{"id":3433589,"url":"https://alion.io/job/salas-obrien-contract-recruiting-administrator","title":"Contract Recruiting Administrator","company":{"id":2373010,"name":"Salas O'Brien","domain":"salasobrien.com","url":"https://alion.io/company/salasobrien","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-30T05:48:23Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":25,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T22:12:31Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-10-30T08:22:38Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Contract Recruiting Administrator\nAt Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.\nBuilding for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career-and they’ll receive great total rewards along the way.\nAbout Us\nFounded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.\nWe work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.\nOur technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.\nRole Summary\nThe Contract Recruiting Administrator helps Salas O’Brien’s Talent Acquisition team deliver an organized, responsive, and positive recruiting experience by owning essential coordination and administrative support. This person schedules interviews, manages routine candidate communications, supports recruiter-directed sourcing activities, and maintains accurate recruiting system records. By keeping logistics, follow-up, and information organized, the role reduces administrative demands on Technical Recruiters and Technical Talent Sourcers so they can focus on specialized recruiting, proactive pipeline development, and candidate engagement.\nThe position focuses on day-to-day recruiting support across assigned teams and business units. Working closely with Technical Recruiters, Technical Talent Sourcers, and hiring teams, the Recruiting Administrator helps maintain candidate pipelines, coordinate next steps, and ensure timely follow-through. The role also uses approved AI tools to organize details, prepare communications, and improve administrative efficiency.\nThis is a six-month contract opportunity with the potential to become a permanent, full-time position based on performance and business needs.\nKey Responsibilities\nTalent Acquisition Team Support\nProvide administrative and coordination support to the Talent Acquisition team.\nHelp prepare and post approved job openings in recruiting systems and on designated job boards.\nTrack recruiting activities, outstanding tasks, and follow-up needs.\nPrepare recruiting materials, candidate summaries, and interview documents.\nUse approved AI tools to organize information, summarize notes, draft routine communications, and track action items.\nReview AI-assisted work for accuracy and follow company guidelines for confidential information.\nSupport recruiting events, hiring initiatives, and special projects.\nInterview Scheduling and Coordination\nSchedule phone, virtual, and in-person interviews with candidates, recruiters, and hiring teams.\nCoordinate calendars across locations and time zones.\nProvide clear interview confirmations, meeting links, instructions, and relevant materials.\nManage scheduling changes and communicate updates promptly.\nCoordinate candidate travel and related arrangements when needed.\nFollow up with interviewers to collect feedback and help recruiters maintain timely next steps.\nSourcing and Pipeline Support\nSupport Technical Recruiters and Talent Sourcers in identifying prospective candidates using established search criteria.\nSearch recruiting databases, professional networks, job boards, and other approved sources.\nReview resumes against recruiter-defined requirements and flag potential matches for review.\nAssist with approved outreach and follow-up communications.\nOrganize prospective candidates into relevant talent pools by discipline, location, and hiring need.\nKeep sourcing records and candidate contact information accurate and current.\nCandidate Communication and Experience\nServe as a responsive point of contact for scheduling and recruiting logistics.\nKeep candidates informed about interview arrangements and next steps in coordination with recruiters.\nRespond to routine process questions and direct hiring or compensation questions to the appropriate recruiter.\nHelp ensure candidates receive timely, professional, and consistent communication.\nFlag delays or communication gaps that could affect the candidate experience.\nSupport a smooth transition between recruiting stages and the onboarding team.\nRecruiting Systems and Reporting\nMaintain accurate candidate records, recruiting activity, and interview details in the applicant tracking system.\nUpdate candidate statuses at the direction of recruiters.\nHelp identify duplicate records, missing information, and data inconsistencies.\nPrepare routine reports on interview activity, candidate progress, and outstanding tasks.\nMaintain recruiting templates, scheduling resources, and process documents.\nHandle candidate information confidentially and follow established data management practices.\nPartnership and Collaboration\nWork closely with recruiters and sourcers to understand priorities and support needs.\nCoordinate with hiring managers, interview teams, HR partners, and onboarding teams.\nHelp ensure candidates experience one consistent Salas O’Brien recruiting team.\nCommunicate workload constraints and competing priorities early.\nIdentify practical improvements that reduce administrative work and improve responsiveness.\nSupport company-wide recruiting priorities as hiring needs change.\nMeasures of Success\nSuccess is measured by the accuracy, timeliness, and reliability of recruiting support and the experience provided to candidates and hiring teams.\nTimely interview scheduling and resolution of scheduling changes\nAccuracy and completeness of recruiting system records\nTimely candidate communication and follow-through\nCompletion of assigned recruiting tasks\nQuality and relevance of sourcing support\nTimely collection of interview feedback\nPositive feedback from candidates, recruiters, and hiring teams\nEffective, accurate use of approved AI tools to support coordination and administrative tasks\nExperience and Qualifications\n0-3 years of experience in recruiting coordination, HR administration, scheduling, or a related administrative support role. Entry-level candidates are welcome.\nStrong organizational skills and attention to detail.\nAbility to coordinate multiple calendars, priorities, and deadlines.\nClear, professional written and verbal communication.\nStrong customer service skills and a responsive, collaborative approach.\nAbility to handle confidential information with discretion.\nProficiency with Microsoft Outlook, Teams, Excel, and related productivity tools.\nExperience using AI tools to coordinate details, organize information, draft communications, summarize notes, or manage follow-up tasks, with the ability to verify accuracy.\nExperience with applicant tracking systems, particularly UKG Pro Recruiting, is preferred.\nFamiliarity with candidate sourcing, resume review, or professional networking tools is preferred.\nExperience supporting engineering, technical, architecture, construction, or other professional services teams is preferred.\nContract Terms and Compensation\nThis is a six-month contract position with the potential to become a permanent, full-time position based on performance and business needs.\nThe expected pay range for this role is $25-$28 USD per hour. Actual compensation will be determined based on skills, experience, qualifications, and location.\nAny benefits eligibility will be determined by the applicable contract and employment terms.\nEqual Opportunity Employment Statement\nSalas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.\nThird-Party Agency Notice\nSalas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. 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