{"id":1931385,"url":"https://alion.io/job/sanofi-hub-operations-support","title":"Hub Operations Support","company":{"id":146,"name":"Sanofi","domain":"sanofi.com","url":"https://alion.io/company/sanofi","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":98,"open_postings":92,"ghost_share":0,"stale_share":0.272,"repost_share":0.022,"time_to_fill_p50_days":14,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bogotá, Colombia"],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":57000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":4190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-05T22:03:05Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-12T08:57:59Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Hub Operations Support\nLocation: Bogotá \nGrade: L1\nHiring Manager: Head Of Bogota - HUB Americas\nAbout the job\nAt Sanofi, we're committed to providing the next-gen healthcare that patients and customers need. It's about harnessing data insights and leveraging AI responsibly to search deeper and solve sooner than ever before.\nOur Hubs are a crucial part of innovatively improving performance across every Sanofi department and providing a springboard for the amazing work we do. The Bogotá Hub for the Americas is a dynamic, fast-paced environment where operational excellence meets cross-functional collaboration.\nAs Hub Operations Support Coordinator, you will be the operational backbone of the Hub, ensuring seamless day-to-day operations while delivering an exceptional employee and visitor experience. You will coordinate administrative, financial, facility, and engagement activities, helping maintain a high-performing and collaborative workplace environment.\nMain Responsibilities\nCoordinate internal and external visits, including meeting room bookings, catering, transportation, security arrangements, and on-site logistics.\nManage visitor experience initiatives, access card requests, and Hub branding materials.\nSupport facility-related activities to ensure a smooth workplace experience.\nTrack Hub budgets, expenditures, and financial allocations.\nMaintain budget monitoring tools and support financial reporting activities.\nParticipate in budget reviews and P&L discussions to ensure financial accuracy.\nMaintain accurate headcount records, organizational data, and cost center allocations.\nSupport onboarding and offboarding administrative processes.\nGenerate regular headcount reports and employee data updates.\nSupport stakeholders with PO creation and procurement processes.\nMaintain PO tracking systems and documentation.\nCoordinate with vendors and internal stakeholders to ensure timely invoice and payment processing.\nCoordinate Hub off-sites, team-building activities, and employee engagement initiatives.\nManage vendors, logistics, POs, invoices, and attendance tracking for events.\nSupport community programs and maintain employee communication channels.\nCoordinate onboarding logistics, workspace preparation, technology setup, and orientation sessions.\nManage welcome kits, company merchandise, and inventory tracking.\nEnsure a positive and seamless onboarding experience for new employees.\nSupport leadership meetings through agenda preparation, note-taking, and follow-up actions.\nMaintain operational documentation, communication lists, and reporting tools.\nEnsure Business Continuity Plan (BCP) compliance and coordination activities.\nMonitor hybrid work attendance and support workspace planning initiatives.\nBuild strong partnerships across functions including Digital, People & Culture, Workplace Experience, HSE, and other Hub stakeholders.\nAbout You\nExperience\n2-3 years of experience in administrative operations, office coordination, workplace services, or a similar support function.\nExperience managing budgets, purchase orders, vendor relationships, and administrative processes.\nDemonstrated experience supporting onboarding activities and cross-functional coordination.\nExperience in event planning, facilities management, or workplace operations is a strong advantage.\nAbility to manage multiple priorities in a fast-paced, international environment.\nTechnical - Soft Skills\nStrong organizational and prioritization capabilities.\nExcellent communication and stakeholder management skills.\nProactive mindset with a strong sense of ownership and accountability.\nCustomer-service orientation and attention to detail.\nAbility to work independently while collaborating effectively across teams.\nAdaptable and resilient in a dynamic multicultural environment.\nHigh level of professionalism and discretion when handling confidential information.\nAdvanced knowledge of Microsoft 365 applications (Excel, Outlook, Teams, PowerPoint, SharePoint).\nExperience with SAP or similar financial/procurement systems.\nKnowledge of workplace management tools and employee experience platforms is a plus.\nAbility to maintain dashboards, tracking tools, inventories, and operational reports.\nFamiliarity with Viva Engage or similar internal communication tools.\nEducation and languages\nBachelor's degree in Business Administration, Industrial Engineering, Communications, or a related field.\nAdditional certifications in Operations, Project Management, Office Administration, or related disciplines are a plus.\nAdvanced English level.\nWhy choose us?\nOur people are responsible for managing their career. Sanofi posts all non-executive opportunities for our people.\nWe give priority to internal candidates.\nManagers provide constructive feedback to all internal interviewed candidates.\nWe embrace diversity to hire best talent.\nWe expect managers to encourage career moves across the whole organization.\nA few practical tips:Be sure to regularly update your Workday profile to simplify the application process.\nBe aware of any applicable eligibility criteria in the country to which you are applying.\nBefore applying, inform your manager so they may support your career development goals.\n\nPursue Progress. Discover Extraordinary.\nProgress doesn’t happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.\nAt Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.\nTo apply under the disability condition, it is necessary to have a certificate issued in accordance with the provisions of the Ministry of Health and Social Protection to comply with the obligations established in Law 2466 of 2025 regarding the hiring of people with disabilities.\nIf you require any reasonable accommodation or adjustment during the recruitment process, please inform the Talent Acquisition team. This information will be treated confidentially and will not impact your application.\nWatch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!\nPursue progress, discover extraordinary\nBetter is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.\nAt Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.\nWatch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!","description_format":"text","description_chars":7045,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity","Hybrid work"],"hiring_locations":[{"name":"Colombia","iso":null,"kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Biotechnology","Vaccines","Rare Disease Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-05T22:03:05Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.816,"p_room":0.9,"age_days":6,"expected_fill_days":14,"reasons":["conf:3","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/sanofi-hub-operations-support","json_url":"https://alion.io/job/sanofi-hub-operations-support.json","meta":{"generated_at":"2026-10-12T09:14:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13996,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":146},"rest":"https://alion.io/mcp/rest/get_company?id=146"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsanofi-hub-operations-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsanofi-hub-operations-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsanofi-hub-operations-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sanofi-hub-operations-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsanofi-hub-operations-support"}]}