engineering and consulting team. We are looking for a motivated professional who enjoys working in a fast-paced environment and supporting a team committed to excellence.\nPosition Summary\nThe Administrative Coordinator provides administrative, project coordination, document management, and office operations support for a multidisciplinary engineering and consulting team. This role partners with engineers, project managers, commissioning personnel, and corporate staff to support project deliverables, office operations, and exceptional customer service.\nEssential Duties and Responsibilities\nOffice Administration & Reception\nServe as the primary point of contact for incoming office communications, including coverage of the main office telephone line and visitor reception.\nGreet and assist clients, vendors, employees, and visitors in a professional and customer-focused manner.\nProvide support regarding conference room scheduling, meeting logistics, and office resources.\nCoordinate and track the use of shared office assets, including company camera equipment, office keys, and parking passes.\nProvide backup support for mailroom, office supply, and other related functions as needed.\nAssist with Lunch & Learn events, vendor visits, training sessions, and meeting logistics, including room setup and audiovisual support.\nProject Documentation & Deliverable Coordination\nCoordinate the preparation, formatting, quality review, assembly, and distribution of project specifications and technical documents.\nPrepare and package project deliverables, including Schematic Design (SD) Reports, Basis of Design (BoD) Reports, Arc Flash Studies, and other project documentation.\nCoordinate and format narratives and supporting documentation for addenda, bulletins, ASIs, CCDs, RFIs, and other construction administration activities.\nEdit, format, and distribute project correspondence, including memorandums, letters, transmittals, meeting agendas, meeting minutes, and client communications.\nAssist project teams with permit submission packages, including affidavits, narratives, energy compliance documentation, and related materials.\nDistribute, scan, organize, and maintain project-related documentation, including payment applications, change orders, contracts, and owner/contractor correspondence.\nSupport the maintenance and updating of company master specifications.\nProject Team & Information Management\nCreate, maintain, and update project team directories, directory template, and project email distribution groups.\nMaintain project file systems and electronic records in accordance with company standards.\nDownload and organize project photographs.\nPrepare and distribute the weekly project deadline calendar.\nTechnical & Team Support\nProvide administrative and document production support to engineering, commissioning, and construction administration staff.\nAssist staff with document formatting, Microsoft Office applications, and other routine software-related issues.\nSupport project teams in meeting document production schedules and client deliverable deadlines.\nSupport commissioning personnel with the preparation, formatting, editing, and distribution of meeting minutes, field reports, final reports, submittal letters, and project correspondence.\nEmployee Engagement & Office Culture\nAssist with the coordination and logistical support of employee recognition programs, wellness initiatives, seasonal celebrations, team-building activities, and other employee engagement events.\nCoordinate event logistics, vendor communications, scheduling, materials, and related administrative tasks for employee and office activities.\nAssist HR and office leadership with special projects, administrative initiatives, employee programs, and company events as assigned.\n Support community outreach, charitable initiatives, and company-sponsored employee activities.\nQualifications\nAssociate degree in Business Administration, Office Management, Communications, or a related field preferred; equivalent experience considered.\nThree to five years of administrative, project coordination, document control, or professional office support experience, preferably within an engineering, architecture, construction, or professional services environment.\nAdvanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.\nExperience with Deltek Vantagepoint, Procore, Adobe InDesign, AIA Contract Documents, or similar project/document management systems preferred.\nStrong document formatting, editing, and quality control skills.\nExcellent organizational, communication, and customer service skills.\nAbility to manage multiple priorities and deadlines in a fast-paced environment.\nDemonstrated professionalism, confidentiality, and sound judgment.\nKey Competencies\nAdministration & Office Operations\nProject Coordination\nDocument Control & Quality Assurance\nClient Service & Communication\nOrganization & Time Management\nAttention to Detail\nProblem Solving\nTeamwork & Collaboration\nAdaptability\nProfessional Judgment & Confidentiality\nWhy Work for Salas O’Brien?\nWith a culture built on ownership, collaboration, and professional growth, Salas O’Brien offers employees the opportunity to make a meaningful impact while building rewarding careers.\nOur employees enjoy:\nA variety of projects and clients\nCollaboration with industry experts\nOpportunities for professional growth and advancement\nAn ownership-driven culture\nEmployee ownership opportunities\nCompetitive compensation and benefits\nWe also offer comprehensive benefits, professional development and licensure reimbursement, flexible work arrangements, and resources that support employee well-being.\nLocation: Laconia, NH\nTravel: Minimal to none\nCompensation & Benefits:\nThe expected base hourly range for this role is $25.00 - $30.00 USD. Actual compensation will be determined based on several factors including skills, experience, qualifications, and location.\nThis role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:\nMedical, dental, and vision insurance\n401(k) with company match\nPaid time off and company holidays\nWellness programs and employee assistance resources\nProfessional development support\nFor more information, visit our full benefits overview here. Salas O'Brien US Benefits Website\nEqual Opportunity Employment Statement\nSalas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.\nThird-Party Agency Notice\nSalas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. 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