{"id":2946011,"url":"https://alion.io/job/sambatek-permit-coordinator-office-administrator","title":"Permit Coordinator & Office Administrator","company":{"id":3854401,"name":"Sambatek","domain":"sambatek.com","url":"https://alion.io/company/sambatek","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Raleigh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-20T14:06:27Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-04T23:43:49Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Description\nSambatek, LLC is a professional services firm that specializes in civil engineering, planning, surveying, and environmental services. We serve public and private clients throughout the country with office locations in Minnesota and North Carolina. We embrace challenging projects and work hard to help our clients find success.\nSummary\nSambatek is seeking a highly organized, detail-oriented Permit Coordinator & Office Administrator to support our Raleigh, NC office. This role is an opportunity to work alongside our engineering and project management teams to keep projects moving forward, coordinate permitting activities, and help maintain efficient office operations.\nFrom working with municipalities to secure project approvals to tracking project deliverables and supporting day-to-day office needs, you’ll play an important role in keeping our teams organized and our projects on schedule. We’re looking for a proactive problem-solver who enjoys working with people, takes pride in the details, and thrives in a collaborative, fast-paced environment.\nWork Location: On-site/in-office\nPay Rate Type: Hourly with overtime rate of 1.5x base pay for all hours worked over 40 in a week (Offered compensation will be based on location and individual qualifications)\nResponsibilities\nPermitting & Project Coordination:\nCoordinate and manage permitting activities with municipalities and other Authorities Having Jurisdiction (AHJs) to support project approvals and keep projects moving forward\nPrepare, submit, and track permit applications, required documentation, and related approvals\nCoordinate with project managers, engineers, architects, outside consultants, and municipal representatives to obtain necessary documents and resolve permitting questions\nMaintain permitting records, project tracking tools, schedules, and reports to monitor application status, approval timelines, and upcoming deadlines\nReview plans and project start packages for accuracy, including revision dates and required documentation\nCoordinate required inspections and follow up on outstanding approvals and documentation\nMaintain organized digital files for permits, site plan applications, project approvals, licenses, and other project records\nAssist with preparing entitlement documents, public hearing notifications, and presentation materials as needed\nSupport project management and engineering staff with deliverable tracking, schedule updates, scope of work documentation, and other project coordination needs\nProject & Administrative Support:\nAssist with project accounting and financial tracking, including entering project financial information, preparing reports, monitoring project backlog, and supporting project managers with project-specific information\nHelp maintain project schedules and internal deliverable trackers, ensuring dates and milestones are current\nProcess client payments and coordinate with the Accounting team to ensure timely and accurate processing\nPrepare check requests and coordinate project-related paperwork and documentation\nMaintain project, proposal, and office records to ensure information is accurate, organized, and accessible\nSupport license tracking, renewals, reporting, and related administrative requirements\nCoordinate travel arrangements, training sessions, meetings, and appointments\nProvide general office support, including mail distribution, correspondence, document formatting, filing, supply ordering, and other administrative tasks\nAssist with internal communications and employee events, including staff celebrations, recognition activities, and company meetings\nTake on additional projects and administrative responsibilities as needed to support the Raleigh office\nRequirements\nAssociate or bachelor’s degree from an accredited university or technical college preferred; relevant experience may be considered in place of a degree\n1-3 years of experience in permitting, project coordination, or office administration\nStrong organizational skills, attention to detail, and the ability to manage multiple priorities\nStrong communication and follow-up skills, with a positive, team-oriented, and service-focused approach\nPreferred Qualifications:\nExperience in land development or the architecture, engineering, and construction (A/E/C) industry\nExperience working with municipalities, permitting agencies, or other regulatory authorities\nProficiency in Microsoft Office, particularly Word and Excel, with experience using PDF editing tools\nFamiliarity with project management or CRM systems; experience with Newforma\nAbility to read and interpret blueprints, site plans, and plot plans\nPhysical Demands and Work Environment\n Work is primarily performed in an office environment\nAbility to occasionally move equipment/objects weighing up to 10 pounds\nBenefit Information\nRegular full-time employees will have access to:\nMedical, dental, and vision plans\nHSA and FSA options\nEmployer-paid short-term and long-term disability coverage\nEmployer-paid life insurance and accidental death & dismemberment insurance\nEmployee assistance program\nVoluntary benefits such as additional life insurance coverage, accident coverage, and critical illness coverage\nPaid time off and holidays\nRetirement 401(k) plan with company match\nStarting January 1, 2026, eligible Minnesota employees will be covered under Minnesota Paid Family & Medical Leave (PFML), providing paid, job-protected time away from work for family, medical, or parental needs\nSambatek, LLC is an equal opportunity employer and values diversity in its workforce. We select candidates without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, marital status, military status, and any other category protected by law.","description_format":"text","description_chars":5784,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Insurance coverage","Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-20T18:44:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.845,"p_room":0.9,"age_days":14,"expected_fill_days":26,"reasons":["conf:5","win:mid","comp:junior"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/sambatek-permit-coordinator-office-administrator","json_url":"https://alion.io/job/sambatek-permit-coordinator-office-administrator.json","meta":{"generated_at":"2026-11-05T05:06:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6188,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3854401},"rest":"https://alion.io/mcp/rest/get_company?id=3854401"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsambatek-permit-coordinator-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsambatek-permit-coordinator-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsambatek-permit-coordinator-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sambatek-permit-coordinator-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsambatek-permit-coordinator-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2946011}},{"tool":"search_jobs","arguments":{"company":"sambatek.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2946011},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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