{"id":1919784,"url":"https://alion.io/job/samuel-administrative-assistant","title":"Administrative Assistant","company":{"id":2355398,"name":"Samuel, Son & Co.","domain":"samuel.com","url":"https://alion.io/company/samuel-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":18,"ghost_share":0,"stale_share":0.944,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":50000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-10T14:24:36Z","employer_posted_date":"2026-08-10","last_verified_at":"2026-10-24T17:27:14Z","board_verified":true,"closed_at":null,"days_open":75,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":75},"description":"WHAT WE OFFER:\nSalary - Paid Bi-Weekly, Direct Deposit \nCompetitive pay rates\nPaid vacation & sick time \n10 paid holidays/year\nMedical, Dental, & Vision benefits - 1st of the month after hire date\nVoluntary & Supplemental insurances to choose from\nShort & Long Term Disability, Life & AD&D Insurance - all company paid for\n401K Plan with a company match of 5% - 2nd month after hire date\nAnnual Safety Boot Allowance - up to $150/year\nDiscounts with nationwide companies (GM, Nissan, Ford, Samsung, hotels, etc.)\nPrincipal Accountabilities / Responsibilities\nFile administrative materials by following the pre-established filing system and placing materials into proper location to orderly archive files for proper storage and efficient retrieval when necessary.\nRespond to incoming calls and visitors by timely and politely directing them to the individuals they wish to contact.\nCollects, organizes, and files the following items both electronically and physically (i.e. SLs, BLs)\nMay provide additional administrative support by processing customer and vendor invoices, payment requests and delivery tickets, performing certain banking functions and performing other clerical duties on an as needed basis.\nCoordinate with Accounts Payable department to set up new vendors within Medius, as well as maintain proper documentation and information from vendors to be set up.\nOpen and sort incoming mail daily by following pre-established guidelines as well as preparing all courier packages for daily pick up.\nMonitors and maintains the uniform invoices for accuracy compared to active and inactive employee’s, reconciles any discrepancies.\nGenerate reports as requested by various departments to assist in the evaluation of performance or costing of product or processes. (i.e., monthly reports needed: Production, Quality, Safety, AP, and Expense reports.)\nUpdates communication board(s) with daily production reports and latest Haz recs, and safety contacts.\nMaintain Problem Alert copies of closed items for record retention.\nResponsible for promptly scanning and coding invoices as they are received for: Columbia and Toledo facilities, Automotive USA, and Samuel Metal Trading.\nMaintain detailed inventory counts of all office, plant, and production consumables (i.e. office supplies, janitorial supplies, VCI, plastic, strapping, etc.) and order as needed. Ensuring proper levels are kept for efficient operation and cost control.\nManage orders for inventory items, monitoring lead times with critical vendors.\nPerform cycle counts and assist with scanning inventory (coils and finished goods), as needed.\nReconcile inventory issues (i.e. Missing Tags/Material, Incorrect Tags, Location, etc.) on an ongoing basis.\nOversee the distribution and maintain the inventory of branch promotional items.\nCommunicates with PPE vendors to maintain proper stock of required PPE items (i.e., Fastenal, Grainger, etc), as well as coordinates the safety boot truck to come bi-annually for employees.\nCoordinates the availability of branch meeting space and facilitates refreshments for special events (i.e., vendors, customers, visitors, etc.)\nAssists in the coordination and maintenance of branch safety files (i.e., SOPs & SSOPs).\nUpdate bulletin boards with events and information monthly.\nCreate and post monthly birthday and work anniversaries for employee recognition.\nUpdate communication boards (both TV monitors and bulletin boards) as needed.\nAssists the Human Resources Department with branch specific duties, as needed, such as:New Employee Orientation sessions,\nTraining records (printing SSOP/SOPs),\nMaintaining/updating the training matrix,\nCoordinating events with planning and organizing,\nSafety month events coordination, etc.\n\nPerforms all other related duties as assigned.\nGeneral\nComplies with the designated IATF16949 responsibilities, environmental management system, health & safety and company rules and guidelines.\nEnsures company safety policies are adhered to and safe work habits are utilized by all department personnel and visitors. Wears personal protective equipment (PPE) as always required.\nMaintains a high standard of general housekeeping consistent with 5S standards.\nStrives for continuous improvement.\nPosition Qualifications\nHigh School diploma required, plus 1-2 years of job-related experience.\nMicrosoft Office suites experience required.\nEOE - Samuel, Son & Co. 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