Executive Assistant, META

Job Description Summary

Liaising with other office support & facilities across multiple departments, and global/regional teams in support of their activities.

Help define communication and engagement activities and implement / execute aligned approach.

Job Description

Major accountabilities:

• Manage complex calendars, scheduling, priorities and correspondence for the Head META Cluster and selected members of the META Leadership Team.
• Coordinate domestic and international travel, itineraries, visas, accommodation and related logistics.
• Organize META Leadership Team meetings, town halls, workshops, leadership visits and offsite sessions, including agendas, materials and logistics.
• Prepare and format presentations, briefing packs, reports, organizational charts and leadership communications.
• Track meeting decisions and actions and coordinate timely follow-up with relevant stakeholders.
• Act as a professional point of contact for country leaders, regional and global functions, and selected external stakeholders.
• Support strategic projects, organizational initiatives, approval processes, document control and records management.
• Handle sensitive business and people information with a high level of discretion and confidentiality.
• Help define communication and engagement activities and align with in country timelines and key stakeholders, including townhalls, virtual talent connections with country teams etc.
• Support onboarding and administrative coordination for leadership team members where required.
• Coordinate office management and operational administration where applicable and in line with company policies.

Key performance indicators:

• Effective prioritization and responsive support for the Head META Cluster and selected members of the META Leadership Team.
• Timely, accurate and high-quality meeting materials, presentations and correspondence.
• Well-coordinated leadership meetings, travel, events and visits.
• Timely completion and follow-up of agreed actions.
• Positive stakeholder feedback on service quality, professionalism and collaboration.
• Consistent protection of confidential information and compliance with company requirements.

What you will bring to the role:

• Bachelor’s degree in a related field.
• Relevant qualification in business administration, office management or a related discipline is advantageous.
• Fluent English is essential.
• Arabic is desirable
• At least 5 years of Executive Assistant or senior administrative support experience to top management (General Managers, Head of Function etc)
• Experience in working in a matrixed multinational environment.
• Demonstrated experience in managing complex calendars and coordinating international travel.
• Strong experience organizing leadership meetings, events and multi-country activities.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel and Teams.
• Proven experience in using AI tools and resources
• Excellent planning, organization, communication and stakeholder-management skills.
• Strong attention to detail and ability to manage competing priorities in a fast-paced, changing environment.
• High discretion, sound judgment, intercultural awareness and a proactive, solution-oriented mindset.

Why Sandoz?

Sandoz is the global leader in Biosimilar and Generic medicines, a segment of the healthcare industry that delivers 80% of the world’s medicines at 30% of the cost, touching the lives of more than 1 billion people across 100+ countries! While we are proud of our achievements, we have an ambition to do more, so that everyone can achieve the basic human right of access to good healthcare.

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help even more people gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills, experience an agile and collegiate environment with impactful careers, where diversity of thought is welcomed and where personal growth is supported!

Join us, help us make healthcare fairer and faster.

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

#Sandoz

Skills Desired