{"id":717462,"url":"https://alion.io/job/salixdata-executive-assistant","title":"Executive Assistant","company":{"id":697580,"name":"SALIX Data","domain":"salixdata.com","url":"https://alion.io/company/salixdata","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Nairobi, Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7500,"max_usd":15500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-08-27T18:37:15Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-31T01:56:45Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"Founded in 1999 by two brothers with a bold idea that good data can do great things, SALIX Data has grown into a trusted global partner serving more than 2,500 clients worldwide. Operating at the intersection of precision and purpose, we deliver Business Process Outsourcing, Forensic Collection, E-Discovery Processing, Cybersecurity, and Workflow Automation services, stepping in when the stakes are high and accuracy cannot be compromised. What truly distinguishes us is not just our technology, but our people. We do not hire to fill seats; we seek thinkers and builders who question, improve, and take ownership. By placing the right people in the right seats, we create the conditions where excellence follows naturally. Here, ideas are valued, growth is intentional, and roles are platforms for meaningful contribution rather than rigid boxes. The work is real, the expectations are high, and the impact is visible. SALIX stands for Service, Achievement, Leadership, Integrity, and eXpertise, principles that guide how we serve our clients and how we show up for one another every day.\nOur client is a fourth-generation, family-owned manufacturer of custom brass hardware for the high-end leather goods and accessory trade; the buckles, clasps, closures, and fittings found in handbags, purses, and leather goods worldwide. In business since 1945 and based in Massachusetts, the company runs its own production facilities in Asia and controls the full process in-house, from initial design and prototyping through manufacturing, warehousing, and worldwide shipping.\nWe are seeking a highly capable Executive Assistant to support a US-based executive leading multiple business functions, including Operations, Sales, Product Development, Marketing, and Logistics. In this role, the successful candidate will serve as a trusted extension of the executive's office, helping manage priorities, streamline information flow, drive follow-through, and ensure critical initiatives stay on track. The ideal candidate is exceptionally organized, commercially aware, and proactive.\n Executive Information and Administrative Management\nTriage the executive's inbox, clearing routine and notification emails; banking, HR/payroll, system alerts, SaaS notifications, so only items genuinely needing attention get through. \nProgressively take on more direct filtering and filing as familiarity with the business builds. \nFilter routine communications and escalate only critical matters. \nCategorize emails by urgency, significance, and required action. \nManage Calendar scheduling and coordination\nAssist with travel planning and document preparations \nSupport Process documentation and SOP management \nCreate structured daily executive briefings highlighting decisions, risks, opportunities, and priorities. \nThe goal is to provide clarity and actionable insight rather than forwarding individual emails. \nFreight and Logistics Monitoring\nMonitor shipment, freight schedule, and customs activity across all carriers and brokers. \nTrack and flag exceptions, delays, or documentation issues as they arise. \nCoordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues. \nData Entry & Research Projects\nOwn data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project. \nConduct ad hoc research projects as they arise. \nThe Ideal Candidate\nHighly proactive and solutions-oriented \nExceptionally organized and detail-focused \nAble to work independently with minimal supervision \nA strong communicator with excellent business writing skills \nComfortable handling sensitive and confidential information \nAnalytical, resourceful, and commercially aware \nCalm under pressure and capable of managing competing priorities \nRelentless in follow-through and accountability \nMost importantly, you know how to distinguish between information and insight \nWhat Success Looks Like\nThe executive feels genuinely in the know without being pulled into every thread. Deliver concise, high-quality daily executive briefings. \nA daily digest that consistently separates decisions, FYIs, exceptions, and logistics statuses. \nCreate visibility across projects, priorities, and business initiatives. \nFreight and logistics exceptions are caught and flagged before they become problems. \nGrowing ownership of inbox filtering and filing as trust is established. \nSignificantly reduce administrative burden on the executive. \nBecome a trusted business partner and key contributor to executive effectiveness. \n Bachelor's degree in business, Commerce, Operations, Supply Chain, Communications, or a related field. \nMinimum 3 years' experience supporting senior leaders, founders, CEOs, managing directors, or executive teams. \nExperience working with international clients, multinational organizations, or global teams. \nStrong proficiency in Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, and SharePoint). \nExperience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms. \nExperience with PM tools (Microsoft Planner, Asana, Click up, Monday.com Trello) \nProven experience coordinating projects, managing workflows, and tracking business initiatives. \nExceptional written and verbal communication skills. \nPreferred Experience\nDirect support of a CEO, Founder, President, or Managing Director. \nExperience supporting US-based executives or organizations. \nExposure to logistics, manufacturing, distribution, supply chain, or operations environments. \nExperience creating executive reports, dashboards, and management updates. \nAdvanced Excel and business reporting skills. \nWe are seeking a top-tier professional who can think critically, communicate effectively, execute relentlessly, and operate as a trusted extension of a senior executive's office. If that describes you, we invite you to apply.\n SALIX DATA is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.\nTo join us on this incredible journey, kindly submit your resume and cover letter highlighting your interest in the position and showcasing your relevant qualifications. \nApplications will be considered on a rolling basis. Please note that only shortlisted candidates will be contacted.\nWe eagerly anticipate receiving your applications and embarking on this rewarding journey together, making a difference as we make the data meaningful.","description_format":"text","description_chars":6528,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"China","iso":"CN","kind":"region"},{"name":"India","iso":"IN","kind":"region"},{"name":"Japan","iso":"JP","kind":"region"},{"name":"United Arab 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