{"id":2962732,"url":"https://alion.io/job/san-rafael-administrative-assistant-iii","title":"Administrative Assistant I/II","company":{"id":1917558,"name":"San Rafael","domain":"cityofsanrafael.org","url":"https://alion.io/company/cityofsanrafael","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":"careersingovernment.com","ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Rafael, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":5487,"max":6670,"currency":"USD","period":"month","gross":null,"usd_annual":80040},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-11T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-20T00:00:00Z","board_verified":false,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Job Description\nADMINISTRATIVE ASSISTANT I/II Level I: $5,487 - $6,670 monthly (DOE/DOQ)\nLevel II: $6,050 - $7,354 monthly (DOE/DOQ)\nPlus excellent benefits\nAPPLICATION DEADLINE: Apply by Monday, November 9, 2026 @ 5:00 PM\nTHE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2026-2027annual budget of approximately $208 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.\nSan Rafael's Organizational culture framework is an initiative called\"Together San Rafael.\" City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. TheTogether San Rafael initiative is focusedon modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.\nABOUT THE DEPARTMENT\nThe San Rafael Fire Department is an all-risk fire agency with 69 highly trained operational firefighters providing services in firefighting, Advanced Life Support (ALS) response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.\nThe San Rafael Fire Department delivers exceptional public service from seven neighborhood fire stations. Our department philosophy of community fire servicing emphasizes collaborative relationships with the community.\nTHE POSITION\nThe San Rafael Fire Department is seeking a full-time Administrative Assistant I/IIto join our Administrative Division. At the direction of the Department's Senior Management Analyst, this position provides administrative support to the Fire Department.\nThe Administrative Assistant I/II supports the Fire Department and works within the Fire Administration Division. The ideal candidate is an administrative professional skilled in municipal functions, public and internal communication, and accounting principles. Those with strong customer service skills, direct local government experience, vendor communication and billing, and Microsoft Office skills are preferred. Spanish language skillset is preferred but not necessary.\nCandidates should possess excellent organizational skills and the ability to exercise sound judgment, maintain confidentiality, and provide courteous and effective service to employees, outside agencies, and members of the public. The ability to prioritize and manage multiple ongoing tasks, respond appropriately to inquiries, and handle sensitive information with discretion is essential.\nESSENTIAL DUTIES AND RESPONSIBILITIES (Including but not limited to)\nThis list is meant to be representative, not exhaustive. CLICK HERE for the full job description.\nSet up and maintain financial, statistical, and operational records, including preparing departmental payroll submittals.\nAccounts payable and receivable including creating vendors profiles, entering invoices, tracking department credit cards, and creating purchase orders.\nRespond to record requests and review subpoenas.\nCreate, edit, and update departmental information on our website.\nCarry out routine required procedures related to departmental hiring.\nPrepare required reports for various departmental programs.\nRefer more complex requests, technical inquiries or serious complaints to appropriate staff members.\nMaintain inventory and office supplies.\nResearch and compile information as requested.\nRecommend organizational procedural changes affecting clerical activities.\nScreen calls, visitors, mail, and email and take action appropriate to request/situation.\nIndependently respond to letters and general correspondence of a routine nature.\nFollow up on projects, transmits information and keeps informed of department activities.\nBuild and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.\nEDUCATION AND EXPERIENCE\nA typical way of gaining the knowledge, skill and ability outlined above is:(Please seejob spec for additional details):\nLevel I:\nEquivalent to completion of twelfth grade and two years of responsible clerical experience.\nLevel II:\nEquivalent to completion of twelfth grade and two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.\nValid California Driver's License Preferred\nOnline Testing Assessment Requirement\nAll candidates who meet the minimum qualifications for this position will be required to complete an online testing assessment as part of the recruitment process. Candidates must achieve a minimum passing score of 70% to advance and be considered to move forward in the selection process. Candidates who do not achieve the minimum passing score will not be considered for further advancement in this recruitment.\nJob Announcement URL: \nhttps://canva.link/2clzt3rn3a3yqzj\nJob Description URL: \nhttps://canva.link/2clzt3rn3a3yqzj\nJob PDF: \nRecruitment Brochure - Administrative Assistant I-II (Fire).pdf \nBenefits \nThis position is a regular position of the City's SEIU Local 1021 employee group and is eligible to receive benefits including but not limited to:\nMEDICAL | City group health coverage, with the City paying a fixed dollar amount toward the cost of the monthly insurance premium: Employee only: $998.00 | Employee plus one: $1,995.00 | Family: $2,520.00\nDENTAL | Premium fully paid for employee plus eligible dependents.\nVISION | Premium fully paid for employee.\nVACATION LEAVE | 10 days annually, increases after 3 years of service\nSICK LEAVE | 12 days annually\nHOLIDAYS | 12 paid City holidays plus 1 floating holiday per year\nBEREAVEMENT LEAVE | Up to 5 days paid leave\n PAID PARENTAL LEAVE (if eligible) | Up to 300 hours paid leave. SEIU employees also contribute to State Disability Insurance (SDI)\nEND OF LIFE CARE LEAVE | Up to 80 hours paid leave\nLIFE INSURANCE & AD&D | $20,000 Life policy and $20,000 AD&D policy\nLONG TERM DISABILITY | 66.67% of salary, up to $1,000 per month\nRETIREMENT | Enrollment in the Marin County Retirement System (MCERA) pension plan, a defined benefit retirement programTier 2 - hired on or after 7/1/2011: 2% @ 55, Average of 3 highest years\nTier 3 PEPRA - hired on or after 1/1/2013: 2% @ 62, Average of 3 highest years\n\nGYM MEMBERSHIP REIMBURSEMENT | Up to $198 per year\n BILINGUAL PAY (if eligible) | Up to $250 per month\nSpecial Instructions \nAPPLICATION DEADLINE: Apply by Monday, November 9,2026, at 5:00p.m.\nInterview schedule (In Person Preferred)\nFriday, November 20th - First panel interviews (in person preferred)\n\nTuesday, December 1st -Finalist interview (in person)\n\nInterview dates are firm - please plan your schedule accordingly. \nRecruitment Contact \nContact phone: \n(415)485-3474\nContact email: \n\nClosing Date/Time: 11/9/2026 at 5pm or until 100 applicants","description_format":"text","description_chars":7600,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true}]},"benefits":["Gym membership","Life insurance","Parental leave","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Law Enforcement"],"lifecycle":[{"event":"open","at":"2026-10-20T23:17:52Z"}],"visa":[],"liveness":{"score":48,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.757,"p_room":0.75,"age_days":24,"expected_fill_days":25,"reasons":["seen:15","win:late"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":80040,"is_top_pay":true},"html_url":"https://alion.io/job/san-rafael-administrative-assistant-iii","json_url":"https://alion.io/job/san-rafael-administrative-assistant-iii.json","meta":{"generated_at":"2026-11-04T08:29:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13193,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1917558},"rest":"https://alion.io/mcp/rest/get_company?id=1917558"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsan-rafael-administrative-assistant-iii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsan-rafael-administrative-assistant-iii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsan-rafael-administrative-assistant-iii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/san-rafael-administrative-assistant-iii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsan-rafael-administrative-assistant-iii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2962732}},{"tool":"search_jobs","arguments":{"company":"cityofsanrafael.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2962732},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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